CONSTITUTION

The Retired Faculty/Staff Club of The Pennsylvania State University

ARTICLE I – NAME AND PURPOSE

Section 1. The name of the Club shall be the Retired Faculty/Staff Club of The Pennsylvania State University.

Section 2. The purpose of the Club shall be to promote fellowship, further the general welfare of the membership, and advance matters of mutual interest to program of The Pennsylvania State University.

ARTICLE II - MEMBERSHIP

Section 1. The following may become members of the Club:

1. Retirees of The Pennsylvania State University and their spouses.
2. Federal and State workers, civil and military, who retire while associated with The Pennsylvania State University and their spouses.
3. The widows and widowers of the above mentioned in a. and b.

Section 2. Upon retirement any PSU faculty or staff member may become a participating active member by paying a membership fee to cover the costs of Club operations.

Section 3. Active membership confers the right to discuss and vote upon matters under consideration by the Club.

ARTICLE III - OFFICERS

Section 1. The officers of the Club shall be the President, President-elect, immediate Past President, Secretary, Treasurer, and Membership Chairperson.

Section 2. All the officers of the Club, except the Secretary, Treasurer and Membership Chairperson, shall be elected to terms of two years. The Secretary, Treasurer and Membership Chairperson shall be elected to terms of three years and may be reelected.

Section 3. All officers of the Club shall be elected at the annual meeting and they shall assume their duties on July 1; however, the September meeting program will be the first responsibility of the newly elected President-elect.

Section 4. The President, in January and with the approval of the Board of Directors, shall appoint a committee of three members, one of whom shall be a Past President, to present nominations to the annual meeting. Other nominations may be made from the floor at the annual meeting.

Section 5. The President and President-elect may not hold the same office for more than one term of two years.

Section 6. If the President resigns, or for any reason is permanently unable to fulfill the duties of the office, the President-elect shall become President, but without the term restriction of the above section. The nominating committee shall appoint a President-elect.

Section 7. If any other officer resigns, or for any reason is unable to fulfill the duties of his/her office, the President shall, with the advice and approval of the Board of Directors, fill the vacancy by appointment.

ARTICLE IV - DUTIES OF THE OFFICERS

Section 1. The President shall preside over the meetings of the Club and of its Board of Directors, and be an ex-officio member of all committees except the Nominating Committee.

Section 2. The President-elect, in the absence of or during the temporary incapacity of the President, shall perform the duties of the President, and while acting in that capacity shall have all the rights and privileges of the President. The immediate Past President shall then act as the Chairperson of the Program Committee.

Section 3. The immediate Past President shall assist the President-elect in organizing the Club's program for the ensuing year. It is assumed that the President-elect, at the completion of his/her term of office, will move into the office of President.

Section 4. The Secretary shall keep a record of the proceedings of the meetings of the Club and of its Board of Directors, safeguard the records, reports, correspondence, and other properties of the Club and of the Board of Directors.

Section 5. The Treasurer shall receive and safeguard all monies of the Club, deposit them in the established bank account and disburse the funds of the Club on order of the President or the Board of Directors.

Section 6. The President shall appoint a Publicity and Communications Committee to be responsible for POST SCRIPT, the Club newsletter. The newsletter shall be published routinely and copies shall be mailed to all current Club members plus a copy to the Pattee Library, the Penn State Office of Human Resources, and the Penn State Office of Development and Alumni Relations.

Section 7. The Membership Chairperson shall assist the Treasurer, receive dues and fees and maintain the membership roster.

Section 8. All officers and committee chairpersons shall present reports of the discharge of their duties to the annual business meeting of the Club.

ARTICLE V - THE EXECUTIVE COMMITTEE

Section 1. The Executive Committee shall consist of the President, President-elect, Secretary, Treasurer and immediate Past President.

Section 2. The Executive Committee shall meet at the call of the President, and the majority of its members shall constitute a quorum.

Section 3. The Executive Committee shall serve as the administrative head of the Club, carrying into effect the policies of the Club, whenever a meeting of the entire Board of Directors is not possible or practical.

ARTICLE VI - BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the Executive Committee and all committee chairs or their representatives.

Section 2. The Board of Directors shall meet at the call of the President and a majority of its members shall constitute a quorum.

Section 3. The Board of Directors shall be the organizational group primarily responsible for carrying into effect the policies and activities of the Club.

ARTICLE VII - OTHER COMMITTEES

Section 1. The committees of the Club shall be of two kinds: Standing and Ad Hoc. Chairpersons and members are appointed by the President except as provided otherwise in the Constitution.

Section 2. A standing committee shall be one charged with duties of a permanent nature or one that is likely to require attention for a period of more than one presidential term.

Section 3. The President with the consent of the Board of Directors shall establish whatever committee structure is necessary to carry out the objectives of the Club and may include the following: Chaplain, Constitution and By Laws, Friendship, Membership/Social, Retirees' Assistance Fund, Retirees' Benefits, Student Emergency Grant-in-Aid, University Relations and Liaison, Volunteers and Web Master.

Section 4. The chairpersons of all standing committees shall file signed typed reports with the Secretary of the Club at time of the annual meeting.

Section 5. An Ad Hoc committee shall be one that is charged with duties not answering to the description of those assigned to a standing committee. Upon acceptance of its report, an Ad Hoc committee shall be discharged with thanks. The reports of each Ad Hoc committee shall first be submitted in writing to the President for referral to the Board of Directors for review. The President, on behalf of the Board of Directors shall submit the report as acted upon at an appropriate meeting of the Club.

ARTICLE VIII - MEETINGS

Section 1. The Club shall hold at least six meetings a year for business and social purposes.

Section 2. The meeting of the Club in May shall be the annual meeting for the election of officers, the receipt of reports of officers and committees, and the transaction of such other business as may be necessary.

Section 3. A quorum for the transaction of business shall consist of a majority of the members attending the meeting.

Section 4. A majority vote of a quorum shall be sufficient for the transaction of the business of the Club.

Section 5. All meetings of the Club and its Board of Directors shall be conducted in accordance with latest edition of Roberts' Rule of Order.

Section 6. Special meetings of the Club may be convened by the President or on the written request of one-fifth of the active members.

ARTICLE IX - CONSTITUTION AND BYLAW AMENDMENTS

Section 1. The Constitution may be amended at a regular meeting of the Club, but such amendment must first be submitted in writing to the President for action by the Board of Directors. If approved by the Board of Directors, such amendment shall go into effect after it has been approved at two regular business meetings of the Club. An amendment, to be valid, must be approved within one year from the date of its first submission of the Club.

Section 2. A Bylaw may be proposed or amended at a regular meeting of the Club, but must first be submitted in writing to the President for such action by the Board of Directors. If approved by the Board of Directors, such Bylaw, proposed or amended, shall go into effect only after it has been approved at a regular business meeting of the Club.

ARTICLE X - AUDITS

The President, with the advice of the Board of Directors, shall annually appoint a Committee on Audit, which shall submit its report at the annual meeting of the Club.