At the end of the fourth week of a semester, cards are distributed to the department or instructor with instructions deemed appropriate by the dean or executive officer.
At the end of the sixth week of the subsequent semester to which a grade was deferred, the deans or executive officers close out receipt of the cards or extensions and submit cards.
NOTE: A deferred grade which is not changed to a passing grade by the instructor before the end of the prescribed period shall automatically become an F unless an extension has been granted.