Degree Audits for Degree Checking
Each semester a degree audit for each student indicating an intent to graduate (i.e., those who have informed the Registrar of an intent to graduate through the eLion Graduating this Semester application), is produced by the Registrar's office and available to college deans through eDDS (eDocument Distribution System).
The Registrar's office will certify that the candidate has met the 2.0 cumulative grade point average requirements prior to graduation. The Registrar's office will also certify the grade point average requirements for graduation with distinction. (Ref: Senate Policies 82-40 and 88-30)
1. Students who expect to graduate at the end of the semester inform the Registrar of their intent to graduate through the eLion Graduating this Semester application for that semester.
2. Tentative graduation approval indicators are automatically entered on the student's record by the eLion Graduating this Semester application and displayed on ISIS screens ARUGU and ARUGA.
3. Beginning with the fourth week of the semester, the Registrar's office provides each college ACUE dean with a bi-weekly report of students who have potential problems in meeting the University graduation requirements for that semester. Beginning with the twelfth week, the report is forwarded to the ACUE dean on a weekly basis.
4. When a student is attending a campus other than the campus of their major, the college representative for the degree program is responsible for working with the campus representative where the student is enrolled to certify that all graduation requirements have been met.
5. If it is determined that a student is to be removed from the graduation list after review of the problems list, the removal will be made on screen ARUGU by the ACUE dean. The ACUE dean also notifies the student. The Registrar's office, in conjunction with the college Dean's offices, is responsible for insuring that specific degree requirements are met.
6. Colleges must remove ineligible students from the graduation list by 4 p.m. five days prior to commencement if one or more of the following requirements are not met. In addition to recording the removal on ARUGU, the ACUE dean must electronically mail the removal information to the Registrar, and notify the student.
a. Limitations on Time for Credit Acquisition, Senate Policies 83-80.2 and 83-80.3.
b. Short total credits completed, including credits scheduled and review of courses with 'R' grades for applicability to the degree.
c. Removal of a grade (NG) or a deferred grade (DF) for previous semester.
7. Colleges must remove ineligible students from the graduation list by 4 p.m., two days prior to commencement if one or more of the following requirements are not met. In addition to recording the removal on ARUGU, the ACUE dean must electronically mail the removal information to the Registrar, and notify the student.
a. Requirements satisfied by current semester grades. Assume "C" if grade is not available by the deadline.
b. Revised current semester course grades, removal of deferred grades (DF) not received.
c. Advanced standing from another school not received.
d. Credit by examination not received.
NOTE: Proportionate times are used for summer session degree checking procedures.