Introduction
The purpose of the Early Progress Report is to provide e-mail alerts early each semester to students who are earning grades of less than C in one or more of their courses. Copies of the e-mail reports are also sent to each student's assigned academic adviser. This reporting system is an implementation of Faculty Senate policy 47-70 Online Student Progress Report (Formerly Mid-Semester Evaluation).
Students who are included in this reporting process University-wide are undergraduates (degree, provisional, and nondegree-regular) who (1) were admitted as new, first-year students, (2) are in registered or scheduled status, and (3) have 27 or fewer cumulative credits. Some campuses may include additional students in the process.
Only full-semester (fifteen-week), credit-bearing courses are included in the evaluation process.
Overview of the Process
On the first day of the third week of the semester, e-mails are sent to instructors whose courses include students who meet the criteria listed above. On the first day of the fifth week of the semester, follow-up e-mails are sent to instructors who have not completed their Early Progress Report evaluations.
From the beginning of the third week through the end of the sixth week of the semester, instructors can use eLion to submit evaluations to their students who are earning grades of less than C. For each report that instructors submit, students and their assigned academic advisers are notified by e-mail and are directed to eLion to learn why the student is earning less than C and what steps the student can take to improve the grade. During this four-week period, instructors may submit multiple reports for each student, including changing an unsatisfactory evaluation to satisfactory, and vice versa.
Students can view their reports on eLion through the seventh week of the semester. Advisers can view students' reports on eLion through the last week of the semester.
Demo versions of the faculty, student, and adviser versions of the eLion Early Progress Report applications are available for anyone to view (i.e., no access ID is needed).
Sample E-mails Sent to Faculty, Students, and Advisers
Faculty E-mail
Mary E Faculty:
The Fall 20xx course section(s) listed below have enrolled students who are
included in the Early Progress Report cohort. Please access the Early Progress
Report application in eLion Faculty to complete your evaluation:
http://elion.psu.edu.
It is important to provide an evaluation for all students identified even if
they are performing satisfactorily. Students and their advisers will be notified
of their progress.
Evaluations should be completed and recorded between September xx and
October xx, 20xx. During this timeframe, you can return to the eLion Faculty
Early Progress Report application at any time to review and update your
entries, as needed.
Course Section(s) Campus
MATH 140 001 UP
Student E-mail
Warning! Your instructor, FACULTY, MARY E, has indicated that you are currently earning less than a C in MATH 140 Section 001.
It's not too late to improve your performance in this course.
Log on to eLion and click on Early Progress Report to learn:
1. the reasons your instructor has given for your unsatisfactory progress in this course;
2. steps you can take to improve your performance.
Adviser E-mail
The following is a copy of an Early Progress Report e-mail report that was sent to your advisee, STUDENT, JOHN Q (*-****-9999), by his/her instructor, FACULTY, MARY E. Additional information is available in the Early Progress Report application in the adviser section of eLion.
Warning! Your instructor, FACULTY, MARY E, has indicated that you are currently earning less than a C in MATH 140 Section 001.
It's not too late to improve your performance in this course.
Log on to eLion and click on Early Progress Report to learn:
1. the reasons your instructor has given for your unsatisfactory progress in this course;
2. steps you can take to improve your performance.
eLion Advising Messages
Through the eLion Early Progress Report application, instructors can select multiple reasons and submit free-form text comments for each student who is earning a grade of less than C. Listed below are all of the possible reasons (low quiz scores, low test scores, etc.) that an instructor can select.
A student who receives an Early Progress Report e-mail and logs in to eLion to view the details will see only the specific reasons selected by the instructor, along with the accompanying advising messages (suggested remediation) shown below and any optional comments submitted by the instructor.
An adviser who logs in to eLion to view a list of advisees who have received Early Progress Reports for the current semester will see only the reasons selected (and comments provided) by each student's instructor(s). Advisers can use the list below or the Help document accompanying the eLion application to view the advising messages for each reason.
Low quiz scores
- Medical or personal concerns? Talk to your instructor and your adviser about options and resources.
- Trouble studying for tests? Try these test preparation tips.
- Trouble taking tests? Try these tips for test taking and dealing with test anxiety.
- Too busy? Disorganized? Improve your time managements skills.
- Poor study skills? Try these note-taking and study skills improvement strategies.
- Problems understanding the subject? Visit the University Learning Centers for tutoring, or contact the course department to ask about tutors.
- Don't like the subject?
- Course required in your major? Discuss this with your adviser, since it may mean you should consider alternative majors. Use the eLion Major Themes application for some ideas.
- Course not required in your major? If you grade doesn't improve, you may want to drop this course. Use the eLion Late Course Drop application to learn about the pros, cons, alternatives, and outcomes to late dropping this course.
- Not prepared for this course? See your adviser—you may need to drop this course.
- Different priorities? Think about what's really important to you now and what impact that will have on you later. Get help prioritizing your life.
- Working too much? Consider the reasons. Are you working to pay for tuition and other living expenses or just so you can buy nice things and have fun? Can you cut back on your work hours? Prioritize.
Low test scores
- Medical or personal concerns? Talk to your instructor and your adviser about options and resources.
- Trouble studying for tests? Try these test preparation tips.
- Trouble taking tests? Try these tips for test taking and dealing with test anxiety.
- Too busy? Disorganized? Improve your time managements skills.
- Poor study skills? Try these note-taking and study skills improvement strategies.
- Problems understanding the subject? Visit the University Learning Centers for tutoring, or contact the course department to ask about tutors.
- Don't like the subject?
- Course required in your major? Discuss this with your adviser, since it may mean you should consider alternative majors. Use the eLion Major Themes application for some ideas.
- Course not required in your major? If you grade doesn't improve, you may want to drop this course. Use the eLion Late Course Drop application to learn about the pros, cons, alternatives, and outcomes to late dropping this course.
- Not prepared for this course? See your adviser—you may need to drop this course.
- Different priorities? Think about what's really important to you now and what impact that will have on you later. Get help prioritizing your life.
- Working too much? Consider the reasons. Are you working to pay for tuition and other living expenses or just so you can buy nice things and have fun? Can you cut back on your work hours? Prioritize.
Unsatisfactory performance on assignments
- Don't know why you didn't do well? Review the assignment with your instructor or TA.
- Medical or personal concerns? Talk to your instructor and your adviser about options and resources.
- Don't understand the assignments? Review them with your instructor or TA before they're due.
- Problems understanding the subject? Visit the University Learning Centers for tutoring, or contact the course department to ask about tutors.
- Too busy? Disorganized? Try these time management tips.
- Procrastinating? Don't put off overcoming procrastination.
- Need help writing? Check out the Undergraduate Writing Center (at University Park) and/or Writing and the College Experience and Written Reports.
- Different priorities? Think about what's really important to you now and what impact that will have on you later. Get help prioritizing your life.
- Working too much? Consider the reasons. Are you working to pay for tuition and other living expenses or just so you can buy nice things and have fun? Can you cut back on your work hours? Prioritize.
Late, missing, or incomplete assignments
- Medical or personal concerns? Talk to your instructor and your adviser about options and resources.
- Turned in an assignment late? Try these time managements tips.
- Didn't know about an assignment? Double-check your syllabus. If you miss a class, check with your instructor, TA, a classmate, or ANGEL announcements to be sure you have all the assignments and correct due dates.
- Too busy to finish on time, so turned it in incomplete? Try these time management tips.
- Different priorities? Think about what's really important to you now and what impact that will have on you later. Get help prioritizing your life.
- Working too much? Consider the reasons. Are you working to pay for tuition and other living expenses or just so you can buy nice things and have fun? Can you cut back on your work hours? Prioritize.
Unsatisfactory class participation
- Shy? This is a common problem. Check out Understanding and Overcoming Shyness.
- Dislike public speaking? You're not alone. There are things you can do to develop this skill so that you might actually enjoy giving speeches.
- Afraid of making a mistake? There are ways you can conquer this fear.
- Don't understand the subject? Try the University Learning Centers for tutoring, or contact the course department to ask about tutors.
- Don't like the subject?
- Course required in your major? Discuss this with your adviser, since it may mean you should consider alternative majors. Use the eLion Major Themes application for some ideas.
- Course not required in your major? If you grade doesn't improve, you may want to drop this course. Use the eLion Late Course Drop application to learn about the pros, cons, alternatives, and outcomes to late dropping this course.
- Monopolizing the conversation? Try to give your classmates a chance to discuss their ideas.
- Participating, but saying the wrong things? Come to class better prepared by doing the homework and reading the assignments and any supplemental materials.
Unsatisfactory demonstration of necessary skills (e.g., dance, phys ed, music performance)
- Not sure what you're doing wrong? Check with you instructor.
- Need more time to practice? Try these time-management tips or reorder your priorities.
- Need extra help? Contact the appropriate department (music, dance, kinesiology, etc.) to ask about private instructors.
- Different priorities? Think about what's really important to you now and what impact that will have on you later. Get help prioritizing your life.
- Working too much? Consider the reasons. Are you working to pay for tuition and other living expenses or just so you can buy nice things and have fun? Can you cut back on your work hours? Prioritize.
Excessive absences
- Medical or personal concerns? Talk to your instructor and your adviser about options and resources.
- Problems managing your time? Consider these time-management tips.
- Different priorities? Think about what's really important to you now and what impact that will have on you later. Get help prioritizing your life.
- Working too much? Consider the reasons. Are you working to pay for tuition and other living expenses or just so you can buy nice things and have fun? Can you cut back on your work hours? Prioritize.
- Don't like the subject?
- Course required in your major? Discuss this with your adviser, since it may mean you should consider alternative majors. Use the eLion Major Themes application for some ideas.
- Course not required in your major? If you grade doesn't improve, you may want to drop this course. Use the eLion Late Course Drop application to learn about the pros, cons, alternatives, and outcomes to late dropping this course.
- Some other reason? Discuss it with your instructor or your adviser.
Excessive tardiness
- Medical or personal concerns? Talk to your instructor and your adviser about options and resources.
- Problems managing your time? Consider these time-management tips.
- Different priorities? Think about what's really important to you now and what impact that will have on you later. Get help prioritizing your life.
- Working too much? Consider the reasons. Are you working to pay for tuition and other living expenses or just so you can buy nice things and have fun? Can you cut back on your work hours? Prioritize.
- Don't like the subject?
- Course required in your major? Discuss this with your adviser, since it may mean you should consider alternative majors. Use the eLion Major Themes application for some ideas.
- Course not required in your major? If you grade doesn't improve, you may want to drop this course. Use the eLion Late Course Drop application to learn about the pros, cons, alternatives, and outcomes to late dropping this course.
- Some other reason? Discuss it with your instructor or your adviser.
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