AAPPM: Archive

ARCHIVE: November 2003 to Present

H-2: SEQUENTIAL UNDERGRADUATE DEGREE

Procedure:

When a student starts a second (sequential) Penn State undergraduate degree, only the grades earned in courses taken after admission to candidacy for the second degree are included in the calculation of grade point average. Credits for courses taken under the first degree, which are acceptable in the subsequent degree program, should be included on the same basis as transfer credits from another institution. This applies whether the first degree is an associate degree or a baccalaureate degree. (Ref: Senate Policy 51-50)

Approved: ACUI (11-20-75)

G-9: ACADEMIC INTEGRITY

Introduction:

Recognizing the importance of academic integrity to the Penn State community, the University Faculty Senate adopted a new Academic Integrity policy, Spring 2000. The shared conviction, represented in the procedures that follow, is that academic integrity is best taught and reinforced by faculty as an element of the teaching and learning process. Only in the limited instances in which faculty believe that disciplinary, as well as academic, sanctions are called for should the process move to the Office of Judicial Affairs.

Each campus or academic college at University Park, shall interpret and apply Academic Integrity Procedures consistent with University policy.

Campus or college committees maintain guidelines on ranges of appropriate sanctions for given types of infractions. Academic sanctions range from a warning to removal from the academic program.

Procedures:

A. When Academic Dishonesty is Suspected:

1. The faculty member informs the student of the allegation while taking into account the confidential nature of the information and the goal of maintaining an environment that supports teaching and learning.

2. When evidence suggests that an academic misconduct has occurred, the faculty member will enter the charge and the academic sanction on the campus or college’s Academic Integrity Form, will sign the form, and then convey the charge and sanction to the student for his or her signature (in person or through other methods if necessary).

3. After reviewing the allegation of academic misconduct with the student, the faculty member may provide the student with an additional period of time (determined by the campus or college procedures) before the student has to make a decision and sign the Academic Integrity Form as to whether or not to accept the academic sanction. A student’s failure to sign and return the Academic Integrity Form, by the specified deadline, consistent with campus or college procedures, will be construed as not contesting the charge or sanction.

4. Normally, it is preferable to settle issues between faculty and students, relying on the assignment of grades and course-related sanctions to support the learning process, rather than requesting additional University-level disciplinary sanctions. However, where integrity violations are considered to be extreme, the faculty member may also opt to pursue a disciplinary action in conjunction with both the campus or college Academic Integrity Committee and the Office of Judicial Affairs. A more detailed and comprehensive listing of the types of sanctions faculty may assign to students can be found in the document Sanctioning Guidelines for Academic Integrity Violations.

5. Throughout the academic integrity process, the authority to administer academic sanctions remains the responsibility of the instructor (or AI Committee) when the case is managed and closed at the campus or college level. In situations where the allegation is referred to the Office of Judicial Affairs, the application of academic sanctions will be carried out by Judicial Affairs, but only in consultation with the Academic Integrity Committee of the campus or college.

6. Once a student has been informed that academic dishonesty is suspected, the student may not drop the course during the adjudication process. Any drop or withdrawal from the course during this time will be reversed. A student who has received an academic sanction as a result of a violation of academic integrity may not drop or withdraw from the course at any time. These drop actions include regular drop, late drop, withdrawal, retroactive late drop and retroactive withdrawal. Any such drop action of the course will be reversed. This drop policy may be superceded in exceptional circumstances with the approval of Judicial Affairs (i.e. trauma drop).

NOTE: The following statement shall appear on all campus and college Academic Integrity Forms:

"You may not drop or withdraw from this course to avoid a sanction for a violation of academic integrity. Any such drop action of the course will be reversed. If, after notification of a violation of academic integrity, you fail to sign this form, the academic integrity adjudication process will go forward as defined by campus or college procedures."

7. If, after notification of a violation of academic integrity, a student fails to sign the Academic Integrity Form by the specified deadline, the adjudication process will go forward as defined by campus or college procedures.

B. If the Student Accepts Responsibility for the Violation and the Proposed Academic Sanction:

1. The faculty member asks the student to sign the campus or college's Academic Integrity Form, then forwards the form to the Academic Integrity Committee Chair or Coordinator (at University Park) or to the appropriate designee at other campuses or colleges.

2. In all cases, before submitting the Academic Integrity Form to the Office of Judicial Affairs for recording, it is the responsibility of the campus or college to determine through consultation with Judicial Affairs if the student has prior academic integrity violation(s).

3. If a prior record is discovered after the student has admitted responsibility and accepted the academic sanction(s), a new academic sanction will be considered by the campus or college Academic Integrity Committee while affording the student his or her institutional rights (including the right to contest the violation and/or new academic sanctions). Information concerning prior academic misconduct may not be used as a basis for judging a student's guilt, but it may be used as a basis for imposing academic sanctions or deciding whether disciplinary action is also warranted.

5. If the faculty member recommends University-level disciplinary sanctions, and the Academic Integrity Committee is in agreement, then the student is informed that the case will be referred to Judicial Affairs. If the case is referred to Judicial Affairs, jurisdiction for assigning all sanctions, academic and disciplinary, is the responsibility of that office, after consideration of the recommended academic sanction of the faculty member and of the campus or college Academic Integrity Committee.

6. Upon final disposition of the case, Judicial Affairs will communicate the outcome to the Academic Integrity Chair and/or appropriate Associate Dean or designee at the campus or college.

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation:

1. The faculty member asks the student to sign the campus or college's Academic Integrity Form indicating that the charge or sanction(s) is being contested and then forwards the form to the Academic Integrity Committee Chair or Coordinator (at University Park) or to the appropriate designee at other campuses or colleges.

2. It is the responsibility of the campus or college to determine through consultation with Judicial Affairs if the student has prior academic integrity violation(s).

3. When disciplinary sanctions have not been recommended, and the student does not have a record of previous academic integrity violations, the campus or college Academic Integrity Committee will conduct a hearing in accordance with their respective procedures.

During the hearing, if the campus or college Academic Integrity Committee finds that the student violated standards of academic integrity the Committee may elect to: uphold the original charge(s) and sanction(s); uphold charges, but modify sanction(s); apply no sanction(s).

4. When the instructor and Academic Integrity Committee are in agreement that a disciplinary sanction(s) may be warranted, or the Academic Integrity Committee finds that a record of prior academic misconduct is present, then the case is forwarded to the Office of Judicial Affairs.

When this occurs, the Academic Integrity Committee will not manage the case, but will simply conduct a preliminary review before referring the case to the Office of Judicial Affairs. All formal fact-finding and hearing procedures will be conducted by Judicial Affairs in accordance with normal University operating procedures.

At the conclusion of the case, in which the student is found responsible for violating the Academic Integrity Policy, the Office of Judicial Affairs may assign University-level disciplinary sanctions and contact the Academic Integrity Committee at the campus or college for the assignment of any recommended academic sanctions.

D. Disciplinary Sanctions:

1. Faculty may assign a wide range of sanctions to a student found responsible for violating academic integrity. Most faculty may choose to utilize academic sanctions (the modification of grades due to misconduct), but when referring cases to Judicial Affairs, faculty have the option to also recommend a full range of disciplinary sanctions available to Judicial Affairs such as: Disciplinary Warning; Disciplinary Probation; Temporary, Indefinite or Permanent Expulsion; or the "XF" transcript notation (see Sanctioning Guidelines for Academic Integrity Violations and Explanations for Disciplinary Sanctions).

2. "XF" sanctions are assigned only after consultation with the instructor, the campus or college Academic Integrity Committee, and Judicial Affairs. Assigning an "XF" notation to a student’s transcript should be a rare occurrence and is reserved for the most serious breaches of academic integrity which may include repeat misconduct.

3. In any instance in which the instructor believes an "XF" sanction is warranted, whether or not the student has admitted responsibility, the case is forwarded to the campus or college Academic Integrity Committee which will determine in consultation with the involved faculty member, whether the case should be referred to the Office of Judicial Affairs for appropriate fact finding and judgment.

4. The campus or college Academic Integrity Committee must include, with any recommendation to Judicial Affairs for an XF grade, those conditions (if any) under which it would approve the removal of the "XF" sanction from the transcript. Judicial Affairs will consider this recommendation when deciding upon the length of time that the “XF” notation will remain on the student’s transcript. When the conditions are met for removal of the “XF”, an academic “F” will remain on the transcript. Such conditions must reflect both the circumstances of the individual case and consultation among the instructor, the campus or college Academic Integrity Committee, and the Office of Judicial Affairs.

E. Schreyer Honors College Students:

1. For honors courses, as with all other courses, the campus or college delivering the course maintains responsibility for reviewing and issuing academic sanctions and/or referring cases to the Office of Judicial Affairs.

2. When a college finds that a Schreyer Honors College student has committed an academic misconduct, the Schreyer Honors College will be notified.

3. The Schreyer Honors College maintains authority over alleged breaches of academic integrity for its students in all cases in which the violation concerns Schreyer Honors College work, such as thesis research, but in which the student is not enrolled in a course.

F. Students Involved in Other University Related Academic Activities or Programs:

Students involved in other University related academic activities or programs (e.g. World Campus, Cooperative Education, internships, study abroad programs, etc.) are subject to the University Academic Integrity Policy as implemented by the appropriate campus or college responsible for delivering the program or course/activity.

G. Record Keeping:

1. The appropriate Associate Dean or designee is responsible for forming Academic Integrity Committees and seeing that students and faculty have ready access to such bodies. They are also responsible for seeing that all cases are reported to Judicial Affairs. The specific information reported to Judicial Affairs should include: a) a copy of the signed Academic Integrity Form, and b) other supporting documents that were established or reviewed while managing the case.

2. Judicial Affairs alone is responsible for the central record keeping and disclosing of student discipline records at the University, including academic dishonesty cases. Judicial Affairs will disclose student disciplinary records of academic dishonesty to third parties when those records include University-level disciplinary sanctions assigned by the Office of Judicial Affairs. Judicial Affairs will disclose student discipline record information to third parties in accordance with federal law (FERPA) and the University policy on managing Student Discipline Records (http://www.sa.psu.edu/ja/pdf/stu_dis_records.pdf).

Approved: ACUI (1-5-78)
Revised: ACUI (5-19-83)
Revised: ACUI (3-29-84)
Revised: ACUE (7-26-96)
Revised: ACUE (11-2-00)
Revised: ACUE (7-5-01)
Revised: ACUE (1-8-04)
Revised: ACUE (9-1-05)

K-1: RE-ENROLLMENT AS A DEGREE CANDIDATE

Former students wishing to re-enroll must complete a re-enrollment request form available at any campus Registrar’s office or on the Web at www.psu.edu/registrar/. The completed form and the non-refundable re-enrollment application fee are to be returned to the Registrar’s office at the campus where the student wishes to enroll.

The campus Registrar will first use screen ARISBD before recording the re-enrollment request. This inquiry screen will provide an early answer to the student’s re-enrollment request by indicating whether the request will be immediately approved or forwarded to the appropriate college for further consideration.

The campus Registrar will record the re-enrollment request on screen ARUSBE and deposit the application fee following approved cash handling procedures. Students eligible for re-enrollment according to Senate Policy will receive a re-enrollment confirmation from the campus Registrar. All other students will receive notification that their request is being reviewed by the appropriate college or DUS. After the college or DUS notifies the Registrar’s office of its decision, the Registrar’s office notifies the student of the decision.

Students are always expected to meet with their designated academic adviser or appropriate advising center personnel to plan a course of study before registration. In some cases re-enrolled students must also obtain academic advice from their college regarding program requirements and future entrance to major.

Colleges may request the Registrar’s office to automatically place a registration hold after the re-enrollment request has been approved to insure that proper advising occurs. A registration hold will prevent the student from registering for courses but will not impede the re-enrollment process.

The re-enrollment process allows a student to request a campus other than the campus of last enrollment, provided that the student’s requested major is offered at the requested campus. If the re-enrollment is approved, the new campus location is also approved. All requested changes to the University Park Campus automatically result in a Dean’s review.

A former Penn State student who has attended another accredited college or university must arrange to have a transcript sent to the Undergraduate Admissions Office. The external transcript will be evaluated and appropriate credits will be added to the Penn State record.

Non-degree conditional students desiring to return to degree status must be reinstated. See policy I-2.

Special accommodations are extended to adult learners. An adult learner does not need to re-enroll if:

(a)
The period of non-enrollment has been less than three years, and;

(b)
The major has been authorized by the academic college to be eligible for this accommodation. Those programs that have been authorized are on the Web at www.psu.edu/registrar.

If an adult learner satisfies these two conditions but withdrew from the last enrolled semester, re-enrollment is not required, however, the campus registrar must contact the University Registrar’s office so that the registration will be permitted for the student.

If an adult learner is seeking re-enrollment into a different major, the normal rules of re-enrollment apply.

Approved: ACUI (11-16-78)

Revised: ACUE (7-30-97)
Revised: ACUE (8-4-05)

G-9: ACADEMIC INTEGRITY

Introduction:

Each campus or academic college at University Park, shall interpret and apply Academic Integrity Procedures consistent with University policy.

A. When Academic Dishonesty is Suspected:

4. Normally, it is preferable to settle issues between faculty and students, relying on the assignment of grades and course-related sanctions to support the learning process, rather than requesting additional University-level disciplinary sanctions. However, where integrity violations are considered to be extreme, the faculty member may also opt to pursue a disciplinary action in conjunction with both the campus or college Academic Integrity Committee and the Office of Judicial Affairs. A more detailed and comprehensive listing of the types of sanctions faculty may assign to students can be found in the document Sanctioning Guidelines for Academic Integrity Violations.

NOTE: The following statement shall appear on all campus and college Academic Integrity Forms:

7. If, after notification of a violation of academic integrity, a student fails to sign the Academic Integrity Form by the specified deadline, the adjudication process will go forward as defined by campus or college procedures.

B. If the Student Accepts Responsibility for the Violation and the Proposed Academic Sanction:

3. If a prior record is discovered after the student has admitted responsibility and accepted the academic sanction(s), a new academic sanction will be considered by the campus or college Academic Integrity Committee while affording the student his or her institutional rights (including the right to contest the violation and/or new academic sanctions). Information concerning prior academic misconduct may not be used as a basis for judging a student's guilt, but it may be used as a basis for imposing academic sanctions or deciding whether disciplinary action is also warranted.

4. When a prior record of academic misconduct is discovered, the Academic Integrity Committee, in consultation with Judicial Affairs, may consider also recommending University-level disciplinary sanction(s). If University-level sanction(s) do apply, the Academic Integrity Form, along with other relevant documents, will be sent to Judicial Affairs for review and case management.

5. If the faculty member recommends University-level disciplinary sanctions, and the Academic Integrity Committee is in agreement, then the student is informed that the case will be referred to Judicial Affairs. If the case is referred to Judicial Affairs, jurisdiction for assigning all sanctions, academic and disciplinary, is the responsibility of that office, after consideration of the recommended academic sanction of the faculty member and of the campus or college Academic Integrity Committee.

6. Upon final disposition of the case, Judicial Affairs will communicate the outcome to the Academic Integrity Chair and/or appropriate Associate Dean or designee at the campus or college.

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation:

1. The faculty member asks the student to sign the campus or college's Academic Integrity Form indicating that the charge or sanction(s) is being contested and then forwards the form to the Academic Integrity Committee Chair or Coordinator (at University Park) or to the appropriate designee at other campuses or colleges.

2. It is the responsibility of the campus or college to determine through consultation with Judicial Affairs if the student has prior academic integrity violation(s).

3. When disciplinary sanctions have not been recommended, and the student does not have a record of previous academic integrity violations, the campus or college Academic Integrity Committee will conduct a hearing in accordance with their respective procedures.

During the hearing, if the campus or college Academic Integrity Committee finds that the student violated standards of academic integrity the Committee may elect to: uphold the original charge(s) and sanction(s); uphold charges, but modify sanction(s); apply no sanction(s).

4. When the instructor and Academic Integrity Committee are in agreement that a disciplinary sanction(s) may be warranted, or the Academic Integrity Committee finds that a record of prior academic misconduct is present, then the case is forwarded to the Office of Judicial Affairs.

When this occurs, the Academic Integrity Committee will not manage the case, but will simply conduct a preliminary review before referring the case to the Office of Judicial Affairs. All formal fact-finding and hearing procedures will be conducted by Judicial Affairs in accordance with normal University operating procedures.

At the conclusion of the case, in which the student is found responsible for violating the Academic Integrity Policy, the Office of Judicial Affairs may assign University-level disciplinary sanctions and contact the Academic Integrity Committee at the campus or college for the assignment of any recommended academic sanctions.

D. Disciplinary Sanctions:

1. Faculty may assign a wide range of sanctions to a student found responsible for violating academic integrity. Most faculty may choose to utilize academic sanctions (the modification of grades due to misconduct), but when referring cases to Judicial Affairs, faculty have the option to also recommend a full range of disciplinary sanctions available to Judicial Affairs such as: Disciplinary Warning; Disciplinary Probation; Temporary, Indefinite or Permanent Expulsion; or the "XF" transcript notation. Sanctioning Guidelines for Academic Integrity Violations and Explanations for Disciplinary Sanctions can be found at (website under development).

2. "XF" sanctions are assigned only after consultation with the instructor, the campus or college Academic Integrity Committee, and Judicial Affairs. Assigning an "XF" notation to a student’s transcript should be a rare occurrence and is reserved for the most serious breaches of academic integrity which may include repeat misconduct.

2. When a college finds that a Schreyer Honors College student has committed an academic misconduct, the Schreyer Honors College will be notified.

3. The Schreyer Honors College maintains authority over alleged breaches of academic integrity for its students in all cases in which the violation concerns Schreyer Honors College work, such as thesis research, but in which the student is not enrolled in a course.

F. Students Involved in Other University Related Academic Activities or Programs:

G. Record Keeping:

2. Judicial Affairs alone is responsible for the central record keeping and disclosing of student discipline records at the University, including academic dishonesty cases. Judicial Affairs will disclose student disciplinary records of academic dishonesty to third parties when those records include University-level disciplinary sanctions assigned by the Office of Judicial Affairs. Judicial Affairs will disclose student discipline record information to third parties in accordance with federal law (FERPA) and the University policy on managing Student Discipline Records (http://www.sa.psu.edu/ja/pdf/stu_dis_records.pdf).

Approved: ACUI (1-5-78)
Revised: ACUI (5-19-83)
Revised: ACUI (3-29-84)
Revised: ACUE (7-26-96)
Revised: ACUE (11-2-00)
Revised: ACUE (7-5-01)
Revised: ACUE (1-8-04)
Revised: ACUE (9-1-05)

D-2: ENTRANCE TO MAJOR AND UPPER DIVISION LOCATION

Recording and Use of Major Preference Data

1. Colleges are encouraged, but not required, to accept into major status students from outside of the college. Students indicating major preferences outside of their common year college are informed of the decision regarding their acceptance accordingly.

2. Each student may identify up to three major preferences. Student major preferences are initially collected from the admissions application and recorded in the admissions file in ISIS. At the time the student accepts the admission offer (paid accept status) the major preferences move to the Freshman Academic Information file in ISIS. These major preferences can be further modified by the student through the Educational Planning Survey distributed by the Division of Undergraduate Studies (DUS).

Students have opportunities to modify their major preferences at any time prior to entering a major. Major preferences can be changed by informing the student's academic adviser at advising sessions; ISIS screen ARUEA is used to update major preferences. The eLion Entrance to Major application can be accessed directly by the student to modify major preferences.

3. Each college must provide information to their freshmen and advisers relevant to gaining entrance to the college's majors, in order to assist students in their selection of major preferences. All colleges must make this information available to all University students and advisers.

4. Colleges that have received authorization to have administrative controls imposed on the number of students who may be granted entrance to a major each year must inform students about these controls and the procedures for gaining entrance to a controlled major.

5. The major preference data is used to review entrance to all majors, regardless of whether the major is controlled or not. Students generally enter a major after their first year and before their third year. The specific timing depends on the requirements of the college and major.

6. Each college is responsible for reviewing freshmen expressing preferences for controlled majors. The Registrar's office provides a report to support the colleges with this process. All students expressing preferences for controlled majors are to be informed of alternative majors that they might explore.

Designation of Selection Pools

1. All baccalaureate degree candidates are assigned a specific selection pool. The assigned selection pool should be such that following the time of entry to a major, the student would be ready to begin enrolling in major-required courses with the next semester of registration. Entering freshmen are assigned a selection pool as appropriate for their preferred major. For controlled majors, the selection pool designation is normally the spring of the sophomore year.

2. The college is responsible for notifying freshmen in the college and appropriate students in DUS of their specific assigned individual selection pool designations.

3. Under exceptional circumstances, the college dean may designate an alternative selection pool for a student.

4. The college dean assigns the selection pool designation for advance standing-students at the time of admission to the college.

5. All selection pool designations are entered into the ISIS system. The Registrar's office will provide support for batch entry of these data. Entries to individual student records are made by the college using ISIS screen ARUES.

Student Entrance to Majors And Upper Level Locations

The Registrar's office, on behalf of the college, will notify each student in the designated selection pool. This notification will:

a. Instruct students to confirm their three major preferences.

b. Instruct students that changes to their major preferences can be made using eLion, by contacting their adviser, or by contacting their college dean's office. A deadline change date will be specified.

c. Inform the student of the upper division location(s) at which each of the three major preferences is offered.

Selection of Students from the Pool

1. The Registrar's office will provide all colleges with Major Decision Reports. The report identifies students requesting the identified major preference. In addition to the report, the Registrar's office will identify whether or not the students have satisfied the academic requirements for entrance to the major.

2. Students shall be reviewed for selection eligibility by the college. Eligibility will be determined on the basis of approved and published criteria.

3. The college will assign eligible students requesting non-controlled majors to those majors within the college.

4. Eligible students with a cumulative grade-point average of 3.00 or higher are guaranteed entrance to controlled majors. The college will assign remaining students in order of descending cumulative grade-point average until all controlled spaces are assigned.

Notification to Students

1. All students in a specific pool are to be notified by the college performing the selection of their status after selections have been made. Notification is to occur prior to the beginning of the registration period for the next fall semester. The notification will indicate whether the student was considered eligible for selection and, if so, whether the student was selected for the major.

2. Students actually selected are to be informed that they have been granted entrance to a specific major and upper-level location effective the next semester of enrollment. For those students who have not yet completed the course entrance requirements but are currently enrolled in such courses, or those students with marginally competitive grade-point averages, the entrance to major is conditional pending appropriate current semester performance.

3. The status of all students selected into the major is to be recorded using the ISIS system. The Registrar's office will provide appropriate support services to all of the colleges.

Advising of Students Who are Declared Ineligible or Who Were Not Selected for Majors

1. All students in the selection pool who are either declared ineligible or not selected are to be notified by the college performing the selection. The college performing the selection will also notify the student's common year college if these two colleges are different.

2. The college performing the selection is not required to advise ineligible or non-selected students if the student has a common year designation in a different college. The college in which the student is currently enrolled will provide the advising.

Calendar

1. The Office of the University Registrar will publish an annual Entrance to Major calendar with specific dates and events.

2. Entrance to non-controlled majors may occur each semester. Entrance to controlled majors occurs only during the spring semester.

Entrance to Major Outside of This Process

The college dean has the authority to allow a student to enter a major as an exception. Such approvals are entered using ISIS screen ARUES.

Approved: ACUE (1-8-98)
Revised: Editorial (9-6-01)

D-3: CHANGE OF MAJOR

Baccalaureate-to-Baccalaureate and Associate-to-Associate

1. Each college dean shall establish procedures for assisting students in the change of major process. These procedures should include where forms may be obtained, how forms are sent to the new college dean, and how students are notified of the decision.

2. When processing changes of major, the University-approved Change of Major form will be used. The student completes the form and forwards it to the new college dean for review. If the requested change is approved, the new college dean updates the major on ISIS using screen ARUSAD. The new dean notifies the current dean and the student of the outcome.

Baccalaureate-to-Associate

1. The procedures for obtaining approval of the change of major are the same as outlined in section 1 above. In addition, the new college dean notifies the Registrar's office.

2. The Registrar's office will re-calculate the student's cumulative agrade-pointverage in accordance with University Faculty Senate policy.

Associate-to-Baccalaureate

1. Students Enrolled in an Associate Degree Program

a. Requests from students who were clearly admissible to a four-year program at the time of their initial enrollment should be handled as if the change is from one baccalaureate program to another and will be at the discretion of the receiving college dean.

b. Requests from students who were not admissible to a four-year program at the time of their initial enrollment will be handled on an individual basis by the college dean involved. No commitments for a change of major should be made until authorization has been obtained from the appropriate college dean.

c. The procedures for obtaining approval of the change of major from associate-to-baccalaureate are the same as outlined in section 1 above. In addition, the new college dean notifies the Registrar's office.

d. The Registrar's office will re-calculate the student's cumulative a grade-pointverage in accordance with faculty senate policy.

e. If the associate-to-baccalaureate change is approved, the approving college will notify the student, assign a selection pool, and identify the student's previously completed credits that will apply to the baccalaureate degree program.

2. Students Who Have Completed an Associate Degree Program

a. Entrance to a baccalaureate degree program for a student who has completed an associate degree is processed as a re-enrollment. The student initiates the re-enrollment request with the campus Registrar.

b. Approval will be based on the student's associate degree record and other pertinent information. Students should not be advised that they would be automatically re-enrolled in a baccalaureate degree program after satisfactorily completing the requirements for the associate degree.

Approved: ACUE (1-8-98)

D-1: ENTRANCE TO COLLEGE AND LOWER DIVISION LOCATION

Senate Policy: 37-30, Entrance to and Changes in Major Programs of Study

College Common Year Designation and Initial Campus Assignment

1. Students may be admitted to the University as first-semester baccalaureate or associate degree candidates at a university location as long as the location offers course work appropriate to normal degree progress for the student's academic program of admission.

2. Regardless of location, first-semester baccalaureate students are normally admitted into a college or the Division of Undergraduate Studies (DUS), assigned a college common year designation code, and enrolled in course work consistent with normal degree progress for the academic majors in that college. Each college and DUS has only one college common year designation code for this purpose.

3. First-semester baccalaureate and associate degree students will be assigned to a location only if that location can provide at least two semesters of normal progress toward the baccalaureate or associate degree program selected by the student.

4. Normally, baccalaureate and associate degree students are expected to complete two full years of academic work at their location of admission. At the end of two years, an associate degree candidate will normally graduate and a baccalaureate degree candidate may have to change to a University location that offers the upper level course work required in the student's major. Relocation to University Park during the first two years of academic work is only to occur under exceptional circumstances.

5. The dean for each college will be responsible for establishing procedures to accomplish each of the following objectives:

1. Inform each baccalaureate student (in the college) of the policies and procedures governing relocation to another campus.
2. Identify the course requirements to maintain normal academic progress for the student's major preference.
3. Identify the probable semester of relocation for a student based on major preference.
4. Assure that relocation does occur consistent with the current course requirements of a student's major preference, the student's actual course experience, and the planned course offerings of the campus over the next several semesters.

6. Students may enroll at any location during the summer session and return to the regularly assigned location for the fall semester.

Student-Initiated Change of Location Request

1. A student may request a change of location in order to maintain normal degree progress toward the preferred major. Under special circumstances, requests for other reasons may be approved as exceptions.

2. Student-initiated change of location requests are considered on a space-available basis and must have the approval of the receiving change of location administrator.

3. Students declaring majors that require early change of location are expected to remain in that major and to schedule courses consistent with the major.

4. The sending change of location administrator should:

1. Determine that the student is currently registered in either a baccalaureate or associate degree program. Students not meeting this criterion should be directed to the campus admissions or re-enrollment counselor and treated as new admissions to degree candidacy or re-enrollments.
2. Using the student's major preference and semester, determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the present location.

5. To initiate a change of location request, the sending change of location administrator enters appropriate student information on ISIS screen ARUSBC and also notifies the receiving change of location administrator of the request by e-mail. The receiving administrator enters the approval/denial decision on screen ARUSBC and also notifies the sending administrator of the decision through e-mail. The Registrar's office notifies the student if the request is approved. The sending administrator notifies the student if the request is not approved.

6. The campus Registrar at the receiving location is responsible for providing the student with appropriate registration instructions.

Cancellation of an Approved Location Change

3.1. The student may elect to cancel an approved change of location. Upon notification by the student, the sending change of location administrator cancels the approved change using screen ARUSBC. The Registrar's office confirms this cancellation by notifying the student.

Approved: ACUE (1-8-98)

L-5: WORLD CAMPUS COURSES FOR GRADUATION

Procedure:

When a grade for an eight-month World Campus course is needed for graduation, all lessons and examinations must be received three weeks prior to graduation and/or prior to the course ending date, whichever comes first. Graduating students enrolled in World Campus courses that have set start and end dates must notify World Campus to ensure grades are assigned prior to the academic college's graduation deadlines.

Approved: ACUI (8-5-76)
Effective: September 1, 1976
Revised: ACUI (2-22-79)
Revised: ACUE (9-26-96)
Procedure:

Degree students needing a maximum of six credits for graduation may be permitted to enroll for six credits through the World Campus, subject to approval by the student's college dean.

Approved: ACUI (2-22-79)
Revised: ACUE (9-2-04)

K-2: RE-ENROLLMENT WITH ACADEMIC RENEWAL

Procedure for Former Degree Students (Ref: Senate Policy 58-60):

A student who has had an interruption of his/her studies at the University for a period of at least four calendar years may request re-enrollment with academic renewal in the Registrar's office.

The student must complete a Request for Re-enrollment form and submit it to the Registrar's office. This request may be entered at any campus location in the Registrar's office, though final action will be taken in the Registrar's office at University Park because there are notations that must be entered on the student's academic record.

In the event the student's grade point average is at least 2.0, and the student is not requesting an administratively controlled academic area, the Registrar's office may take action on the renewal request.

In cases where the grade point average is less than 2.0, a request for support for renewal will be sent to the requested college. If the college supports the renewal, the Registrar's office will take appropriate action.

The earlier academic record will remain on the transcript. Total credits completed will be recalculated based on prior courses with a grade of C or higher. The number of late drop credits will be refreshed and the new grade point average will begin with the next registration.

Retroactive academic renewals are possible and may be initiated at any campus location in the Registrar's office, though final action will be taken in the Registrar's office at University Park because there are notations that must be entered on the student's academic record.

The Registrar's office will inform the student about the decision and will make database notations as appropriate.

Procedure for Former Provisional or Nondegree Students (Ref: Senate Policy 15-50):

A provisional or nondegree student who wants to return to the University after an interruption of no fewer than four calendar years may request provisional re-entry with academic renewal through the Registrar's office. The student may not have enrolled in any Penn State credit courses during this period and must be seeking to return either in a degree program or in provisional status. In rare instances a student may request renewal as a nondegree student.

Former provisional or nondegree students who want to return to provisional status must submit a provisional re-entry request form to the Registrar's office. Support from the Division of Undergraduate Studies will be sought for these students.

Former provisional or nondegree students asking for admission into a degree program with academic renewal must file an application for degree status with the Undergraduate Admissions Office. If approved for admission into a degree program, the Registrar's office is to be notified so the appropriate notations can be recorded on the database and on the educational record. Total credits completed will be recalculated based on prior courses with a grade of C or higher. The number of late drop credits will be refreshed and the new grade point average will begin with the next registration.

The Registrar's office will inform the student about the decision and will make database notations as appropriate.

Approved: ACUI (10-25-84)

Revised: ACUE (10-3-96)

K-1: RE-ENROLLMENT AS A DEGREE CANDIDATE

Procedure:

To request re-enrollment, a former degree candidate must submit a Request for Re-enrollment form to the Registrar's office or they may call the Registrar's office to request re-enrollment via telephone or they may contact the Registrar's office via the Web at www.psu.edu/registrar. It is recommended the request be submitted at least 30 days prior to the beginning of the semester/session in which re-enrollment is sought. (Ref: Senate Policies 58-20, 58-50)

A former Penn State student who has attended another accredited college or university and wants to re-enroll with advanced standing must arrange to have a transcript sent to the Undergraduate Admissions Office. The transcript will be evaluated and appropriate credits will be added to the Penn State record.

NOTE 1: In most cases, re-enrollment requests may be processed by the Registrar's office. However, in some cases additional approval may be required. (Ref: Senate Policy 58-50).

Approved: ACUI (4-29-76)

Revised: ACUI (4-8-82)

Revised: ACUE (7-30-97)

NOTE 2: Re-enrollment procedures do not apply to degree candidates admitted to extended access programs who interrupt continuous enrollment by not enrolling in credit courses for one semester.

Approved: ACUI (11-16-78)

Revised: ACUE (7-30-97)

I-2: REINSTATEMENT

Procedure:

A student who has been dropped from the University for unsatisfactory scholarship may request reinstatement from the dean of the college in which reinstatement is sought.

In accordance with Senate Policy 14-00, a nondegree conditional student should, as part of the initial reinstatement process, consult with a designated representative of the college in which reinstatement is sought. The college representative clarifies the specific conditions for reinstatement which must be met and assists the student with course selection.

NOTE 1: Commonwealth Campus students consult with the Director of Academic Affairs to determine the appropriate college representative.

A student is eligible to seek reinstatement if the following criteria are met:

1. At least one-half of the grade point deficiencies accumulated at the time of the drop action must be eliminated.

2. The grade point deficiency must be reduced below the point at which the student would be subject to drop action again.

3. Any additional requirements specified by the sponsoring college, such as stricter grade point deficiency reduction or attainment of a cumulative grade point average consistent with entrance to college and major standards in effect at the time of reinstatement.

A student who believes the above requirements have been met requests verification from the dean of the college in which reinstatement is sought and submits a Request for Readmission form (FORM K-1) to the Undergraduate Admission Office at least 30 days prior to registration for the semester for which reinstatement is sought. The college dean issues the student an Authorization of Reinstatement form (FORM I-1) and enters the reinstatement request on the AIS via screen ARUSBR. If the three reinstatement standards have been met, the college dean approves the request and forwards a copy of the Authorization of Reinstatement form to the Undergraduate Admissions Office for readmission consideration. The college dean also enters the reinstatement action on ARUSBR and informs the student of the reinstatement action.

If the student has not met the three reinstatement standards, but expects to meet them pending the outcome of coursework in progress, the college dean asks the student to return for verification after grades have been issued for such courses.

NOTE 2: Students may be reinstated and readmitted to the Division of Undergraduate Studies only upon recommendation of the college dean and subject to the approval of the director of the the Division of Undergraduate Studies. In such cases, the college dean forwards to DUS the Authorization of Reinstatement form for review and consideration for approval at least 20 days prior to registration for the semester for which reinstatement is sought. The director of DUS informs the college dean of the decision, enters the reinstatement action on ARUSBR, sends a copy of the approved Authorization of Reinstatement form to the Undergraduate Admissions Office, and informs the student of the action.

NOTE 3: Behrend College students request reinstatement information from the Behrend College Associate Provost's Office.

NOTE 4: Capital College students request reinstatement information from the Capital College Admission Office.

NOTE 5: Commonwealth campus students forward the Authorization of Reinstatement form to the dean of the college in which reinstatement is sought. and submit a Request for Readmission form to the Undergraduate Admissions Office. If DUS is recommended, the college dean follows the procedure in NOTE 2. The college dean or the director of DUS also writes to the student concerning the reinstatement action.

NOTE 6: Reinstatement and readmission are two separate actions. See Section K-1 for readmission procedures.

(Ref: Senate Policies 54-80, 54-80, 58-20)

Approved: ACUI (9-15-77)

Revised: ACUI (5-5-83)

Revised: ACAS (5-8-87)

G-9: ACADEMIC INTEGRITY

ACADEMIC INTEGRITY

Introduction:

Recognizing the intrinsic nature of academic integrity as a linchpin of the Penn State community, the University Faculty Senate adopted a new Academic Integrity policy, Spring 2000. The shared conviction represented in the procedures that follow is that academic integrity is best taught and reinforced by faculty as an element of the teaching and learning process. Only in the limited instances in which faculty believe that disciplinary, as well as academic, sanctions are called for should the process move from the realm of faculty and students to the Office of Judicial Affairs.

The associate dean or campus director of academic affairs maintains and makes available to students and faculty the academic integrity procedures adopted by the college's Academic Integrity Committee.

College Committees maintain guidelines on ranges of appropriate sanctions for given types of infractions. Academic sanctions range from a warning to removal from the academic program.

Procedures:

A. When Academic Dishonesty is Suspected

1. The faculty member informs the student of the allegations while taking into account the need to respect each student's privacy and the goal of maintaining an environment that supports teaching and learn

2. The faculty member next conveys to the student the grade or grade and disciplinary action to be taken and asks the student to sign the college's academic integrity form.

3. The faculty member may provide a cooling-off period after confronting a student with the allegation that she or he violated academic integrity.

4. The faculty member may opt also to pursue a disciplinary action in conjunction with the College Academic Integrity Committee and Judicial Affairs. Normally, however, it is preferable to settle issues between faculty and student, which means relying on the awarding of grades and course-related activities to support the learning process, rather than requesting additional disciplinary sanctions.

5. Throughout the academic integrity process, grading authority remains the responsibility of the instructor.

6. Once a student has been informed that academic dishonesty is suspected, the student may not drop the course during the adjudication process, and a drop or withdrawal from the course will be reversed. A student whose grade has been adjusted or assigned as a result of a violation of academic integrity, may not drop or withdraw from the course at any time (includes regular drop, late drop, withdrawal. retroactive late drop and retroactive withdrawal). Any such drop action of the course will be reversed.

7. If, after notification of a violation of academic integrity, a student fails to sign the academic integrity conduct disposition form, the adjudication process will go forward as defined by college procedures.

NOTE: The following statement to students being accused of academic misconduct shall appear on all college academic integrity conduct disposition forms:

B. If the Student Accepts Responsibility for the Violation and the Proposed Academic Sanction

1. The faculty member has the student sign the college's academic integrity form. This closes the academic sanction element of the case. The form is forwarded, through the appropriate associate dean, to the Office of Judicial Affairs for record keeping.

2. When the student has a history of two or more previous academic integrity violations, or the faculty member recommends an Office of Judicial Affairs consideration of disciplinary sanctions, the student is informed at this time and it is indicated on the form that the disciplinary issues remain open.

3. The signed admission of responsibility is forwarded to the associate dean for administrative review of:

a) An instructor recommendation that a disciplinary sanction be applied by the Office of Judicial Affairs. The associate dean forwards the case to the College Academic Integrity Committee for review (without formal fact finding) of the faculty disciplinary sanction recommendation. When the College Academic Integrity Committee feels it is appropriate, the request for a disciplinary sanction is forwarded to the Office Judicial Affairs for review.

b) The existence of past academic integrity violations. When a record of such violations exists (the dean checks with the Office of Judicial Affairs, which is the only body that maintains such university-wide records), the case will be forwarded to the Office of Judicial Affairs, which may levy a disciplinary sanction based on the cumulative record of repeat offenses.

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation

1. The instructor forwards the case to the College Academic Integrity Committee.

a) When the instructor has not recommended disciplinary sanctions, and the student does not have a record of two or more previous academic integrity violations, the College Academic Integrity Committee conducts fact finding in accordance with due process procedures. If the Committee finds that the student violated standards of academic integrity, the Office of Judicial Affairs is notified for record-keeping purposes. The College Committee notifies the faculty member to carry out academic sanction, as approved.

b) If after administrative review, which does not include formal hearings or the questioning of witnesses, the committee finds (1) a record of two or more previous violations of academic integrity, and (2) the instructor and the committee are in agreement that a disciplinary sanction may be warranted, then the case is forwarded to the Office of Judicial Affairs, which conducts formal fact finding and seeks relevant input from the instructor and College Academic Integrity Committee.

c) Office of Judicial Affairs will notify the faculty member to (1) carry out the proposed academic sanction if the Judicial Affairs finding warrants, or (2) grade the student based on a finding that no violation of academic integrity has occurred.

D. The "XF" Grade

1. An "XF" grade is a formal University disciplinary sanction.

2. "XF" sanctions are only awarded with the concurrence of the instructor, the College of Academic Integrity Committee, and Judicial Affairs. Reliance on the "XF" should be a rare occurrence and reserved for the most serious breaches of academic integrity.

3. In any instance in which the instructor believes an "XF" sanction warranted, and whether or not the student has admitted responsibility, the case is forwarded to the College Academic Integrity Committee for review and then to the Office of Judicial Affairs for appropriate fact finding and judgment.

4. The College Academic Integrity Committee must include with any recommendation of an "XF" grade to Judicial Affairs, conditions under which itwould approve the removal by Judicial Affairs of the "XF" sanction from the transcript (with an academic F remaining). Such conditions must reflect both the circumstances of the individual case and consultation among the instructor, the college academic integrity committee, and the Office of Judicial Affairs.

E. Schreyer Honors College Students

1. The college with authority for courses, including those designated Honors courses, in which an alleged violation of academic integrity occurs maintains responsibility for issuing academic sanctions and referring cases to the Office of Judicial Affairs.

2. When a college finds that a Schreyer Honors College student has violated academic integrity, then the Schreyer Honors College will be notified and may invoke its own sanctions.

F. Record Keeping:

1. The appropriate assistant or associate dean is responsible for convening Committees of Academic Integrity and seeing that students and faculty have ready access to such bodies. They also are responsible for seeing that all cases handled on the college level, in which a student is found responsible for dishonesty, are reported to Judicial Affairs.

2. Judicial Affairs alone is responsible for central record keeping of all academic dishonesty cases.

3. A Committee on Academic Integrity or dean may request information from Judicial Affairs on whether students found responsible for academic dishonesty have previously been sanctioned for other acts of academic dishonesty. This information may not be used as a basis for judging a student's guilt, but it may be used as a basis for imposing sanctions or deciding whether disciplinary action is warranted.

Approved: ACUI (1-5-78)
Revised: ACUI (5-19-83)
Revised: ACUI (3-29-84)
Revised: ACUE (7-26-96)
Revised: ACUE (11-2-00)
Revised: ACUE (7-5-01)
Revised: ACUE (1-8-04)

O-2: GRADUATION POLICIES -- ASSOCIATE DEGREE

Policy:

All associate degree students, irrespective of the location at which their degree requirements are completed, will receive the appropriate diploma at the end of the semester in which all degree requirements are completed. Such students may subsequently return to the campus at which the degree requirements were fulfilled and participate in the next graduation exercises.

University Park shall include associate degree students in graduation exercises each time they are held, contingent on their having satisfied all of the degree requirements and notified appropriate University officials of their intent to participate in such exercises sufficiently in advance of the date of graduation exercises to allow for the inclusion of names in the commencement program.

Students who complete the requirements for an associate degree at a Commonwealth Campus/Behrend College/Hershey at a time other than when graduation exercises are held at that location, may participate in the next commencement held at University park after they have (a) been certified by the appropriate college faculty that all requirements have been satisfied, and (b) notified the University Registrar of their desire to participate in graduation exercises at University Park. The University Registrar shall immediately inform the pertinent campus official of the student's desire.

Endorsed: ACUI (1-23-75)
Approved: Provost Larson (2-10-75)
Effective: Summer Term 1975
Revised: ACUI (5-21-81)
Revised: ACUI (5-19-83)

Procedure:

1. Permission to attend commencement exercises and receive a diploma at University Park or to receive a diploma at the end of a semester when no commencement exercises are held at a campus and with the option to return to participate in the next scheduled exercises may be obtained by completing a Request for Alternate Commencement Site (Associate) form (FORM O-2). These forms are automatically supplied to all associate degree candidates who file for graduation in accordance with Senate Policy 86-00 for Fall Semester and Summer Session.

2. Copies of the approved form will be forwarded to the student and the campus location involved by the University Registrar.

Approved: ACUI (5-15-75)
Revised: ACUI (5-21-81)
Revised: ACUI (5-19-83)

O-1: GRADUATION POLICIES -- BACCALAUREATE DEGREE

Policy:

Students who have completed the requirements for a baccalaureate degree and who have been certified by the appropriate faculty at University Park, but who for appropriate reasons desire to attend the graduation exercises and be recognized by receiving their diplomas at a Commonwealth Campus or Behrend College Provost/Dean shall immediately be informed of a student's desire by the University Registrar. Ample notice must be given in advance of the date of the graduation exercises to allow for the inclusion of names in the commencement program.

Approved: Provost Larson (2-10-75)
Effective: Summer Term 1975
Revised: ACUI (5-21-81)

Procedures:

Procedure: 1. Permission to attend commencement exercises and receive a baccalaureate degree diploma at a campus location other than University park may be obtained by completing a Request for Alternative Commencement Site (Baccalaureate) form (FORM O-1).

2. If approval is granted to attend commencement at an alternative site, the University Registrar will forward the completed form to the campus involved. That campus must provide the student with instructions concerning the commencement ceremony.

3. If the request to graduate at an alternate site is not approved, the University Registrar will notify the student and the appropriate campus to that effect.

NOTE: This form is not used by students receiving baccalaureate degrees in Behrend College majors or in Capital Campus majors.

Approved: ACUI (5-29-75)
Revised: ACUI (5-21-81)

G-1: GRADE REPORTING

Procedure:
Grade reporting deadlines are set accordingly so that 1) grades for graduating seniors are available to allow sufficient time for checking the final semester's work to assure that graduation requirements have been met and 2) students who are academically dropped for unsatisfactory scholarship can be notified of that fact prior to registration for the next semester. Grade reporting instructions and Grade Reporting Forms are distributed to the appropriate departments and campuses for transmission to the instructors.

Approved: ACUI (9-15-77)
Revised: ACUI (5-19-83)

Procedure:
The Registrar's office will establish deadlines in the grade reporting instructions distributed to the college and department offices. The deadlines announced will be, by agreement with all colleges, set at no more than four hours after the deadline by which the Registrar's office would expect to receive the grades from the college deans. The instructions will clearly indicate that the published deadline is that grades are due in the college dean's office 48 hours after the final exam.

Approved: ACREP (4-29-71)
Revised: ACUI (5-19-83)
Revised: ACUE (7-26-96)

G-5: CORRECTED GRADES

Procedure:
When a change in grade is deemed appropriate, the instructor will request a Grade Change Authorization form from the instructor's college dean or campus executive officer. After completing the form, assigning the corrected grade, signing the form, and removing the department/instructor copy, the instructor returns the form to the college dean or campus executive officer for signature verification and submission to Registrar's office. The dean's/campus executive officer's copy of the form is retained in the dean's/campus executive officer's office.
The Registrar will process the change and return a report of the change to the instructor's college dean or campus executive officer, and the instructor via academic department or campus registrar. A grade report is also sent to the student by the Registrar to notify the student that a change of grade has been made (Ref: Senate Policy 48-30)
The grade change to the student record will be verified by both the department/instructor and the office of the college dean or campus executive officer by comparing the retained copies of the grade change authorization forms with the report of grade change provided to the offices.

Approved: ACUI (4-1-76)
Effective: Fall Term 1976
Revised: ACUI (2-26-81)
Effective: Summer Term 1981
Revised: ACUI (4-8-82)
Revised: ACUE (10-3-96)

NOTE: No grade change can be made more than one year after the end of the semester in which the course was taken.

A-1: FRESHMAN
Senate Policy 05-80: Freshman Admission as a Baccalaureate or an Associate Degree Candidate

Procedure: Application
1. An application form, available from the Undergraduate Admissions Office in September for the following admissions year, should be submitted at the earliest possible date. Although there is no deadline for filing the application, the September-November period is recommended since applications with complete credentials are processed as they are received beginning in September and many academic programs and campus locations are filled early by qualified applicants.2. A nonrefundable application fee must accompany the application.3. Applications with complete credentials received by the admissions office before December 1 of each year, with SAT scores from the junior or earlier year test, have priority for consideration of campus locations and academic programs. Complete credentials must include (a) secondary school record showing grades received for all courses completed beyond the eighth grade; (b) senior schedule of courses; (c) required courses completed (or scheduled) for area of enrollment (college choice); (d) SAT, SAT I, or ACT assessmentscores (applicants are encouraged to submit the results of the junior year SAT or ACT); (e) record of any courses taken at other colleges or universities.

Evaluation:
1. An evaluation index is computed for each applicant. The evaluation index is based on a combination of the following factors: (a) grades in applicable courses completed in grades nine through eleven (if the student has graduated from high school at the time he or she applies to Penn State, the ninth through twelfth grade record is used); (b) the verbal and math scores of the SAT/SAT I or English and mathematics scores of the ACT; (c) participation in honors-type courses.2. Applications are processed as they are received in the following manner:

Eligibility levels, in terms of the evaluation index, are established for campus locations, and for certain programs, based on the number of students who can be admitted. Applicants who are clearly eligible for admission to the campus of their first choice are offered admission until spaces are committed. Applicants who are eligible for admission to the University, but not eligible for the campus of their first choice, are offered admission to an alternative campus. Applicants who are not eligible for admission to baccalaureate degree programs are advised of other possibilities for study at the University.
Because of uncertainty of the number of students who can be accepted for some campuses and programs, it may be necessary to delay the admission decision for some applicants. These applicants will be notified of this and given the option of making an alternative choice of location and receiving an admission decision promptly or waiting until a decision can be made on their first choice of location.

Approved: ACUI (4-29-76)
Revised: ACUI (1-20-83)
Revised: ACUI (3-25-85)
Revised: ACUE (7-26-96)

G-9: ACADEMIC INTEGRITY

Policy: click to access Senate Policy 49-20, Academic Integrity

ACADEMIC INTEGRITY

Introduction:

College Committees maintain guidelines on ranges of appropriate sanctions for given types of infractions. Academic sanctions range from a warning to removal from the academic program.

Procedures:

A. When Academic Dishonesty is Suspected

2. The faculty member next conveys to the student the grade or grade and disciplinary action to be taken and asks the student to sign the college's academic integrity form.

3. The faculty member may provide a cooling-off period after confronting a student with the allegation that she or he violated academic integrity.

5. Throughout the academic integrity process, grading authority remains the responsibility of the instructor.

6. Once a student has been informed that academic dishonesty is suspected, a drop or withdrawal from the course will be reversed.

B. If the Student Accepts Responsibility for the Violation and the Proposed Academic Sanction

3. The signed admission of responsibility is forwarded to the associate dean for administrative review of:

b) The existence of past academic integrity violations. When a record of such violations exists (the dean checks with the Office of Judicial Affairs, which is the only body that maintains such university-wide records), the case will be forwarded to the Office of Judicial Affairs, which may levy a disciplinary sanction based on the cumulative record of repeat offenses.

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation

1. The instructor forwards the case to the College Academic Integrity Committee.

D. The "XF" Grade

1. An "XF" grade is a formal University disciplinary sanction.

4. The College Academic Integrity Committee must include with any recommendation of an "XF" grade to Judicial Affairs, conditions under which it would approve the removal by Judicial Affairs of the "XF" sanction from the transcript (with an academic F remaining). Such conditions must reflect both the circumstances of the individual case and consultation among the instructor, the college academic integrity committee, and the Office of Judicial Affairs.

E. Schreyer Honors College Students

2. When a college finds that a Schreyer Honors College student has violated academic integrity, then the Schreyer Honors College will be notified and may invoke its own sanctions.

F. Record Keeping:

2. Judicial Affairs alone is responsible for central record keeping of all academic dishonesty cases.

Approved: ACUI (1-5-78)

Revised: ACUI (5-19-83)

Revised: ACUI (3-29-84)

Revised: ACUE (7-26-96)

Revised: ACUE (11-2-00)

Revised: ACUE (7-5-01)

L-6: MINORS - ENTRANCE AND CERTIFICATION

Policy: click to access Senate Policy 59-00, Requirements for the Minor

Procedure:

1. Students may apply for entrance to a minor by completing and submitting an Application for Entrance to a Minor to the person in charge of the minor.

Students approved for entrance to a minor who terminate degree enrollment and subsequently return to degree status through the re-enrollment process must reapply for entrance to a minor, if desired.

2. Application for minors will be accepted anytime after the student has achieved at least fifth semester classification, but not later than 5:00 p.m. on the day before commencement of the student's final semester. A copy of the approved application form will be provided to the student, and a copy will be retained by the person in charge of the minor. The person in charge of the minor* will enter the student's minor into ISIS screen path ARUSAN.

3. The person in charge of the minor* will be responsible for monitoring the academic progress (i.e., minimum g.p.a.) required for retention and graduation.

4. During the seventh week of the student's final semester, copies of the Degree Audit Report for students accepted into minors will be forwarded from the Registrar to the appropriate college dean for distribution to the persons in charge of the minors.

5. By 5:00 p.m. on the day before commencement of the student's final semester, the person in charge of the minor* is responsible for certifying the student's successful completion of the requirements for the minor by adding an approval indicator on ISIS screen path ARUGB.

6. The Office of the University Registrar will prepare a minor certificate for each student approved, by the appropriate academic unit, to graduate in the minor program. The certificate will include the signature of the President of the University and the College Dean that is responsible for the minor program. The minor certificate will be presented to the graduate along with the diploma.

7. The Registrar will be responsible for recording on the student's academic record the successful completion of the minor program at the time the baccalaureate degree is conferred.

NOTE: A minor may be awarded retroactively through the following process: The academic department is to certify that the student met the requirements for the minor at the time of graduation and forward this information to the college associate dean, who will endorse the request and send it to the University Registrar in writing. The Registrar will see that the appropriate notation is added to the student's transcript and that the certificate for the minor is produced.

Approved: ACUI (4-7-83)

Revised: ACAS (6-10-88)

Revised: ACAS (9-8-89)

Revised: ACUE (11-2-95)

Revised: ACUE (9-26-96)

Revised: ACUE (1-21-99)

Revised: ACUE (3-2-00)

R-4: RELIGIOUS HOLIDAYS

Policy:

In preparing the calendar for an academic year, the University makes every effort to avoid conflicts with religious holidays. However, when conflicts are unavoidable, efforts are made to make special arrangements for the students affected.

M-11: SCHREYER HONORS COLLEGE

Senate Policy 65-00: Schreyer Honors College

Procedure:

Additions and amendments to Schreyer Honors College academic requirements must be approved by the Administrative Council on Undergraduate Education. Proposals for academic additions and amendments should include a record of consultation with appropriate parties, including the Vice Provost for Undergraduate Education and International Programs and the University Faculty Senate Committee on Undergraduate Education.

The Dean of the Schreyer Honors College, who is advised by a faculty advisory committee, a student council, and an external advisory board, shall also consult with the Vice Provost for Undergraduate Education and International Programs on issues pertaining to credit requirements, curricula, and academic standards of admission and retention.

1. Students typically will be offered admission into the Schreyer Honors College (SHC) through one of two routes:

a. Entering First-year Students: Students typically should have: at least 1350 total SAT scores; excellent records in secondary school as evidenced by measures including but not limited to grade point average, strength of course schedule, extra-curricular and co-curricular activities during the high school years, leadership positions and/or outstanding accomplishments in those activities, and community service. Applicants must complete at least two essays demonstrating excellent writing abilities, creativity and critical thinking skills; submit at least two recommendations from high school teachers, and include a list of extracurricular and co-curricular activities in which the student has participated along with the positions held in those activities. Applications are read and reviewed by members of the Penn State faculty and faculty/staff members of the SHC. The dean's office of the SHC will make the final decisions regarding admission of the first-year applicants to the SHC and will be responsible for determining the level and duration of SHC financial support provided to these students in the form of Academic Excellence Scholarships.

b. Junior-Gate Students: Students who are rising juniors are nominated by their major program, after an appropriate college-specific application process, during the spring semester of their sophomore year. These students typically must have earned a minimum cumulative grade point average of 3.70 through their first three semesters of study at Penn State (i.e., through the completion of Fall Semester of their sophomore year). The dean's office of the SHC will review the nominations and make final decisions regarding admission of the nominees to the SHC. All SHC offers of admission to students nominated by their major program during spring semester are contingent upon their GPA/performance during the fourth semester of study at Penn State.

Faculty, advisors and administrators may also nominate for entrance to the SHC any superior student who has four or more semesters remaining toward the completion of a baccalaureate degree. These special admissions exceptions require a petition; the details of the petition process are available in the SHC dean's office. The criteria and review methods are patterned after the two official admissions windows, described above, and vary depending on the student's semester standing. Upon receipt and review of the completed petition, the dean's office of the SHC will make an admission exception, on a space-available basis, for any qualified student.

2. To remain in the SHC, students who matriculate on or after fall semester 2005 must maintain both a semester and cumulative grade point average of at least at B+ (3.33)[see footnote 1] while maintaining full-time enrollment (minimum of 12 credits), file an Annual Academic Plan approved by an honors adviser, and successfully complete the following course requirements:

a. First-year Scholars must complete a minimum of three (3) honors courses for at least nine (9) honors credits;

b. Sophomore Scholars must complete a cumulative minimum of six (6) honors courses for a total of at least eighteen (18) honors credits;[see footnote 2]

c. Upper division students must complete a minimum of fourteen (14) additional honors credits.

The academic progress requirements for part-time and returning-adult students in the SHC may vary from what is described above. These students are required to work closely with their honors advisor and the administration of the SHC to develop an appropriate specific plan of progress. The explicit GPA requirements and the total honors credits required must still be met by these students.

3. Each student participating in the SHC must prepare an Annual Academic Plan (AAP) in consultation with, and to be approved and signed by his/her honors adviser. Students entering the SHC for the first time will prepare an AAP with his/her honors adviser at the beginning of fall semester. All AAPs must be submitted to the SHC online from the SHC web page. The dean's office of the SHC will review each Plan.

4. To graduate from the SHC, students must complete a thesis. Each thesis must be read, signed and approved by at least two full-time members of the regular faculty at Penn State, including both the thesis supervisor and an honors adviser(s) in the department(s) granting honors.

5. Students may withdraw from the SHC by notifying the dean of the SHC in writing. Students who withdraw, whether voluntarily or not, will not be penalized for approved modifications in program requirements made while they were Schreyer Scholars. At the time of withdrawal, a summary of program modifications will be sent by the honors adviser to the student's college dean's office.

6. Each semester, the dean's office of the SHC shall be responsible for notifying the University Registrar of the names of the students who have successfully completed the requirements of the SHC. The University Registrar shall make an appropriate notation on the student's official record and diploma.

(Ref: Senate Policies 65-00, 34-58, 88-70, and the Schreyer Honors College Handbook)

[Footnote 1] For students matriculated in the Schreyer Honors College prior to fall semester 2003, the required minimum semester and cumulative GPAs are both 3.20.

[Footnote 2] Students matriculated in the Schreyer Honors College prior to fall semester 2005 must complete a minimum of three (3) honors courses for at least seven (7) honors credits each of the first two years.

Senate Policy 65-00: Schreyer Honors College

Approved: University Scholars Program (6-9-80)
Endorsed: ACUI (6-19-80)
Revised: ACUI (5-19-83)
Revised: ACUE (9-4-03)
Revised: ACUE (1-6-05)
Revised: ACUE (2-3-05)

C-2: REGISTRATION

Senate Policy: 34-23, Registration

Senate Policy: 34-27, Advance Registration

Senate Policy: 34-87, Course Add

Senate Policy: 34-89, Course Drop

Principles Related to the Registration Process

Registration is a two-step process. Students first register for specific courses and then complete registration by paying tuition and fees.
Prior to any registration activity, students meet with their designated academic adviser or appropriate advising center personnel, to plan a course of study. Both the adviser and advisee share responsibility for making the advising relationship succeed.
Students should complete the registration process and finalize course schedules prior to the first day of the semester.
The registration system enables students to register for courses at more than one campus in the same semester. Some restrictions apply.

1. Registration System

One registration system registers all students at all locations for credit courses offered through the resident instruction, continuing education, and World Campus delivery systems. Non-credit courses follow different registration procedures.

The campus Registrar is responsible for providing semester-by-semester registration instructions to students, advisers, faculty, and staff. Registration instructions are published no later than the publication of the initial Schedule of Courses.

The registration process is continuous in nature. Each student is assigned a "first date to register. " Starting with this first date, the student may initially register and subsequently adjust the registration as appropriate and necessary. The fundamental goal of this process is to finalize course registrations before the first day of the semester.

Students may register for courses using the following options:

· Using the eLion system

· In-person registration at the campus Registrar's office, academic department offices, advising center, or continuing education office.

2. Incomplete and Complete Registrations

Students begin the registration process by meeting with their academic adviser and scheduling courses. Registration is completed when the student has paid the appropriate tuition and fees.

Students who have registered for courses receive a statement of tuition and fees from the Bursar's office. This statement includes the amount due as well as possible credits resulting from applicable scholarships, loans, grants, and other forms of financial assistance. In some cases, because of possible financial credits, a student may not be required to make payment to the University. In other cases, a student may be due a refund from the University. In all cases, regardless of amount due, student action is required to complete the registration process.

Failure to complete the registration process by payment of tuition and fees may result in any or all of the following actions:

· The University will not provide grades for courses attended.

· Once classes begin, students cannot add courses for the current semester if their tuition and fees have not been paid.

· Students are ineligible to register for future semesters.

· The student's Penn State Access Account is suspended.

· Students receiving student loans may enter repayment status with their lenders.

· Students receiving student aid may have some of their aid sources cancelled.

· Students residing in University housing will need to vacate housing.

· Students receiving Federal Work-Study awards cannot be hired.

· International students may be out of compliance with SEVIS.

Campus Registrars are responsible for contacting students who have failed to complete the registration process. If a student is earnestly seeking to finalize payment, campus Registrars may allow the student to remain in an incomplete registration status. The campus Registrar has the authority to cancel the incomplete registration of any student.

3. Registration Holds

Authorized University offices may place a hold on a student's record that will prevent registration. Because of the seriousness of this action, the office placing the hold is required to notify the student. Holds are placed because of:

· Academic issues--placed and removed by college deans' offices;

· Financial issues--placed and removed by offices such as Parking, Library, Bursar;

· Disciplinary issues--placed and removed by Student Affairs;

· Health issues--placed and removed by the Health Center;

· Administrative issues--placed and removed by the University Registrar.

4. Credit Limitations

Students are not permitted to register for more than 19 credits prior to the first day of the semester. After consultation with their academic adviser, students may register for more than 19 credits during the first ten calendar days of the semester.

5. Registration Calendar

The campus Registrar is responsible for developing a registration calendar for each semester. Consultation should occur among those campus Registrars at campuses where students typically enroll at multiple locations.

The registration calendar is prioritized according to the following scheme:

a. Students with high priority needs (authorized categories include honor students, disabled students, and student athletes);

b. Graduate degree students;

c. Undergraduate degree students (descending order of total credits completed plus currently enrolled credits);

d. Provisional and nondegree students (register on a space-available basis).

6. Late Registration

The registration process is to be completed before the first day of the semester. Late registration is defined as a first-time course registration on or after the first day of the semester. The student pays a fee for the privilege of registering late. Students registering late receive a bill from the Bursar's office which displays the date when payment is expected to avoid late payment fees. A student's registration is considered incomplete until the tuition and fees are paid. Students in an incomplete registration status may not add courses, but are permitted to drop courses.

7. Registration Adjustments--Before the First Day of the Semester

After the initial registration, students may adjust their course registration as appropriate and necessary using any of the methods available for registration.

8. Registration Adjustments--First Ten Days of the Semester

Once the semester begins, students must have completed the registration process in order to add courses. Students with an incomplete registration are not permitted to add courses. Regardless of registration status, students are permitted to drop courses. The student may make these changes using any of the methods available for registration.

A proportionate length of time is provided for summer session courses.

9. Registration Adjustments--After the Tenth Day of the Semester

Adding a course after the tenth day of the semester is a Late Add and requires approval of the course instructor. Students requesting a Late Add should be carefully advised and cautioned regarding missed work. Late Adds must be processed in person at the campus Registrar's office, academic department offices, advising centers, or continuing education office. A $6.00 processing fee is charged for a Late Add.

Dropping a course after the tenth day of the semester and through the end of the twelfth week of the semester is a Late Drop. For courses offered for less than a full semester, the late drop period ends after 80% of the course has been completed. Students requesting a Late Drop should be carefully advised and cautioned regarding the potential impact of delaying normal progress towards graduation, possible loss of some forms of student aid, and likely ineligibility of coverage on parental insurance policies. Late Drops must be processed in person at the campus Registrar's office, academic department offices, advising centers, or continuing education office, or using the eLion system. A $6.00 processing fee is charged for a Late Drop.

Students who have not completed the registration process by payment of tuition and fees are not permitted to Late Add nor Late Drop courses.

The time periods for Late Add and Late Drop are pro rated for courses offered for other than a fifteen-week semester calendar.

All Late Drops are subject to the credit limitations established by University Faculty Senate policy. If a provisional or nondegree student becomes a degree candidate, the Late Drop credits used while in provisional or nondegree status are carried forward to the degree program status. If a baccalaureate or associate degree candidate becomes a nondegree student, the Late Drop credits used while in degree candidacy count in the total Late Drop credits available to the nondegree student.

10. Limitation of Retroactive Registration

After the last class day of the semester, registration for that semester is closed. After this date, requests to complete a previously initiated registration are subject to administrative review and may be denied. Retroactive registration is only available for courses for which the student was scheduled during the semester. In other words, this process cannot be used to add courses to the student's schedule after the semester ends.

Requests for retroactive registration must be initiated by the end of the 9th month following the end of the semester for which retroactive registration is being requested.

If the retroactive registration request is approved:

• Semester tuition and fees will be charged at the current rates effective with the date on which the retroactive registration request was initiated.

• Full payment of tuition and fees is required before the retroactive registration is recorded. Full payment must be made within one month of approval.

• All previously scheduled courses will be recorded. Courses may not be added or dropped from the student's schedule.

• The Registrar's office will contact the course instructor(s) to seek final grades. In the event that a grade for a course cannot be obtained from the instructor, the instructor's department head will provide the grade.

11. Administrative Course Cancellation

The Administrative Course Cancellation procedure is available to correct errors. It is not to be used as an alternative to normal registration procedures.

If a student identifies a course for which registration was not intended, the student must contact the department offering the course. The department staff will initiate an Administrative Course Cancellation form and ask the student to sign the request. The department staff forward the form to the course instructor. If the instructor has no evidence that the student participated in the course and makes this declaration of non-participation by signing the form, the form is returned to the department office, for forwarding to the campus Registrar's office. The campus Registrar will remove the course from the student's academic record. This procedure is available one semester beyond the semester in which the error occurred. After this time, the Faculty Senate must act on the course cancellation request.

12. Multiple Campus Registration

Each student is assigned a home campus at which the student must be registered.

Students who are part of a multi-campus college are expected to first register at their home campus; they may then register at any campus within the college without special permission or restriction.

Students who are not part of a multi-campus college first register for courses offered by their home campus. Permission is required for registration at any other campus. Permission is granted by the college dean or academic department offering the course and processed by the campus Registrar. At least one half of the student's total semester credits must be from courses offered by the home campus.

13. Section Changes

A section change is an administrative change to a student's registration that results in moving a student from one section of a course to another. Section changes may not be initiated directly by the student using eLion. All section changes must be processed by a Penn State staff member using ISIS screens ARURD or ARURG.

Section changes may be processed through the last day of classes. When processing a section change, there is no impact on late drop credits nor are late drop/add fees applicable.

Revised: ACUE (3-4-99)

Revised: Editorial (9-29-00)

Revised: ACUE (4-7-05)

Revised: ACUE (6-7-07)

Revised: Editorial (11-1-07)

Senate Policy: 34-23, Registration

Senate Policy: 34-27, Advance Registration

Senate Policy: 34-87, Course Add

Senate Policy: 34-89, Course Drop

I-6: LIMITATIONS TO ENROLLMENT AS A NONDEGREE STUDENT

Policy: click to access Senate Policy 14-10, Limitations to Enrollment as a Nondegree Student

Nondegree Conditional Students

Policy:

A student classified as nondegree conditional is permitted to take a maximum of 40 credits in this status. If the student has not reduced his or her grade-point deficiency sufficiently to qualify for reinstatement and re-enrollment to a degree program (as defined by Section 54-82) by the completion of these 40 credits, the student can then no longer enroll in credit courses. However, if the student has earned more than a 2.00 average in the most recent semester, this action does not apply.

Procedure:

Students are notified by the Registrar's office at the point, as specified in the policy, when they are no longer eligible to enroll as nondegree students at Penn State. Future enrollment is prevented by a registration hold. Students may only return to the University under the provisions of academic renewal.

Nondegree Regular Students Who Had at One Time Been Degree Candidates

Policy:

A student in degree candidacy status who has changed to nondegree regular status may continue to take courses for credit (see Section 14-00). A former degree candidate who has accumulated 40 or more credits as a nondegree regular student and has a grade-point deficiency of 18 or more shall then no longer be allowed to enroll in credit courses.

Procedure:

Nondegree Regular Students Who Were Never Enrolled in Degree Status

Policy:

A student classified as nondegree regular who has never been enrolled in degree status at Penn State is permitted to complete a maximum of 40 credits in this status. At this point, the student must be admitted to degree status to continue taking classes at Penn State. If the student is not qualified for degree status at this point, the student can no longer enroll in credit courses. As a result of this action, the student is dropped from the University and re-entry can only be considered under the academic renewal policy (see Senate Policy 58-60). However, if the student has earned more than a 2.00 average in the most recent semester, this action does not apply. Once the cumulative GPA is 2.00, the student must be admitted to degree status to continue taking courses at Penn State.

Procedure:

The Registrar's office will inform students of the policies through a series of notifications. Warnings will be sent notifying students that they are approaching the limit. Students who are in good academic standing may apply for degree candidacy, or self-identify as "enrichment course takers" (defined as students taking courses who do not intend to earn a degree) by submitting a web form to the Registrar's office. Students who reach the limit and take neither of these actions wi ll be notified by the Registrar's office that they are no longer eligible to enroll in credit courses as a nondegree student. Future enrollment will be prevented by a registration hold.

Students who are not in good academic standing will be dropped from the University and may only return under the provisions of academic renewal.

Enrichment course takers may continue taking courses in nondegree regular status beyond the 40-credit limit but will be dropped if they accumulate 18 or more grade point deficiencies.

Policy: click to access Senate Policy 14-10, Limitations to Enrollment as a Nondegree Student

E-11: CLASS ATTENDANCE

Policy: click to access Senate Policy 42-27, Class Attendance

Click to access Procedure R-4, Religious Holidays

Procedure:

1. Students who wish to miss a class in order to participate in a regularly scheduled, University-approved curricular or extracurricular activity should present a class absence form signed by the sponsoring agency or university department and should provide it to the faculty member as soon as possible and at least one week in advance of the planned absence. Within reason, the student should have the opportunity to make up missed work.

2. If an instructor believes a requested absence for such events will harm a student scholastically, the instructor should present evidence for necessary action to the head of the department in which the course is offered and inform the associate dean of the college in which the student is enrolled, or to the Division of Undergraduate Studies if the student is so enrolled.

3. Students who believe they have been unfairly denied a make-up opportunity should, after trying to resolve the problem with the course instructor, contact the head of the department for the course in which the student is enrolled.

4. If the problem is not resolved, the student should contact the sponsoring agency or university department (in some instances, this may be the student's college assistant/associate dean for undergraduate programs or the student's campus director of academic affairs) and provide documentation describing the unresolved make-up opportunity. The sponsoring agency or university department should attempt to resolve the problem.

5. If the problem is still unresolved, the sponsoring agency or university department should forward the documentation to the Vice Provost for Undergraduate Education and International Programs for resolution.

6. Instructors should provide, within reason, opportunity to make up evaluative events for students who miss class for other legitimate, but unavoidable reasons such as illness, family emergency, or injury. (Religious observance is considered a legitimate reason for absence and is covered under AAPP R-4. Students planning to miss class for religious observance should inform the instructor in a timely manner and should be afforded reasonable opportunity to make up work.)

7. While notifying the instructor in a timely manner is a key expectation, the university does not mandate official documentation of student illness or other unavoidable reasons for absence.

8. Effective Fall 2002, University Health Services will not provide verification of illness forms for minor illnesses or injuries. Verification will be provided only for serious illnesses for which UHS clinicians provided services, or when UHS has received such documentation from outside providers.

9. Claims of legitimate or unavoidable absence based on false claims may be considered violations of the policy on Academic Integrity (Senate Policy 49-20, AAPP G-9).

Policy: click to access Senate Policy 42-27, Class Attendance

Click to access Procedure R-4, Religious Holidays

September 1998: Taken from the 1997/98 Student Guide to University Policies and Rules
Revised: ACUE (9-5-02)

J-2: LEAVE OF ABSENCE

Policy: click to access Senate Policy 56-70, Leave of Absence

Procedure:

1. Only students who are baccalaureate or associate degree candidates may file for a leave of absence. A student desiring to take a leave of absence must obtain on a Leave of Absence form (FORM J-2) the approval of the student's college dean, campus executive officer or the Director of the Division of Undergraduate Studies, whichever is appropriate.

2. If the leave is approved by the dean/executive officer/director, the leave is entered, and the form retained in that office. The deadline for filing is the last working day prior to the first day of classes for the semester/session that the leave will begin. Leaves are not required for summer session only.

3. Normally, leaves are not approved for a period longer than one year. Under special circumstances, a leave of absence may be approved to a maximum of two years.

4. A student who has withdrawn as a degree candidate is not eligible for a leave of absence. A student who has been dropped or dismissed from the University is not eligible for leave of absence.

5. A student who fulfills the conditions of an approved leave of absence may register upon return without applying for re-enrollment. The student registers for the returning semester according to the schedule established for that semester.

6. If a student desires to return earlier or later than the semester agreed upon on the leave of absence form as the "returning semester" the student must make application for re-enrollment as a degree candidate.

7. A student who plans to enroll for course work at another accredited institution during a leave of absence should review program plans with the student's academic adviser and the Undergraduate Admissions Office to verify the eligibility for receiving credit.

8. Before commencing a leave of absence, a student is responsible for notifying other appropriate offices, such as the Office of Student Aid. (Ref: Senate Policy 56-70)

Policy: click to access Senate Policy 56-70, Leave of Absence

Approved: ACUI (4-29-76)

Revised: ACUI (4-8-82)

Revised: ACAS (4-8-88)

Revised: ACUE (6-6-96)

G-8: DEAN'S LIST

Policy:

Undergraduate students who consistently achieve academic excellence are named to the Dean's List in accordance with the following full-time and part-time enrollment criteria:

1. Criteria for Full-time Students

Achievement of a one-semester grade point average of 3.50 or above for enrollment in a course load of 12 or more credits for Fall or Spring or 9 or more credits for Summer.

2. Criteria for Part-time Students

Students enrolled for fewer than 12 credits each semester for two or more consecutive semesters are considered part-time students for purposes of Dean's List recognition. Appointment to the Dean's List is made when:

a. A minimum total of 12 credits are completed; and,

b. Grades in the courses across these combined semesters result in a grade point average of 3.50 or higher.

Dean's List status for part-time students is recorded on the most recently completed semester during which all cumulative criteria were met. Once awarded, the calculation for additional recognition begins anew.

For All Students:

3. In all cases, Satisfactory-Unsatisfactory courses and Audit courses are not included in the determination of grade point average or credit load.

4. A list of students eligible for appointment to the Dean's List will be provided by the Registrar each semester to each college and to the Division of Undergraduate Studies.

5. A Dean's List notation for the appropriate semester will appear on the student's grade report and on the student's academic record.

6. A student found in violation of academic integrity is ineligible for appointment to the Dean's List for the semester or, for part-time students, the 12-credit cumulative period, during which the violation occurred.

Approved: ACUI (9-15-77)
Revised: ACUI (2-7-80)
Revised: ACUI (5-19-83)
Revised: ACAS (2-14-86)
Revised: ACUE (1-8-04)

R-4: RELIGIOUS HOLIDAYS

Policy: Click to access Senate Policy 42-27, Class Attendance
Click to access AAPP E-11, Class Attendance
Click to access link to Holy Days calendar

Policy:

In preparing the calendar for an academic year, it is impossible to avoid conflicts with some religious holidays. As conflicts arise, efforts are made to make special arrangements for the students affected.

Revised: ACUE (4-3-08)

G-9: ACADEMIC INTEGRITY

Senate Policy: 49-20, Academic Integrity

Introduction:

Each campus or academic college at University Park, shall interpret and apply Academic Integrity Procedures consistent with University policy.

Campus or college Academic Integrity Committees shall maintain guidelines on ranges of appropriate sanctions for given types of infractions. Academic sanctions range from a warning to removal from the academic program.

Procedures:

A. When Academic Dishonesty is Suspected:

4. Normally, it is preferable to settle issues between faculty and students, relying on the assignment of grades and course or program-related sanctions to support the learning process, rather than requesting additional University-level disciplinary sanctions. However, where integrity violations are considered to be extreme, the faculty member may also opt to pursue a disciplinary action in conjunction with both the campus or college Academic Integrity Committee and the Office of Judicial Affairs. A more detailed and comprehensive listing of the types of sanctions faculty may assign to students on the Academic Integrity Form can be found in the document Sanctioning Guidelines for Academic Integrity Violations.

6. Once a student has been informed that academic dishonesty is suspected, the student may not drop the course during the adjudication process. Any drop or withdrawal from the course during this time will be reversed. A student who has received an academic sanction as a result of a violation of academic integrity may not drop or withdraw from the course at any time. These drop actions include regular drop, late drop, withdrawal, retroactive late drop and retroactive withdrawal. Any such drop action of the course will be reversed. This drop policy may be superseded in exceptional circumstances with the approval of Judicial Affairs (i.e. trauma drop).

NOTE: The following statement shall appear on all campus and college Academic Integrity Forms:

1. The faculty member asks the student to sign the campus or college's Academic Integrity Form, then forwards the form to the campus or college Academic Integrity Committee Chair or Coordinator (at University Park) or to the appropriate designee at other campuses or colleges.

3. If a prior recorded violation is discovered after the student has admitted responsibility and accepted the academic sanction(s), a new academic sanction will be considered by the campus or college Academic Integrity Committee while affording the student his or her institutional rights (including the right to contest the violation and/or new academic sanctions). Information concerning prior academic misconduct may not be used as a basis for judging a student's guilt, but it may be used as a basis for imposing additional academic sanctions or deciding whether disciplinary action is also warranted.

4. When a prior record of academic misconduct is discovered, the campus or college Academic Integrity Committee, in consultation with Judicial Affairs, may consider also recommending University-level disciplinary sanction(s). If University-level sanction(s) do apply, the Academic Integrity Form, along with other relevant documents, will be sent to Judicial Affairs for review and case management.

5. If the faculty member recommends University-level disciplinary sanctions, and the campus or college Academic Integrity Committee is in agreement, then he/she will inform the student that the case will be referred to Judicial Affairs. If the case is referred to Judicial Affairs, jurisdiction for assigning all sanctions, academic and disciplinary, is the responsibility of that office, after consideration of the recommended academic sanction of the faculty member and of the campus or college Academic Integrity Committee.

6. Upon final disposition of the case, Judicial Affairs will communicate the outcome to the campus or college Academic Integrity Chair and/or appropriate Associate Dean or designee at the campus or college.

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation:

1. The faculty member asks the student to sign the campus or college's Academic Integrity Form indicating that the charge or sanction(s) is being contested and then forwards the form to the Academic Integrity Committee Chair or Coordinator (at University Park) or to the appropriate designee at other campuses or colleges.

2. It is the responsibility of the campus or college to determine through consultation with Judicial Affairs if the student has prior academic integrity violation(s).

3. When disciplinary sanctions have not been recommended, and the student does not have a record of previous academic integrity violations, the campus or college Academic Integrity Committee will conduct a review in accordance with their respective procedures.

During the review, if the campus or college Academic Integrity Committee finds that the student violated standards of academic integrity the Committee may elect to: uphold the original charge(s) and sanction(s); uphold charges, but modify sanction(s); apply no sanction(s).

4. When the instructor and campus or college Academic Integrity Committee are in agreement that a disciplinary sanction(s) may be warranted, or the campus or college Academic Integrity Committee finds that a prior recorded violation of academic misconduct is present, then the case is forwarded to the Office of Judicial Affairs.

When this occurs, the Academic Integrity Committee will not manage the case, but will simply conduct a preliminary review before referring the case to the Office of Judicial Affairs. All formal fact-finding and hearing procedures will be conducted by Judicial Affairs in accordance with normal University operating procedures.

At the conclusion of the case, in which the student is found responsible for violating the Academic Integrity Policy, the Office of Judicial Affairs may assign University-level disciplinary sanctions and contact the Academic Integrity Committee at the campus or college for the assignment of any recommended academic sanctions.

D. Disciplinary Sanctions:

2. When a college finds that a Schreyer Honors College student has committed an academic misconduct, the Schreyer Honors College will be notified.

G. Record Keeping:

2. Judicial Affairs alone is responsible for the central record keeping and disclosing of student discipline records at the University, including academic dishonesty cases. Judicial Affairs will disclose student disciplinary records of academic dishonesty to third parties when those records include University-level disciplinary sanctions assigned by the Office of Judicial Affairs. Judicial Affairs will disclose student discipline record information to third parties in accordance with federal law (FERPA) and the University policy on managing Student Discipline Records (http://www.sa.psu.edu/ja/pdf/stu_dis_records.pdf).

Approved: ACUE (1-5-78)
Revised: ACUI (5-19-83)
Revised: ACUI (3-29-84)
Revised: ACUE (7-26-96)
Revised: ACUE (11-2-00)
Revised: ACUE (7-5-01)
Revised: ACUE (1-8-04)
Revised: ACUE (9-1-05)
Revised: ACUE (11-3-05)

C-2: REGISTRATION

Senate Policy: 34-23, Registration
Senate Policy: 34-27, Advance Registration
Senate Policy: 34-87, Course Add
Senate Policy: 34-89, Course Drop

Principles Related to the Registration Process

Registration is a two-step process. Students first register for specific courses and then complete registration by paying tuition and fees.
Prior to any registration activity, students meet with their designated academic adviser or appropriate advising center personnel, to plan a course of study. Both the adviser and advisee share responsibility for making the advising relationship succeed.
Students should complete the registration process and finalize course schedules prior to the first day of the semester.
The registration system enables students to register for courses at more than one campus in the same semester. Some restrictions apply.

1. Registration System

Students may register for courses using the following options:

· Using the eLion system

· In-person registration at the campus Registrar's office, academic department offices, advising center, or continuing education office.

2. Incomplete and Complete Registrations

Students begin the registration process by meeting with their academic adviser and scheduling courses. Registration is completed when the student has paid the appropriate tuition and fees.

Failure to complete the registration process by payment of tuition and fees may result in any or all of the following actions:

· The University will not provide grades for courses attended.

· Once classes begin, students cannot add courses for the current semester if their tuition and fees have not been paid.

· Students are ineligible to register for future semesters.

· The student's Penn State Access Account is suspended.

· Students receiving student loans may enter repayment status with their lenders.

· Students receiving student aid may have some of their aid sources cancelled.

· Students residing in University housing will need to vacate housing.

· Students receiving Federal Work-Study awards cannot be hired.

· International students may be out of compliance with SEVIS.

3. Registration Holds

· Academic issues--placed and removed by college deans' offices;

· Financial issues--placed and removed by offices such as Parking, Library, Bursar;

· Disciplinary issues--placed and removed by Student Affairs;

· Health issues--placed and removed by the Health Center;

· Administrative issues--placed and removed by the University Registrar.

4. Credit Limitations

5. Registration Calendar

The registration calendar is prioritized according to the following scheme:

a. Students with priority needs (authorized categories include honor students, students with disabilities, and student athletes);

b. Graduate degree students;

c. Undergraduate degree students (descending order of total credits completed plus currently enrolled credits);

d. Provisional and nondegree students (register on a space-available basis).

The process for determining priority needs categories of students is as follows:

1) Requests for priority registration shall be endorsed by a university dean or delegate.
2) Requests for priority registration shall be in writing and submitted to the University Registrar.
3) The request shall specify:

a. the group of students for whom priority registration is requested,
b. the rationale for priority registration status and how the request meets the criteria guidelines (see below),
c. the number of students in the group,
d. the requested time frame for implementation.

4) The University Registrar will bring new requests to the Admissions, Records, Scheduling and Student Aid (ARSSA) Committee of the Faculty Senate for review.
5) The requestor, or designee, will come to present their request to ARSSA at a regularly scheduled committee meeting.
6) ARSSA will deliberate in closed session, make a determination, and notify the requestor of the decision.
7) Guiding principles used in considering requests:

a. Compelling Scheduling Need - some factor of the group restricts the times that the group may take classes.
b. Overall benefits outweigh detriment to the university community at large.

8) The ARSSA Committee shall report annually to the Faculty Senate on the status of Priority Registration.

6. Late Registration

7. Registration Adjustments--Before the First Day of the Semester

After the initial registration, students may adjust their course registration as appropriate and necessary using any of the methods available for registration.

8. Registration Adjustments--First Ten Days of the Semester

A proportionate length of time is provided for summer session courses.

9. Registration Adjustments--After the Tenth Day of the Semester

Students who have not completed the registration process by payment of tuition and fees are not permitted to Late Add nor Late Drop courses.

The time periods for Late Add and Late Drop are pro rated for courses offered for other than a fifteen-week semester calendar.

Requests for retroactive registration must be initiated by the end of the 9th month following the end of the semester for which retroactive registration is being requested.

If the retroactive registration request is approved:

• Semester tuition and fees will be charged at the current rates effective with the date on which the retroactive registration request was initiated.
• Full payment of tuition and fees is required before the retroactive registration is recorded. Full payment must be made within one month of approval.
• All previously scheduled courses will be recorded. Courses may not be added or dropped from the student's schedule.
• The Registrar's office will contact the course instructor(s) to seek final grades. In the event that a grade for a course cannot be obtained from the instructor, the instructor's department head will provide the grade.

11. Administrative Course Cancellation

The Administrative Course Cancellation procedure is available to correct errors. It is not to be used as an alternative to normal registration procedures.

12. Multiple Campus Registration

Each student is assigned a home campus at which the student must be registered.

Students who are part of a multi-campus college are expected to first register at their home campus; they may then register at any campus within the college without special permission or restriction.

13. Section Changes

Section changes may be processed through the last day of classes. When processing a section change, there is no impact on late drop credits nor are late drop/add fees applicable.

Revised: ACUE (3-4-99)

Revised: Editorial (9-29-00)

Revised: ACUE (4-7-05)

Revised: ACUE (6-7-07)

Revised: Editorial (11-1-07)

Revised: ACUE (6-5-08)

P: CURRICULAR PRINCIPLES AND PROCEDURES

Preface

Penn State University's baccalaureate and associate degree programs are offered by its colleges. Academic program authority may be lodged in a single college or shared among several. A single program may be offered jointly by several colleges. Program delivery may be accomplished through traditional single-college residence-based instruction, joint college and campus instruction, and World Campus. New technologies, learning assessment, the full involvement of university-wide disciplinary communities, and increasingly sophisticated approaches to learning itself encourage an openness to experiment with delivery protocols and recognition that program outcomes are the primary basis of formative and summative academic assessment. In all cases, the University's academic degree programs must receive administrative authorization granted by the Provost through the Office of Undergraduate Education and by the University Faculty Senate. The principles, guidelines and procedures that follow provide the authorization protocols to offer, deliver, and terminate academic programs.

I. Curricular Principles and Guidelines

Curricular programs should reflect disciplinary integrity across all campuses of the University.

Curricular integrity requires planning and implementation that reflects quality among units with common curricular interests, regardless of location or delivery mode.

Decisions regarding undergraduate programs, majors, options, and minors require both academic and administrative review and approval.

The Vice President and Dean for Undergraduate Education serves as the Provost's designee and may review curricular proposals on the Provost's behalf. In this capacity, the Office of Undergraduate Education is available for curricular consultation involving programs and may facilitate arbitration among colleges and other units.

Academic review and approval is conducted by the faculty through the University Faculty Senate. Academic review ensures adherence to the University's standards of academic quality and curricular integrity.

Administrative review and approval is conducted by the Office of the Provost. Administrative review ensures consideration and fulfillment of the broader University mission, enrollment management, local needs, and resource availability and use, as well as overall academic quality and curricular integrity.

New programs must be justified by considerations of quality, cost, enrollment, impact upon availability of senior faculty to engage in lower division instruction, implications for other programs and courses; program duplication: university, college, and campus mission; market need and demand; and resource feasibility.

Unique new majors, minors, and options should be proposed only when the variation from existing curricula is substantial, and when the program fulfills a demonstrable demand by students that is likely to continue.

Proposals for academic programs, program amendments, and program terminations are developed in consultation with disciplinary communities and administrative units and reflect strategic as well as academic deliberation.

The initial intention to develop a program proposal must be shared across the University utilizing an ACUE Prospectus, a process which must be completed prior to submission of a P-1, P-3, or P-6 proposal.

All proposals to add or drop programs must reference common criteria (see below, V: Common Program Justification Criteria).

The Provost informs the Board of Trustees when proposals to add or drop programs are authorized. Administratively authorized new programs, program drops, and changes in the names of programs are implemented only after the Board of Trustees has been informed of the curricular action.

The authorization to implement new and amended programs is issued by the Office of Undergraduate Education to the dean of the proposing college and disseminated to the university community, including Undergraduate Admissions, University Registrar, the Provost, University Faculty Senate, and others.

II. ACUE Curricular Program Prospectus for New Academic Programs, Delivery of Academic Programs at Additional Campuses, and Phase-Out of Academic Programs

The Vice President and Dean for Undergraduate Education facilitates ACUE's consideration of new academic majors, options, minors, substantial program amendment likely to carry implications for other colleges or delivery units, program name changes, and the delivery of existing academic programs at additional campuses during the pre-proposal germination period. Accordingly, a curricular program prospectus must precede development and submission of formal P-1 (New Undergraduate Major, Option or Minor), P-3 (Moving/Discontinuing Degree Programs), and P-6 (Academic Program Phase-Out) proposals. The curricular program prospectus process is based upon the 2005 recommendations from the Joint Committee on Curricular Integrity appointed by the Provost and University Faculty Senate. The prospectus must identify strategic considerations and issues of academic quality associated with new program offerings. Prospectuses initiate effective preliminary consultation within disciplines and across the breadth of the University utilizing the ACUE membership.

World Campus must be considered as an additional campus for purposes of P-1, P-3 and P-6 program proposals and the prospectuses that precede them. Accordingly, a college offering an existing program that wishes to move the program to World Campus, or to deliver the program through World Campus as well as through residence instruction, must treat World Campus as an additional location. As World Campus is a delivery unit, rather than an independent academic unit, all programs delivered through the World Campus must be authorized for delivery through an academic college. P-1, P-3, and P-6 proposals and prospectuses for World Campus program delivery must be submitted jointly by the authorized college and World Campus.

The curricular program prospectus requires three steps:

Step One: The college associate dean in which the proposed academic program will be housed must submit a brief curricular program prospectus utilizing the on-line submission form. The information collected should enable ACUE membership to engage in a collegial conversation centered on the need for the program, resource availability, and impact on other academic units across the University. Unlike a fully developed P-1, P-3, or P-6, the prospectus is intended to generate early consultation at ACUE and to identify or flesh out issues that must be addressed in the full P-1, P-3, or P-6 proposal.

Prospectuses submitted by a college's associate dean a minimum of one week before the next ACUE meeting will be vetted at that meeting. Arrangements may be made under extraordinary circumstances for proposals submitted during the summer.

Step Two: Curricular program prospectuses will be distributed electronically by the Office of Undergraduate Education to ACUE membership, including the Office of the University Faculty Senate, prior to each ACUE meeting. ACUE members should use this opportunity for formative consultation with appropriate colleagues in their college, across the University, and with the originating college.

Step Three: Following discussion of the curricular program prospectus at ACUE, an ACUE committee consisting of the ACUE chair, the University College associate dean who serves on ACUE, the chair of the Faculty Senate Committee on Curricular Affairs and an Office of Undergraduate Education associate dean will review the prospectus. The ACUE committee may also invite others as appropriate to add expertise. The ACUE committee will provide a brief recommendation to the submitting college, taking into consideration the ACUE discussion, curricular integrity, and strategic university considerations such as physical, fiscal, and faculty resources.

Upon receipt of the ACUE recommendations, a full P-1, P-3, or P-6 proposal, including evidence of consultation and attention to ACUE recommendations, may be submitted to the University Faculty Senate (P-1, P-6) or to the Office of Undergraduate Education (P-3) as appropriate. P-1, P-3, and P-6 proposals must include a copy of the ACUE recommendations.

III. P-1, P-3, P-6 Authority and Expectations

The Provost, as chief academic officer, maintains authority for the Academic Administrative Policies and Procedures that govern the undergraduate curriculum and may, in consultation with faculty, deans, and other appropriate offices, make exceptions to them.

Colleges and departments are required to engage in formal consultation when proposing new (P-1) undergraduate majors, options, and minors; or when moving or discontinuing degree programs among colleges or college locations, including World Campus (P-3); and academic program phase-out (P-6).

P-1, P-3, and P-6 proposals from the non-University Park campuses must be submitted by the appropriate Chancellor to the Vice President for Commonwealth Campuses (VPCC) for consultation and endorsement prior to their entry into the University Faculty Senate and Office of the Provost approval paths described elsewhere in P: Curricular Principles and Procedures. In each case, the VPCC and the Office of Undergraduate Education will consider relevant academic and strategic factors, including those listed below in V: Common Program Justification Criteria.

It is important to distinguish between program phase-out (P-6), which refers to procedures by which degree programs are dropped, and department phase-out, the procedures by which academic departments are discontinued. When proposing the phase-out of a department, reference should be made to the "Faculty Senate Guidelines for Review of the Establishment, Reorganization, or Discontinuation of Academic Organizational Units" (http://www.psu.edu/ufs/guide/reviewacadunits.html).

It is necessary to complete separate proposals, and to receive separate approvals, to phase out a program and a department in which it resides. A department may be phased out without discontinuing programs, which may be moved to alternative departments or colleges. The P procedures do not pertain to departmental phase-out.

IV. Consultation

Consultation provides the foundation of disciplinary continuity and scholarship and a basis for principled collegial faculty governance. Evaluative analyses and assessments are accepted as contributions toward a common goal of academic coherence and achievement and do not in and of themselves restrict the development, alteration, or phasing out of programs.

Consultation should be conducted via electronic media such as those employing summary e-mail statements with detailed attachments or web links. It must be possible to forward attachments and/or links to appropriate colleagues without passwords or similar limitations.

ACUE deans are the primary academic conduit among Penn State schools and colleges for purposes of consultation. A current ACUE roster is maintained by the Office of Undergraduate Education and is available for purposes of consultation as a LISTSERVE.

Consultation must include those likely to have a common interest in a proposed curricular action and include any faculty group or program that would reasonably and predictably offer courses or programs that seek academic outcomes similar to the proposed program. This includes all ACUE deans, academic units within the college in which the proposal is made, other colleges in which the proposed program/major, minor, or option is offered or will be offered or will in any way be directly affected.

Consultative comments, and responses to them, must be included in proposals sent to the University Faculty Senate Committee on Curricular Affairs, which will forward the correspondence with the proposal when it is delivered to the Vice President and Dean for Undergraduate Education for further review.

Consultation is conducted with an expectation of timeliness that includes a minimum of ten business days in which consultative responses may be returned electronically. Reasonable extensions should be provided at the request of an ACUE dean.

The proposing unit should respond electronically and in a timely manner to those who have submitted concerns, objections, or exceptions to proposals.

V. Common Program Justification Criteria

P-1 and P-3 proposals must include current, localized data and information relevant to several academic and strategic elements. These include, but may not be limited to:

1. Relationship of proposal to university and college mission.

2. Learning quality indicators such as:

A. On-going availability of a minimum of three or more standing faculty;

B. Program leadership by senior-level faculty;

C. Availability of a standing faculty cohort academically and disciplinarily aligned with the proposed program;

D. Ability to move student program cohorts through in a timely manner;

E. Impact on the University's preference to utilize, whenever possible, standing or tenure track senior level faculty in lower division undergraduate courses;

F. Availability of faculty to deliver currently authorized, as well as new programs;

G. Availability of a sufficient number of program electives within the discipline and in supporting area of study;

H. University-wide curricular integrity that includes disciplinary community engagement and the avoidance of curricular drift;

I. Ability to minimize the need for core course substitutions and explicit rationale for, and justification of, necessary core substitutions.

4. Impact on Penn State college and campus enrollments and flow of students among campuses;

5. Market need and demand documented by current, valid, and reliable evidence;

6. Physical and fiscal resource availability;

7. Strategic and academic approval and support demonstrated by the sign-off of the appropriate chancellor and/or dean;

8. Disciplinary community and administrative consultation.

Approved: ACUE (9-5-02)
Revised: ACUE (9-2-04, 10-7-04)
Revised: Editorial (10-26-05)
Revised: ACUE (11-3-05)
Revised: ACUE (3-2-06)
Revised: ACUE (7-6-06)
Revised: ACUE (3-1-07)
Revised: ACUE (2-7-08)

C-2: REGISTRATION

Senate Policy: 34-23, Registration
Senate Policy: 34-27, Advance Registration
Senate Policy: 34-87, Course Add
Senate Policy: 34-89, Course Drop

Principles Related to the Registration Process

Registration is a two-step process. Students first register for specific courses and then complete registration by paying tuition and fees.
Prior to any registration activity, students meet with their designated academic adviser or appropriate advising center personnel, to plan a course of study. Both the adviser and advisee share responsibility for making the advising relationship succeed.
Students should complete the registration process and finalize course schedules prior to the first day of the semester.
The registration system enables students to register for courses at more than one campus in the same semester. Some restrictions apply.

1. Registration System

Students may register for courses using the following options:

· Using the eLion system

· In-person registration at the campus Registrar's office, academic department offices, advising center, or continuing education office.

2. Incomplete and Complete Registrations

Students begin the registration process by meeting with their academic adviser and scheduling courses. Registration is completed when the student has paid the appropriate tuition and fees.

Failure to complete the registration process by payment of tuition and fees may result in any or all of the following actions:

· The University will not provide grades for courses attended.

· Once classes begin, students cannot add courses for the current semester if their tuition and fees have not been paid.

· Students are ineligible to register for future semesters.

· Students receiving student loans may enter repayment status with their lenders.

· Students receiving student aid may have some of their aid sources cancelled.

· Students receiving Federal Work-Study awards cannot be hired.

· International students may be out of compliance with SEVIS.

3. Registration Holds

· Academic issues--placed and removed by college deans' offices;

· Financial issues--placed and removed by offices such as Parking, Library, Bursar;

· Disciplinary issues--placed and removed by Student Affairs;

· Health issues--placed and removed by the Health Center;

· Administrative issues--placed and removed by the University Registrar.

4. Credit Limitations

5. Registration Calendar

The registration calendar is prioritized according to the following scheme:

a. Students with priority needs (authorized categories include honor students, students with disabilities, and student athletes);

b. Graduate degree students;

c. Undergraduate degree students (descending order of total credits completed plus currently enrolled credits);

d. Provisional and nondegree students (register on a space-available basis).

The process for determining priority needs categories of students is as follows:

a. Compelling Scheduling Need - some factor of the group restricts the times that the group may take classes.
b. Overall benefits outweigh detriment to the university community at large.

8) The ARSSA Committee shall report annually to the Faculty Senate on the status of Priority Registration.

6. Late Registration

7. Registration Adjustments--Before the First Day of the Semester

After the initial registration, students may adjust their course registration as appropriate and necessary using any of the methods available for registration.

8. Registration Adjustments--First Ten Days of the Semester

A proportionate length of time is provided for summer session courses.

9. Registration Adjustments--After the Tenth Day of the Semester

Students who have not completed the registration process by payment of tuition and fees are not permitted to Late Add nor Late Drop courses.

The time periods for Late Add and Late Drop are pro rated for courses offered for other than a fifteen-week semester calendar.

10. Limitation of Retroactive Registration

After the last class day of the semester, registration for that semester is closed. After this date, requests to complete a previously initiated registration are subject to administrative review and may be denied. Retroactive registration is only available for courses for which the student was scheduled during the semester. In other words, this process cannot be used to add courses to the student's schedule after the semester ends.

Requests for retroactive registration must be initiated by the end of the 9th month following the end of the semester for which retroactive registration is being requested.

If the retroactive registration request is approved:

• Semester tuition and fees will be charged at the current rates effective with the date on which the retroactive registration request was initiated.

• Full payment of tuition and fees is required before the retroactive registration is recorded. Full payment must be made within one month of approval.

• All previously scheduled courses will be recorded. Courses may not be added or dropped from the student's schedule.

11. Administrative Course Cancellation

The Administrative Course Cancellation procedure is available to correct errors. It is not to be used as an alternative to normal registration procedures.

12. Multiple Campus Registration

Each student is assigned a home campus at which the student must be registered.

Students who are part of a multi-campus college are expected to first register at their home campus; they may then register at any campus within the college without special permission or restriction.

13. Section Changes

Section changes may be processed through the last day of classes. When processing a section change, there is no impact on late drop credits nor are late drop/add fees applicable.

Revised: ACUE (3-4-99)

Revised: Editorial (9-29-00)

Revised: ACUE (4-7-05)

Revised: ACUE (6-7-07)

Revised: Editorial (11-1-07)

Revised: ACUE (6-5-08)

Revised: Editorial (1-28-09)

E-1: PROFICIENCY (PLACEMENT) EXAMINATION

Senate Policy: 42-50.2, Credit by Undergraduate Proficiency Examination

Procedure:

Notification of credits granted after successful completion of proficiency (placement) examinations is made to the Registrar's office by departments and by the Division of Undergraduate Studies. Blank Undergraduate Proficiency Examination Grade Cards are obtained from the Registrar's office. These cards are completed with the student and course information, the symbol "S" circled, authenticated by the department head, and returned to the Registrar's office . (Ref: Senate Policy 42-50)

Approved: ACUI (5-13-76)

Effective: Summer Term 1976 except English and Chemistry to be effective Winter Term 1977

Revised: ACUE (7-26-96)

P-11: AUTHORIZATION TO OFFER COURSES

Based on a review of the Senate Guide to Curricular Procedures, including Section One (C) Courses; (D) Senate Policies and Procedures Concerning Courses; Provost John Brighton's memo of October 11, 1996; and Vice Provost and Dean of Undergraduate Education John Cahir's memo of March 24, 1997, the following principles and procedures are identified to clarify policies relevant to the authorization to offer courses within the context of the restructured University:

• New courses are developed with consultation among peers and represent a mix of individual and collaborative creativity and scholarship, disciplinary adherence, and principled application of teaching practices appropriate to the bodies of knowledge the faculty embrace.

• Authority to offer courses rests within the degree-granting colleges. The School of Information Sciences and Technology, like the colleges, maintains independent curricular authority, including the authority to offer courses.

• Deans and/or their designees exercise this authority, taking into account the expertise of their faculty, local resources, and the relevance of the course to programs offered by the college.

• General Education courses are University-wide courses. They may be offered at any University location.

For Pre-Existing Courses

A. Lower Division Courses:

• Courses offered at multiple locations carry common numbers wherever they are taught and should be available at all college locations as required for students to make normal degree progress.

• Offering colleges are responsible for assigning instructors and ensuring content and quality and are expected to engage in meaningful consultation with the college in which the course originated to enable updating and reasonable consistency. Consultation of this nature, which does not involved major substantive revisions, may be informal and collegial.

• Major revisions to a course may be proposed through the Faculty Senate curricular process by, or with the agreement of, the originating academic unit and must include meaningful consultation.

B. 300-Level Courses and Above:

• When a college wishes to use pre-existing courses, originating in another college, as part of a new degree program, it first will consult with the originating department on issues of quality, content and consistency; and then will follow Faculty Senate guidelines and procedures.

New Courses

• New courses may be proposed by any degree-granting college, which then becomes the originating academic unit. Once a course is approved, any formal, substantive changes must be proposed through the Faculty Senate curricular process by, or with the agreement of, the originating academic unit.

Approved: ACUE (11-2-00)

C-3: UNDER-ENROLLED SECTIONS

1. Under-enrolled sections are defined as:

--0 through 399-level course with an enrollment of fewer than fifteen students;
--400-level course with an enrollment of fewer than eight students;
--500-level course with an enrollment of fewer than five students.

Under-enrolled criteria do not apply to the following courses:

--600-level courses;
--foreign studies courses;
--courses numbered 0--499 with an 'H', 'I','J', 'M', or "T" alpha suffix ;
--courses numbered X94, X95, X96, 199, 300, 399, or 499.

2. Under-enrolled sections should not be offered except under exceptional circumstances. Exceptional circumstances that permit the offering of an under-enrolled section include:

--the section is essential for normal degree progress for specifically identified students.
--learning space in essential classrooms or laboratories for a section is limited.

3. To assist academic units in identifying under-enrolled sections, the campus Registrar will provide appropriate informational reports.

4. Sections that are to be dropped because of under-enrollment should be dropped in a timely manner such that registered students have sufficient time to register for other appropriate courses. Academic units should carefully analyze the section offerings each semester and annually review the causes for under-enrolled section offerings. Patterns should be monitored and appropriate steps taken to minimize the number of under-enrolled sections.

Revised: ACUE (3-4-99)

F-2: FINAL EXAMINATIONS

Senate Policy: 44-10, General Examination Policy

Procedure:

For those courses in which the traditional final examination is required in accordance with Senate Policy 44-20 the times and places for such examinations are determined by the Registrar's office on the basis of requests submitted by department heads approximately the first week of a given semester. Final examination periods are 110 minutes in length. Detailed information pertaining to the schedule of final examinations for a given semester is published in the Schedule of Courses and the final schedule is available on the Registrar's office Home Page (via the Penn State Home Page).

Faculty members are requested to announce in class the time and place of the regularly scheduled final examination. (Ref: Senate Policies 44-10 and 44-20)

Senate Policy: 44-10, General Examination Policy

Approved: ACUI (9-15-77)

Revised: ACUI (5-19-83)

Revised: ACUE (7-26-96)

P-3: MOVING/DISCONTINUING DEGREE PROGRAMS AMONG COLLEGES AND CAMPUSES

P-3 Proposals

One or more colleges may be authorized to offer degree programs. This authorization has sometimes been referred to as academic program sponsorship or program sponsorship transfer. The Provost is responsible for administratively authorizing the moving, sharing, and discontinuance of academic sponsorship of existing degree programs for all colleges and campuses. The University Faculty Senate does not take part in this authorization.

Two types of sharing and transferring of sponsorship may occur:

(1) Joint sponsorship in which, in addition to the original sponsoring college, one or more additional colleges also are awarded authority to offer the existing program. Graduates in these programs belong to and are certified for graduation by the college in which they are enrolled.

(2) Handoff sponsorship in which the authority to offer an academic program is transferred from one college to another. Here, an original sponsoring college withdraws its academic authority for a program and another college or group of colleges is awarded authority in its place.

In every case in which a program is transferred or shared, every effort must be made to insure curricular integrity by minimizing the number of core course substitutions at the newly offering campus or college. Disciplinary communities are nonetheless encouraged to consider the development of program options beyond the core that reflect local expertise, student demand, and market need.

There is a third type of shared program referred to as an "extended degree." Based upon extraordinary circumstances, such as specialized licensing and/or accreditation requirements, a single college may offer its programs by extending their availability to additional campuses. In this arrangement, only the "extending" college has the authority to award the program degree, although the degree may be delivered at multiple campuses. A college must secure written approval from the Provost before submitting a P-3 proposal to the Office of Undergraduate Education. Extended degree status shall be reviewed every five years by the Office of Undergraduate Education to determine whether it has become appropriate to grant shared authority to offer the program.

Deans retain the authority to move a degree program within a college. When such actions are taken, the College must notify the Office of Undergraduate Education, which will then inform other offices as appropriate.

Following the completion of the prospectus process, a P-3 proposal may be submitted to the Office of Undergraduate Education. It must address all relevant strategic and academic issues, including those outlined in Academic Administrative Policy P, Section V: Common Program Justification Criteria.

P-3 Timeline

• Preliminary college and disciplinary consultation and consultation between appropriate campus chancellor(s) and Vice President for Commonwealth Campuses

• Submission of prospectus to ACUE by College Associate Dean

• ACUE Prospectus deliberation and written response to submitting college

• College development of formal proposal, including appropriate consultation, data collection, and research

• Submission of P-3 proposal by College Dean to Office of Undergraduate Education

• Office of Undergraduate Education review

• Provost review of Office of Undergraduate Education action

• Office of Undergraduate Education memo to implement distributed to appropriate offices

• Implementation the following semester or later

Approved: ACUI (10-25-79)
Approved: Provost Eddy (12-5-79)
Approved: Provost Brighton (8-25-97)
Approved: Provost Erickson (9-20-00)
Revised: Editorial (4-18-06)
Revised: ACUE (3-1-07)
Revised: ACUE (2-7-08)

F-2: FINAL EXAMINATIONS

Senate Policy: 44-20, Final Examination Policy

Procedure:

For those courses in which the traditional final examination is required in accordance with Senate Policy 44-20 the times and places for such examinations are determined by the Registrar's office on the basis of requests submitted by department heads approximately the first week of a given semester. Final examination periods are a maximum of 110 minutes in length. Detailed information pertaining to the schedule of final examinations for a given semester is published in the Schedule of Courses and the final schedule is available on the Registrar's office Home Page (via the Penn State Home Page).

Faculty members are requested to announce in class the time and place of the regularly scheduled final examination. (Ref: Senate Policies 44-10 and 44-20)

Senate Policy: 44-20, Final Examination Policy

Approved: ACUI (9-15-77)

Revised: ACUI (5-19-83)

Revised: ACUE (7-26-96)

Revised: ACUE (12-4-08)

R-1: TEXTBOOKS LISTS -- UNIVERSITY PARK

Procedure:

1. Departments are to list all courses offered in a given semester when submitting textbook lists, whether or not a textbook is required. (A sample format, FORM R-1, is available in the appendix.)

2. Complete and accurate information is required when submitting the lists. To facilitate locating and ordering books, please include the following information: author, title, ISBN, publishing company and editor.

3. If different textbooks are required by instructors teaching different sections of the same course, the textbooks for these sections must be included in the textbook list by section.

4. If additional books (especially paperbacks) are used as supplemental reading, they should be included as recommended text on the lists.

5. Departmental textbook lists, completed according to the prescribed format, are to be forwarded to the Penn State Bookstore.

6. The department office will furnish completed lists to the Penn State Bookstore (four copies) no later than April 15 for textbooks to be used in the Fall Semester, October 15 for textbooks to be used in the Spring Semester, and April 1 for Summer Session.

7. Changes in textbook lists must be reported using the prescribed format for amended textbook lists.

Approved: ACUI (9-15-77)

Revised: ACUI (9-8-83)

Revised: ACUE (3-4-93)

R-2: TEXTBOOK LISTS -- COMMONWEALTH CAMPUSES/PENN STATE ERIE, THE BEHREND COLLEGE/PENN STATE HARRISBURG

Procedure:

1. Individual faculty members at each campus will be responsible for consulting with their departments concerning any special departmental requirements for textbooks for specific courses. (A sample format, FORM R-1, is available in the appendix.)

2. Individual faculty members will be responsible for handling to the manager of their campus bookstore a list of the textbooks (with estimated numbers required) for the courses they will teach in the forthcoming semester.

3. Such textbook lists must be in the hands of the campus bookstore managers no later than April 15 for textbooks to be used in the Fall Semester, October 15 for textbooks to be used in the Spring Semester, and April 1 for textbooks to be used in the Summer Session.

4. Campus bookstore managers will consolidate lists and order textbooks from publishers.

Approved: ACUI (6-12-75)

Revised: ACUI (9-8-83)

Revised: ACUE (3-4-93)

L-6: MINORS - ENTRANCE AND CERTIFICATION

Procedure:

1. Students may apply for entrance to a minor by completing and submitting an Application for Entrance to a Minor to the person in charge of the minor.

Students approved for entrance to a minor who terminate degree enrollment and subsequently return to degree status through the re-enrollment process must reapply for entrance to a minor, if desired.

2. Application for minors will be accepted anytime after the student has achieved at least fifth semester classification. In those instances where a minor has an entry fee associated with it, however, in order to give the Bursar's Office time to assess and collect the fee in accordance with the semester billing cycle, the student must apply and be accepted before the end of the regular add/drop period of the student's final semester. In all other instances, the student must apply and be accepted no later than the end of the late drop period for full-semester courses of the student's final semester. A copy of the approved application form will be provided to the student, and a copy will be retained by the person in charge of the minor. The person in charge of the minor* will enter the student's minor into ISIS screen path ARUSAN.

3. The person in charge of the minor* will be responsible for monitoring the academic progress (i.e., minimum g.p.a.) required for retention and graduation.

5. By 5:00 p.m. on the day before the student graduates, the person in charge of the minor* is responsible for certifying the student's successful completion of the requirements for the minor by adding an approval indicator on ISIS screen path ARUGB.

6. The Office of the University Registrar will prepare a minor certificate for each student approved, by the appropriate academic unit, to graduate in the minor program. The certificate will include the signatures of the President of the Board of Trustees, the President of the University, and the Executive Vice President and Provost of the University. The minor certificate will be presented to the graduate along with the diploma.

7. The Registrar will be responsible for recording on the student's academic record the successful completion of the minor program at the time the baccalaureate degree is conferred.

*or their designee

Approved: ACUI (4-7-83)

Revised: ACAS (6-10-88)

Revised: ACAS (9-8-89)

Revised: ACUE (11-2-95)

Revised: ACUE (9-26-96)

Revised: ACUE (1-21-99)

Revised: ACUE (3-2-00)

Revised: ACUE and editorial (1-8-04)

Revised: Editorial (4-9-07)

N-1: UNIVERSITY POLICY ON CONFIDENTIALITY OF STUDENT RECORDS

Preamble:

The Pennsylvania State University collects and retains data and information about students for designated periods of time for the expressed purpose of facilitating the student's educational development. The University recognizes the privacy rights of individuals in exerting control over what information about themselves may be disclosed and, at the same time, attempts to balance that right with the institution's need for information relevant to the fulfillment of its educational missions. The University further recognizes its obligation to inform the student of his/her rights under the Family Educational Rights and Privacy Act of 1974 (FERPA); to inform the student of the existence and location of records as well as to define the purposes for which such information is obtained; to provide security for such material; to permit student access to, disclosure of, and challenge to this information as herein described; and to discontinue such information when compelling reasons for its retention no longer exist.

Student Record Policy:

The University will disclose information from a student's educational record only with the prior written consent of the student, except that educational records may be disclosed without consent to University officials having a legitimate educational interest in the records and to third parties specifically authorized by FERPA, as referenced under Policies on Disclosure of Student Records.

"University officials" are University employees with general or specific responsibility for promoting the educational objectives of the University or third parties under contract with the University to provide professional, business and similar administrative services related to the University's educational mission. Individuals whose responsibilities place them within this category include teachers; faculty advisers; admissions counselors; academic advisers; counselors; employment placement personnel; deans, department chairpersons, directors, and other administrative officials responsible for some part of the academic enterprise or one of the supporting activities; administrative and faculty sponsors of officially recognized clubs, organizations, etc.; members, including students and alumni, of official college (university) committees, non-exempt staff personnel employed to assist University officials in discharging professional responsibilities; and persons or entities under contract to the University to provide a specific task or service related to the University's educational mission. Access by these officials is restricted where practical, and only to that portion of the student record necessary for the discharge of assigned duties.

"Legitimate educational interests" are defined as interests that are essential to the general process of higher education prescribed by the body of policy adopted by the governing board. Legitimate educational interests would include teaching, research, public service, and such directly supportive activities as academic advising, general counseling, therapeutic counseling, discipline, vocational counseling and job placement, financial assistance and advisement, medical services, and academic assistance activities. In addition, the University officially recognizes appropriate co-curricular activities that are generally supportive of overall goals of the institution and contribute generally to well-being of the entire student body and specifically to many individuals who participate in these activities. These activities include varsity and intramural sports, social fraternities, specific interest clubs, and student government.

Records originating at another institution will be subject to these policies.

Student Educational Records:

Student educational records are defined as records, files, documents, and other materials that contain information directly related to a student and are maintained by The Pennsylvania State University or by a person acting for the University pursuant to University, college, campus, or departmental policy.

Student educational records do not include records of instructional, supervisory, and administrative personnel and ancillary educational personnel that are in the sole possession of the maker and that are not accessible or revealed to any other person except a substitute.

Other exclusions include:

a. Notes of a professor/staff member concerning a student and intended for the professor's/staff member's own use are not subject to inspection, disclosure, and challenge.

b. Records of the Police Services Records Division, except in instances where they are transmitted within the University for administrative purposes.

c. Records relating to an individual who is employed by an educational agency or institution not as a result of his/her status as a student that:

1. Are made and maintained in the normal course of business;

2. Relate exclusively to the individual in that individual's capacity as an employee; and

3. Are not available for use for any other purpose.

However, employment records relating to University students who are employed as a result of their status as students are considered educational records.

d. Records on students that are made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting or assisting in that capacity are not subject to the provisions of access, disclosure, and challenge. Such records, however, must be made, maintained, or used only in connection with the provision of treatment to the student and are not available to anyone other than the persons providing such treatment or a substitute. Such records may be personally reviewed by a physician or other appropriate professional of the student's choice.

e. Application records of students not admitted to the University; however, once a student has enrolled in an academic offering of the University, application information becomes a part of the student's educational records.

f. Alumni records.

Definition of Student:

For the purpose of this policy, a student is defined as an individual currently or previously enrolled in any academic offering of the University.

This definition does not include prospective students (applicants to any academic program of the University).

Public Information Regarding Students:

The following is a list of directory items that may be made available to the public regarding students of the University without their prior consent and is considered part of the public record of their attendance:

1. Name

2. Address (local and permanent and electronic mail)

3. Telephone number

4. Date and place of birth

5. Major

6. Student activities including athletics

7. Weight/height (athletic teams)

8. Dates of attendance

9. Enrollment status (full-time, part-time, or not enrolled)

10. Date of graduation

11. Degrees and awards received and where received

12. Most recent educational institution attended

13. Name and address of parents, guardian, spouse

The student is entitled to request that these directory items not be made publicly available. Such a request must be made in writing to the Registrar. Requests filed within ten days after the first day of class for fall semester will normally block directory items from appearing in directories and other annual publications and will block the release of directory items in response to inquiries made to the University by the public after the receipt of the request. Requests filed after the first ten days of the fall semester will block only the release of directory items in response to inquiries made to the University by the public after the receipt of the request. The block will remain in effect until such date as designated by the student in written instructions filed with the Registrar.

University Officers Responsible for Student Records:

The following University officers are designated as responsible for student records within their respective areas: The Vice Provost and Dean for Undergraduate Education; the Vice Provost for Enrollment Management and Administration; the Senior Vice President and Dean of the Commonwealth Educational System; the Senior Vice President for Research and Graduate Education; Vice President and Dean for Continuing and Distance Education; the Vice President for Student Affairs; the Budget Officer of the University; the Corporate Controller; the Senior Vice President for Finance and Business; the Deans of the Colleges; the Campus Executive Officers; and the Provost/Deans of Penn State Erie, The Behrend College, Penn State Harrisburg and The College of Medicine at The Milton S. Hershey Medical Center. Each of these officers is responsible to make available a listing of student records within his/her area of responsibility indicating the purpose, storage, security, and disposition of each student record.

Policies on Disclosure of Student Records:

The following guidelines will be utilized with respect to the disclosure of student records:

NOTE: In no case will letters of recommendation and other information obtained or prepared before January 1, 1975, that were written on the assumption or expressed promise of confidentiality to the authors, be available for inspection, disclosure, or challenge. Letters of recommendation and other information written and/or compiled after January 1, 1975, are available to students in accordance with guidelines that follow.

a. Disclosure to the student: The student has the right to inspect and review his/her educational records, and may do so by making an oral or written request to the University official responsible for the specific record desired. The official must respond within forty-five days of the request by sending the student a copy of the requested record, or by arranging an appointment for the student to review it. The student has the right to an explanation of any information contained in the record.

Educational records of the student, or the contents thereof, will not be released to the student, his/her parents, or any third party so long as a financial indebtedness or serious academic and/or disciplinary matter involving the student remains unresolved. This limitation does not preclude the student from having personal access to the records, merely from obtaining the release of the information. The student may not have access to the confidential financial statement of parents or any information contained in such statements.

A student may waive his/her right to access to confidential letters of recommendation that he/she seeks for admission to any educational agency or institution; for employment; or for application for an honor or honorary recognition. The student must be notified on request of all such individuals furnishing recommendations, and the letters must be solely for the stated purpose for which the student was notified and for which he/she waived his/her right of access. Such waivers may not be required as a condition for admission to, receipt of financial aid from, or receipt of any other services or benefits from such agency or institution.

Where any such records, files, or data contain information relative to a third person, the student is entitled to be informed of only the portion of that record as pertains to himself/herself. Each record-keeping unit of the University will establish procedures for accommodating requests for access to student records. An administrative charge not exceeding the actual cost to the University of providing access may be initiated in certain areas for access to record information.

The student is entitled to copy privilege as regards his/her records, files, and data at a reasonable administrative cost.

b. Disclosure of information to third parties: Disclosure of information contained in student records, files, and data is normally controlled by the student.

Such disclosures will be made to someone other than a University official having a legitimate educational interest in the records only on the condition that prior written consent is obtained from the student. The third party is to be reminded that he/she should not permit additional access to the information by an additional person without further written consent of the student prior to such an additional transfer of information.

When information on a student must be shared outside the University, all persons, agencies, or organizations desiring access to the records of a student shall be required to sign a written form to be kept permanently with the file of the student indicating specifically the legitimate educational or other interest in seeking this information. This form will be available solely to the student and to the University officer responsible for the record as a means of auditing the operation of the record system. Exceptions to this are c. through i., below.

c. Disclosure to other educational institutions: Disclosure of appropriate academic records may be made to officials of other educational institutions to which the student has applied and where he/she intends to enroll.

d. Disclosure pursuant to judicial order: Information concerning a student shall be released if properly subpoenaed pursuant to a judicial, legislative, or administrative proceeding. Effort will be made to give advance notice to the student of such an order before compliance by the University.

e. Disclosure pursuant to requests for financial aid: Necessary academic and/or financial student records may be disclosed without the student's prior consent in connection with the student's application for, or receipt of, financial aid.

f. Disclosure to federal and state authorities: This policy shall not preclude access to student records by authorized federal and state officials in connection with the audit and evaluation of federally supported education programs, or in connection with the enforcement of federal and state legal requirements that relate to such programs. Except when collection of personally identifiable data is specifically authorized by federal and state law, any data collected and reported with respect to an individual student shall not include information (including Social Security number) that would permit the personal identification of such student.

g. Disclosure under emergency conditions: On an emergency basis, information about a student may be released by a designated officer of the University when that information is necessary to protect the health or safety of a student.

h. Disclosure to educational agencies or institutions: Information that will not permit the individual identification of students may be released to organizations of educational agencies or institutions for the purpose of developing, validating, and administering predictive tests and measurements. Similarly, information may be released to accrediting organizations in order to carry out their accrediting functions.

i. Disclosure to parents of dependent students: Information concerning a student who is a dependent, within the meaning of Section 152 of the Internal Revenue Code of 1954, may be released to that student's parents. The Internal Revenue Code defines a dependent student as one who has attended an educational institution full time for any five calendar months of a tax year and who was provided more than one-half of his/her support as claimed by the parents on their income tax statement. For purposes of this policy, the assumption, unless individually certified to the contrary under the criteria above, will be that University students are not dependents within the meaning of the Internal Revenue Code.

Challenge of Record Entry:

The student is entitled to challenge and/or add to the factual basis of any record entry contained in records, files, and/or data. The purpose of this challenge is to ensure that such entries are not inaccurate or misleading, or in violation of his/her privacy or other rights as a student, and to provide an opportunity for the correction or deletion of any such inaccuracies, misleading or otherwise inappropriate data contained therein. The substantive judgment of a faculty member about a student's work, expressed in grades and/or evaluations, is not within the purview of this right to challenge.

The University will provide, on request by the student, an opportunity for a hearing to challenge the content of the student's record(s). The request should be submitted to the appropriate University officer (see section titled "University Officers Responsible for Student Records") in whose area of responsibility the questioned material is kept. The University officer is authorized to rectify the entry and so notify the student in writing. The designated officer will provide the student with an opportunity to place in the records a statement commenting upon the challenged information in the educational records that will be kept so long as the contents are contested. The contents of the student's challenge will remain a part of the student's records regardless of the outcome of any challenge.

If a records entry question has not been satisfactorily resolved by this informal procedure, the student is entitled to a hearing on the matter. The hearing must be held within a reasonable time after the request, and the student notified as to the time, date, and place of the hearing in a reasonably advanced time of the hearing as to make his/her presence practical.

A hearing officer will be designated by the Vice Provost and Dean for Undergraduate Education and the student will be afforded a full and fair opportunity to present evidence relevant to the issues of record entry validity. The student may be assisted or represented by an adviser of his/her choice including, at his/her own expense, an attorney. The student will be furnished, within a reasonable time following the hearing, a written decision from the designated hearing officer. In addition, the student is entitled to receive in writing a summary of the evidence and the reasons for the decision.

An adverse decision may be appealed in writing by the student to the Executive Vice President and Provost of the University, and finally, to the President of the University.

The student has the right to file a complaint with the Department of Education concerning alleged failures of the University to comply with the requirements of FERPA.

Approved: President Oswald (10-19-76)

Revised: Exec Vice President and Provost Richardson (1-6-88)

Revised: Exec Vice President and Provost Brighton (8-11-95)

C-4: SPECIAL COURSE REGISTRATION CONTROL

1. It is recognized that enrollments in majors sometimes increase faster than the academic unit's ability to respond with course offerings. As a result, it may not be possible to accommodate all students wanting to register for a particular course. Consequently, it is sometimes necessary to place registration controls on courses. These controls serve a number of valuable purposes in the registration process:

• Controls guarantee course availability to students so they may maintain normal academic progress towards graduation.
• For courses in which enrollments must be limited because of field experiences, laboratory limitations, or reasons of liability, controls allow academic units to evaluate each student before permitting the individual to enroll.
• In some instances, certain groups of students may be ineligible for a particular course. Course registration controls effectively prevent their registration.

2. The application of a course registration control is a serious matter and should only be requested as a last resort. An academic unit seeking authorization to use a Special Course Registration Control must prepare a request well in advance of the intended effective semester and provide:

• An identification of the course and semester for which the Special Course Registration Control is to be applied.
• A justification for the control indicating why the Special Course Registration Control is necessary. Reference should be made as to why alternative actions for increasing the course limits do not meet demands.
• An impact statement of how this control would likely affect other students and academic units.
• An indication of the type of control desired: schedule only, prevent scheduling, or prevent all.
• An outline of the criteria for the selection of students to be scheduled into the course, detailing the college or colleges of enrollment, the majors, and semester classifications of eligible students.
• The effective date of the registration control, and when it is to be removed. Controls should be removed as early in the semester as possible.

3. In preparing this proposal, the academic unit should reference enrollment data from previous semesters and, if applicable, the current semester, and identify the impact the request would have on meeting student enrollment requests.

4. To request a registration course control, academic units access the online form through the Registrar's Web page, https://www.our.psu.edu/scheduling/crscontrol.cfm.

At University Park, the department completes the form and sends it to the resident instruction dean. At other locations, the form is sent to the identified senior administrative officer.

5. Special Course Registration Controls are initiated by the academic units, approved by the college dean, and implemented by the campus Registrar. Because of the significant nature of restricting registration, a right of reversal is provided to the vice provost and dean for enrollment management and administration and the vice provost for undergraduate education and international programs.

Revised: ACUE (3-4-99)
Revised: ACUE (4-7-05)

F-3: CONFLICT FINAL EXAMINATIONS

Procedure:

The Registrar's office is responsible for establishing the final examination schedule. Every effort is made to establish a final examination schedule that is free of conflicts. Invariably, some conflicts arise. Any student with a direct final examination conflict (two or more examinations scheduled at the same time) must file a request for a conflict examination. Any student with an overload final examination conflict (three or more examinations scheduled on any one calendar day, or three final examinations scheduled on consecutive exam periods) may file a request for a conflict examination. The filing period will be three weeks in length. The beginning and ending dates of the filing period will be determined as necessary, by each campus registrar and published through the Registrar's home page and in the Schedule of Courses.

Students must file a conflict final examination request during the designated time period and at the place specified by the campus Registrar. Conflict final examination requests will not be accepted after the close of the three-week filing period.

Academic departments are notified by the Registrar's office of the time and place for the conflict final examination, together with the names of the students who have been assigned to the conflict examination. Faculty members are requested to announce in class the time and place of the conflict final examination, if any, and to identify the students assigned thereto.

Approved: ACUI (9-15-77)
Revised: ACUI (4-8-82)
Revised: ACUE (7-26-96)
Revised: ACUE (5-6-99)

F-4: CONFLICT NON-FINAL EXAMINATIONS

Procedure: Student Guidelines

1. Students should review their scheduled absences with instructors (faculty) at the beginning of each semester. Every effort should be made to identify conflicts as soon as possible to allow maximum resolution time.

2. At the beginning of the semester, the student should obtain a letter or the Class Absence form from the sponsoring unit/department that delineates all anticipated excused absences for the semester. This should be given to the instructor no later than one week in advance of the proposed absence.

3. Students who are issued the approved Class Absence form from the sponsoring unit/department should use this form to confirm previously discussed absences with faculty. The form should be shared with instructors prior to the absence.

4. Students should discuss with their instructors any unanticipated absences as soon as they become aware of such events.

Faculty Guidelines

1. When presented with the Class Absence form (or other appropriate documentation), faculty should provide the student with a make-up opportunity that ensures the promotion of learning. By providing evaluation similar to that given in the scheduled class or evening exam, faculty do not penalize the student who has a legitimate reason for being absent.

2. Faculty who may have difficulty scheduling an evening and/or non-evening conflict examination or quiz should contact their own department for assistance in locating an appropriate facility and/or proctor.

Procedure

1. Students should obtain a letter or the Class Absence form from the sponsoring unit/department delineating the semester's anticipated excused absences. This must be presented to the respective faculty member at least one week in advance of the University-approved activity in order to provide the faculty member adequate time to prepare make-up opportunities. Unanticipated absences should be brought to instructors' attention as soon as the student becomes aware of such events.

2. Students who believe they have been unfairly denied a make-up opportunity should, after trying to resolve the problem with the course instructor, contact the head of the department for the course in which the student is enrolled.

3. If the problem is not resolved, the student should contact the sponsoring unit/department (in some instances, this may be the student's college assistant/associate dean for undergraduate programs or the student's campus director of academic affairs) and provide documentation describing the unresolved make-up opportunity. The sponsoring unit/ department should attempt to resolve the problem.

4. If the problem is still unresolved, the sponsoring unit/department should forward the documentation to the Vice Provost and Dean for Undergraduate Education for resolution. If the problem involves a Capital College course, documentation should be forwarded to the Provost and Dean, Penn State Harrisburg.

(Ref: Senate Policy 44-35)

Approved: ACAS (4-6-90)

G-1: GRADE REPORTING

Procedure:

Grade reporting deadlines are established so that:

1. Grades for graduating seniors are available in sufficient time to allow for checking the final semester's work to assure that graduation requirements have been met and;

2. Students who are academically dropped for unsatisfactory scholarship can be notified of that fact prior to registration for the next semester.

Two grade-reporting options are available to faculty:

1. Faculty are encouraged to use the Web based grading services offered through eLion. To use this service, the faculty member must be assigned a SecurID card.

2. Faculty may use paper-based grade rosters, where either department staff or Registrar office staff using the ISIS system will perform the recording of grades on behalf of the faculty.

The Office of the University Registrar is responsible for distributing grade reporting instructions to the faculty, academic department, college, and campus offices. Faculty will be notified through use of the Penn State e-mail system when their course is ready to be graded. Courses may be graded starting the day following the defined calendar end-date of the course. Grades are to be recorded no later than two business days after the final examination or final course assessment.

Approved: ACREP (4-29-71)
Approved: ACUI (9-15-77)
Revised: ACUI (5-19-83)
Revised: ACUE (7-26-96)
Revised: Editorial (9-4-03)

C-1: DEVELOPING THE COURSE OFFERING

Principles Related to Developing the Course Offering

It is expected that when colleges develop programs they will do so in a manner that will allow students at any location to schedule courses consistent with normal degree progress during their lower division years. In like manner, locations are expected to offer courses that will allow students to enroll for those courses supportive of normal degree progress. In those cases in which a location cannot offer requisite courses, the student must be allowed to move to a different location where normal degree progress can be met.
The preparation of the course offering should be a well thought-out process. The key to a successful offering is planning. Three key elements must be considered when developing the course offering: the type of courses being offered, the sub-population of students the courses will serve, and the faculty available to teach the courses. Offering units need to evaluate past, present, and future enrollments to determine which courses and how many sections of each should be offered.
Offering units must schedule their courses across the days of the week and throughout the scheduling periods in each day. This maximizes the opportunities for students to schedule courses and provides greater efficiency in the scheduling of rooms.
When courses are offered for less than the full semester, care must be taken to make sure students expected to schedule the courses may do so without impacting their ability to schedule a normal full-time load.
The offering of under-enrolled sections of courses is discouraged. These sections should be dropped prior to the beginning of the semester, allowing students sufficient time to register for other appropriate courses.

1. Responsibilities

Developing the course offering is a shared responsibility of the academic units and the Office of the University Registrar. The academic units are responsible for determining which courses they will offer, section size and the number of offered sections, and the assignment of teaching faculty. The Registrar's Office is responsible for assigning general-purpose classrooms, recording college/department-controlled learning space, and publishing the Schedule of Courses. A joint responsibility is to distribute the assigned times such that courses and sections are appropriately distributed across the days of the week and periods of the day. This is required to maximize scheduling opportunities for students and to maximize the scheduling of learning space.

It is recognized that the size of the campus will lead to procedural differences among the various locations of the University. However, the principles presented within apply equally to all locations of the University.

2. Planning

The course offering process is an on going analysis of past, current, and future course demand, whereby the academic unit determines what courses should be offered in future semesters. This analysis should focus on the several different types of courses the academic unit may offer:

--general education;
--courses required for majors, electives;
--special interest courses.

Faculty staffing issues such as proposed sabbatical leaves and pending research contracts that include released time and graduate assistant availability must also be considered.

The Office of the University Registrar is available to assist in the planning process by providing course offering, program summary, and student enrollment data to the academic unit.

3. Call for Courses

While the exact process may vary from location to location, each semester every academic unit will submit new course offering plans to the Registrar at its location. At University Park, the Registrar's office provides to each academic unit forms to be used in the preparation of the new course offering. Departments submit their course offering plans through the college dean before returning them to the Registrar's office.

Academic units should give consideration to the following guidelines in establishing their course offering:

--Schedule courses required in the major.
--Schedule general education courses.
--Schedule other regular elective courses.
--Schedule special interest courses on a faculty- and space-available basis.
--As soon as possible, ideally at the time of the initial offering, assign faculty to all offered courses and sections.
--Identify courses that should not be scheduled in time conflict with other courses.
--Identify specific classroom characteristics needed to support instruction, such as the need for technology.
--Specify course characteristics that will be helpful to students during registration.
--Where possible, set higher section limits for typically over-demanded courses.
--Avoid offering courses with histories of being under-enrolled.

4. Publication Review

Upon completion of the room assignment process, the Registrar's office prepares a draft version of the campus course offering. This is distributed to each academic unit department for final review and approval before the course offering is published. This review is intended to correct any minor discrepancies and to make necessary adjustments to the course offerings before publication.

Academic units are strongly encouraged to complete their course offering as fully as possible starting with the initial publication. This action insures that the complete course offering is available to the largest number of students, advisers, and faculty.

At University Park, the department head signs the Semester Course Publication review form and submits the form through the college dean before returning it to the Registrar's office.

5. Publication of the Schedule of Courses

The course offering for a given semester is published approximately three months prior to the semester for which that offering is intended. The official University publication is on the World Wide Web and is updated every 24 hours. Included in the Web publication are all resident instruction delivered courses offered at all locations of the University. The campus Registrar is responsible for identifying the calendar date to start including the resident instruction courses. Also included in the Web publication are those continuing education delivered courses that are designated as "public" by the campus Registrar. These "public continuing education courses" may be offered on or off campus.

Each location is authorized to publish a paper-based Schedule of Courses. It is recognized that some students may not have access to the World Wide Web. The paper document serves as a reasonable substitution for such students.

6. Coordinated and Concurrent Courses

Some courses are to be scheduled concurrently with other courses or as a set of coordinated courses. Academic units offering coordinated or concurrent courses should clearly identify these courses to their campus Registrar. The campus Registrar will place the appropriate designation in the course characteristic field of the course offering.

7. Distribution by Meeting Periods and Days

In an effort to provide maximum scheduling opportunities for students and to maximize utilization of the classroom and other learning facilities, each location is encouraged to develop a course-scheduling matrix. This matrix is required at University Park. The course-scheduling matrix appropriately distributes the course offering among the class meeting periods per day and days of the week.

Both the initial course offering and subsequent adjustments to the initial course offering must maintain the integrity of this distribution. Registrars at all locations are encouraged to use a course-scheduling distribution matrix appropriate for their location.

The academic unit recommends course-scheduling patterns. The campus Registrar has the final authority for determining the meeting times for all courses and for the assignment of general-purpose classrooms.

Academic units are permitted to schedule courses during the evening hours and on weekends.

8. "By Appointment" Courses

All courses that will have regular class meetings throughout the semester shall be scheduled in advance, at specific meeting periods, in specific classrooms, and so announced in the Schedule of Courses.

Those courses that do not meet on a regular schedule, such as independent study courses, research, or thesis preparation courses, may be scheduled as "by appointment." Room numbers listed for courses scheduled by appointment refer to the office number and building of the instructor or the head of the academic unit offering the course.

Class meeting times later arranged must be agreeable to all concerned and may not conflict with other scheduled courses.

9. Credit Courses of Less Than Full Semester Duration

Credit courses are normally scheduled for a full semester. Courses that are shorter than a full semester can be scheduled with the approval of the appropriate academic unit. The distribution of time between in-class activities and outside preparation varies from course to course. To earn 1 credit, the normal expectation is for the student to spend at least forty hours of work per semester. This work is planned and arranged by the faculty.

There are a number of issues to be considered when an academic unit desires to offer a credit course or combination of courses on a less than full semester basis.

--The student population who will be expected to schedule the course;
--Scheduling the part-semester course should not prevent students from being able to schedule a normal load of full semester courses;
--The academic and resource implications of offering the part-semester course;
--A justification of why the course(s) cannot be offered on a full-semester basis.

Upon approval of the college dean, the course request is forwarded to the campus Registrar.

Revised: ACUE (3-4-99)

J-2: LEAVE OF ABSENCE

Procedure:

1. Only students who are baccalaureate or associate degree candidates may file for a leave of absence. A student desiring to take a leave of absence must obtain on a Leave of Absence form the approval of the student's college dean, campus executive officer or the Director of the Division of Undergraduate Studies, whichever is appropriate.

3. Normally, leaves are not approved for a period longer than one year. Under special circumstances (e.g. military deployment), a leave of absence may be approved to a maximum of two years.

4. A student who has withdrawn as a degree candidate is not eligible for a leave of absence. A student who has been dropped or dismissed from the University is not eligible for leave of absence.

8. Before commencing a leave of absence, a student is responsible for notifying other appropriate offices, such as the Office of Student Aid. (Ref: Senate Policy 56-70)

Approved: ACUI (4-29-76)

Revised: ACUI (4-8-82)

Revised: ACAS (4-8-88)

Revised: ACUE (6-6-96)

Revised: Editorial (9-5-08)

M-5: INTERCOLLEGE UNDERGRADUATE PROGRAMS

Policy:

1. The four types of Intercollege Undergraduate Programs are:

a. Degree programs utilizing regular courses of several colleges and not requiring special course offerings or teaching assignments. Special faculty involvement is addressed only to program advising and to monitoring of program content and quality.

b. Degree programs involving special required courses for the major from departments or divisions of two or more colleges and requiring specific teaching assignments. Faculty involved teach the required courses, monitor the program content and quality and advise students.

c. Nondegree programs that emphasize thematic or integrated studies involving courses offered regularly by particular departments or divisions from two or more colleges. Faculty involved may teach the courses included as part of their regular departmental or divisional assignments but they are expressedly responsible for student advising and for monitoring academic program content and quality.

d. Nondegree programs having emphasis on thematic or integrated studies that require special course offerings identified separately from the departments and divisions of participating colleges. Faculty involved are generally responsible for determining and monitoring the program content and quality and for establishing criteria for faculty teaching in the program.

2. For all types of Intercollege Undergraduate Programs, a program committee shall be appointed by the Vice Provost for Undergraduate Education and International Programs, with members nominated by the participating college deans. In matters concerning the Intercollege Undergraduate Program, the chairman reports to the Vice Provost for Undergraduate Education and International Programs.

3. Each Intercollege Program Committee is responsible for:

a. Developing, implementing and reviewing the academic program.

b. Offering recommendations to the Vice Provost for Undergraduate Education and International Programs, the participating colleges and the Senate.

c. Determining policies and criteria for selection and certification and provide for advising when degrees or certificates are involved.

d. Developing courses, selecting and reviewing the teaching faculty when courses are to be offered separate from regular departments/divisions.

4. Support for Intercollege Undergraduate Programs is provided jointly by the participating colleges and by the Office of the Vice Provost for Undergraduate Education and International Programs.

(Ref: Intercollege Undergraduate Program Policy Statement, August 1974 and revised August 1983)

Approved: Provost Larson (8-17-74)

Revised: Exec VP Bartoo (8-83)

Vice President Dunham (8-83)

Revised: Editorial revision (2-19-98)

R-1: TEXTBOOKS LISTS

Procedure:

1. Complete publication information is required when compiling textbook lists. To facilitate locating and ordering books, the following information must be included: author(s), title, ISBN, publisher, year of publication, edition and editor.

2. If different textbooks are required by instructors teaching different sections of the same course, the textbooks for these sections must be included in the textbook list by section.

3. If additional books are recommended supplemental reading that is not required, they should be noted as recommended texts on the lists. If materials other than books are required for a course, as much information about the materials should be provided, including an estimate of total additional cost.

4. Completed textbook lists must be furnished to the campus Penn State Bookstore no later than March 1 for textbooks to be used in the Fall Semester, September 1 for textbooks to be used in the Spring Semester, and February 1 for textbooks to be used in the Summer Session. If no information is available about textbooks or other materials required for a class, "Not Available" should be submitted until a selection is made, at which time the information will be provided. If required materials for a class will be provided during the first week of classes (such as a list of readings on electronic reserve), "To Be Announced" should be submitted.

5. Changes in textbooks and other materials should be reported to the campus Penn State Bookstore as soon as possible.

Approved: ACUI (9-15-77)

Revised: ACUI (9-8-83)

Revised: ACUE (3-4-93)

Revised: ACUE (11-5-09)

A-4: NONDEGREE

Procedure: Resident Instruction

1. To enroll in the University as a nondegree-regular student, a person who has not been dropped as a degree or provisional student for poor scholarship must complete an Undergraduate Nondegree Student - Credit Enrollment Data Form (form C-5) and a Registration/Drop/Add form. To enroll for subsequent semesters, only the Registration/Drop/Add form is required each semester a student registers.

2. Students who have been dropped for poor scholarship and wish to enroll as nondegree-conditional students must obtain on the Registration/Drop/Add form the signature of the adviser/counselor designated for nondegree-conditional students in the academic unit to which admission or reinstatement and re-enrollment is desired.

3. All nondegree students are accommodated in credit courses on a space available basis.

Approved: ACUI (4-29-76)

Revised: ACUI (9-15-77)

Revised: ACUI (10-28-82)

Revised: ACUI (3-10-83)

Editorial: (5-6-85)

Revised: ACAS (4-8-88)

Revised: ACUE (7-26-96)

Procedure: Continuing and Distance Education

To enroll in credit courses through Continuing Education, a nondegree student must complete the appropriate Continuing Education registration forms. The registration forms serve as an application for admission and may be obtained from any Continuing Education office throughout the Commonwealth.

Approved: ACUI (9-15-77)

Revised: ACUE (7-26-96)

Procedure: Implementation

1. A person dropped as a degree or provisional student for poor scholarship may enroll as a nondegree-conditional student in accordance with Senate Policy 14-00. A student may enroll for a maximum of 12 credits per semester while in nondegree-conditional status.

NOTE 1: In determining the total credit load per semester for nondegree-conditional students, all resident instruction, continuing education and World Campus courses already in progress at the time of the drop action will not be included in determining the maximum credit load.

2. The Registrar's office will monitor the registrations of nondegree-conditional students previously dropped from degree or provisional status. If students are found to have exceeded the restrictions contained in paragraph 1 above, the Registrar will notify the appropriate academic administrator. The academic administrator will assist the student in making a decision about which course(s) will be cancelled. The academic administrator will notify the Registrar, by means of a memorandum, to cancel one or more courses to reduce the student's schedule to the maximum limit. The Registar's office will notify the Fee Assessor to effect a full refund for courses cancelled because of invoking the provisions of Senate Policy 14-00.

NOTE 2: Cancellations will not be made retroactively, i.e., if the student who is exceeding the limit completes a course undetected, and the grade is recorded, the course will not be cancelled.

Approved: ACUI (11-16-78)

Revised: ACUI (3-10-83)

Effective: Fall Semester 1983

Revised: ACUE (7-26-96)

Revised: Editorial (11-1-07)

G-4: DEFERRED GRADES -- REMOVAL

Procedure:

At the end of the fourth week of a semester, cards are distributed to the department or instructor with instructions deemed appropriate by the dean or executive officer.

At the end of the sixth week of the subsequent semester to which a grade was deferred, the deans or executive officers close out receipt of the cards or extensions and submit cards.

Approved: ACREP (3-1-73)

Revised: ACUI (2-6-75)

Revised: ACUI (5-19-83)

Revised: ACUE (7-26-96)

Revised: Editorial (11-1-07)

NOTE: A deferred grade which is not changed to a passing grade by the instructor before the end of the prescribed period shall automatically become an F unless an extension has been granted.

D-1: ENTRANCE TO COLLEGE AND LOWER DIVISION CAMPUS

College Common Year Designation and Initial Campus Assignment

1. First-semester baccalaureate and associate degree candidates admitted to the University will be assigned to a campus only if that campus can provide at least two semesters of normal academic progress toward the baccalaureate or associate degree program selected by the student.

2. Regardless of campus, first-semester baccalaureate degree candidates are normally admitted into a college or the Division of Undergraduate Studies (DUS), assigned a college common year designation code, and enroll in course work consistent with normal academic progress for the academic majors in that college.

3. A student is expected to remain at his/her campus of admission until he/she achieves fifth semester standing. At this point, a baccalaureate degree candidate may have to change to a University campus that is authorized to deliver his/her major.

4. The dean for each college is responsible for establishing advising procedures to accomplish each of the following objectives:

a. Inform each baccalaureate degree candidate in the college of the policies and procedures governing relocation to another campus.

b. Identify the course requirements to maintain normal academic progress for the student’s major preference.

c. Identify the probable semester of relocation for a student based on major preference.

d. Assure that relocation does occur consistent with the current course requirements of a student’s major preference, the student’s actual course experience, and the planned course offerings of the campus over the next several semesters.

5. Students may enroll at any campus during the summer session. However, this will not change their regularly assigned campus for the fall semester.

Early Change of Campus Request Procedure

1. A student is expected to remain at his/her campus of admission until he/she achieves fifth semester standing. A student may request an early change of campus in order to maintain normal academic progress when he/she is unable to obtain a full schedule of relevant (i.e., to his/her major) courses at his/her current campus. Students requesting an early change of campus because of academic reasons are expected to remain in their current major and schedule courses consistent with that major at the new campus.

2. Student requests for an early change of campus because of personal reasons may be considered. However, the student must document that there are clear and compelling reasons why an early campus change should be considered.

3. Both the sending campus and the receiving campus have the authority to deny the student request.

4. A currently enrolled student initiates an early change of campus request through the change of campus contact at the student’s current campus.

5. The student’s current campus will:

a. Determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the present campus. This will be determined by the Associate Dean/DAA or designate at the campus.

b. If normal academic progress toward the student’s major preference can be maintained at the present campus, the Associate Dean/DAA or designate notifies the student that the request is denied.

c. If normal academic progress cannot be maintained at the student’s current campus, the change of campus contact forwards the request to the receiving campus for consideration (see 5.e below).

d. If the student’s request is based on non-academic reasons, the Associate Dean/DAA at the campus will make an informed decision based on available facts. If the request is not supported, the Associate Dean/DAA notifies the student that the request is denied. If the request is supported, the change of campus contact forwards the request to the receiving campus for consideration (see 5.e below).

e. To initiate an early change of campus request (for either academic or non-academic reasons), the sending change of campus contact enters the appropriate student information and reason for the request on ISIS screen ARUSBC. This action provides email notification to the receiving change of campus contact.

6. If the receiving campus is a non-UP location, the receiving campus will:

a. Review the request to determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the receiving campus and determine if space is available. This review should be accomplished by the Associate Dean/DAA or designate.

b. The change of campus contact at the receiving campus will enter an approval/denial decision on screen ARUSBC. This action provides an email message to the sending change of campus contact.

c. The Registrar’s office notifies the student if the request is approved. If the request is denied, notification to the student is initiated by the sending change of campus contact.

d. If approved, the campus Registrar at the receiving campus is responsible for providing the student with appropriate registration instructions.

7. If the receiving campus is University Park:

a. The college change of campus contact will review the request.

b. If approved, the college will enter an approval decision on screen ARUSBC. This action provides an email message to the sending change of campus contact and generates a notification to the student.

c. If denied, the college will enter a denial decision on screen ARUSBC. This action provides an email message to the sending change of campus contact, who then notifies the student.

Cancellation of an Approved Campus Change

The student may elect to cancel an approved change of campus. Upon notification by the student, the receiving change of campus contact cancels the approved change using screen ARUSBC. The Registrar’s office confirms this cancellation by notifying the student.

If a student's schedule of courses is not consistent with the reason that an early change of campus was approved, the change of campus approval may be rescinded and the student may be required to return to his/her original campus for the semester immediately following.

Approved: ACUE (1-8-98)
Approved: ACUE (10-6-05)
Approved: ACUE (6-7-07)