Senate Policy: 59-00, Requirements for the Minor
Procedure:
1. Students may apply for entrance to a minor by completing and submitting an Application for Entrance to a Minor to the person in charge of the minor.
Students approved for entrance to a minor who terminate degree enrollment and subsequently return to degree status through the re-enrollment process must reapply for entrance to a minor, if desired.
2. Application for minors will be accepted anytime after the student has achieved at least fifth semester classification. In those instances where a minor has an entry fee associated with it, however, in order to give the Bursar's Office time to assess and collect the fee in accordance with the semester billing cycle, the student must apply and be accepted before the end of the regular add/drop period of the student's final semester. In all other instances, the student must apply and be accepted no later than the end of the late drop period for full-semester courses of the student's final semester. A copy of the approved application form will be provided to the student, and a copy will be retained by the person in charge of the minor. The person in charge of the minor* will enter the student's minor into ISIS screen path ARUSAN.
3. The person in charge of the minor* will be responsible for monitoring the academic progress (i.e., minimum g.p.a.) required for retention and graduation.
4. During the seventh week of the student's final semester, copies of the Degree Audit Report for students accepted into minors will be forwarded from the Registrar to the appropriate college dean for distribution to the persons in charge of the minors.
5. By 5:00 p.m. on the day before the student graduates, the person in charge of the minor* is responsible for certifying the student's successful completion of the requirements for the minor by adding an approval indicator on ISIS screen path ARUGB.
6. The Office of the University Registrar will prepare a minor certificate for each student approved, by the appropriate academic unit, to graduate in the minor program. The certificate will include the signatures of the President of the Board of Trustees, the President of the University, and the Executive Vice President and Provost of the University. The minor certificate will be presented to the graduate along with the diploma.
7. The Registrar will be responsible for recording on the student's academic record the successful completion of the minor program at the time the baccalaureate degree is conferred.
NOTE: A minor may be awarded retroactively through the following process: The academic department is to certify that the student met the requirements for the minor at the time of graduation and forward this information to the college associate dean, who will endorse the request and send it to the University Registrar in writing. The Registrar will see that the appropriate notation is added to the student's transcript and that the certificate for the minor is produced.
*or their designee
Senate Policy: 59-00, Requirements for the Minor