D-5: EARLY AND TEMPORARY CHANGE OF CAMPUS

Early Change of Campus Request Procedure

1. A student is expected to remain at his/her campus of admission until he/she achieves fifth semester standing (see AAPP D-1). A student may request an early change of campus in order to maintain normal academic progress when he/she is unable to obtain a full schedule of relevant (i.e., to his/her major) courses at his/her current campus. Students requesting an early change of campus because of academic reasons are expected to remain in their current major and schedule courses consistent with that major at the new campus.

2. Student requests for an early change of campus because of personal reasons may be considered. However, the student must document that there are clear and compelling reasons why an early campus change should be considered.

3. Both the sending campus and the receiving campus have the authority to deny the student request.

4. A currently enrolled student initiates an early change of campus request through the change of campus contact at the student’s current campus.

5. The student’s current campus will:

a. Determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the present campus. This will be determined by the Associate Dean/DAA or designate at the campus.

b. If normal academic progress toward the student’s major preference can be maintained at the present campus, the Associate Dean/DAA or designate notifies the student that the request is denied.

c. If normal academic progress cannot be maintained at the student’s current campus, the change of campus contact forwards the request to the receiving campus for consideration (see 5.e below).

d. If the student’s request is based on personal reasons, the Associate Dean/DAA at the campus will make an informed decision based on available facts. If the request is not supported, the Associate Dean/DAA notifies the student that the request is denied. If the request is supported, the change of campus contact forwards the request to the receiving campus for consideration (see 5.e below).

e. To initiate an early change of campus request (for either academic or personal reasons), the sending change of campus contact enters the appropriate student information and reason for the request on ISIS screen ARUSBC. This action provides email notification to the receiving change of campus contact.

6. If the receiving campus is a non-UP location, the receiving campus will:

a. Review the request to determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the receiving campus and determine if space is available. This review should be accomplished by the Associate Dean/DAA or designate.

b. The change of campus contact at the receiving campus will enter an approval/denial decision on screen ARUSBC. This action provides an email message to the sending change of campus contact and to the student.

c. If approved, the campus Registrar at the receiving campus is responsible for providing the student with appropriate registration instructions.

7. If the receiving campus is University Park:

a. The college change of campus contact will review the request.

b. The college will enter an approval/denial decision on screen ARUSBC. This action provides an email message to the sending change of campus contact and to the student.

8. If a student's schedule of courses is not consistent with the reason that an early change of campus was approved, the change of campus approval may be rescinded by the Associate Dean/DAA or designate and the student may be required to return to his/her original campus for the semester immediately following.

 

Temporary Change of Campus Request Procedure

1. A student is expected to remain at his/her campus of admission until he/she achieves fifth semester standing and, after that, at the campus of his/her major until graduation requirements are completed. A student may request a temporary change of campus for one semester for academic or personal reasons.

2. A student requesting a temporary change of campus for one semester must document that there are clear and compelling reasons why a temporary campus change should be considered.

3. Both the sending campus and the receiving campus have the authority to deny the student's request.

4. A currently enrolled student initiates a temporary change of campus request through the change of campus contact at the student's current campus.

5. The student's current campus will:

a. Determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the requested campus.

b. If normal academic progress toward the student's major or major preference can be maintained at the requested campus, the sending change of campus contact forwards the request to the receiving campus for consideration. (see 5.d below).

c. If the student's request is based on personal reasons and if the student's request is supported by the student's current campus, the sending change of campus contact forwards the request to the receiving campus for consideration (see 5.d below).

d. To initiate a temporary change of campus request, the sending change of campus contact enters the appropriate student information, the reason for the request, and the temporary change indicator on ISIS screen ARUSBC. This action provides email notification to the receiving change of campus contact.

6. The receiving campus will review the request.

a. If approved, an email notification is sent to the student and to the sending campus. The email specifies that the change is a temporary change of campus for one semester only. Because it is a temporary change of campus, the student's adviser remains the same.

b. If denied, the sending campus and the student receive an email notification as to why the request was denied.

7. The semester record for the semester of the approved temporary change of campus will reflect the temporary campus, and when the following semester record is created, it will automatically move the student back to his/her original campus.

8. If the student requests and is approved for a change of major to a major authorized for delivery at the temporary campus while at the temporary campus, the temporary change of campus status will be removed, the student will remain at the new campus, and an adviser in the new major will be assigned.

 

Cancellation of an Approved Campus Change

The student may elect to cancel an approved change of campus. Upon notification by the student, the receiving change of campus contact cancels the approved change using screen ARUSBC. The Registrar’s office confirms this cancellation by notifying the student.

 
 
Approved: ACUE (5-6-10)

The University may make changes in policies, procedures, educational offerings, and requirements at any time. Please consult a Penn State academic adviser for more detailed information. Penn State is an affirmative action, equal opportunity university.