ARCHIVE: November 2003 to Present

H-2: SEQUENTIAL UNDERGRADUATE DEGREE

Procedure:

When a student starts a second (sequential) Penn State undergraduate degree, only the grades earned in courses taken after admission to candidacy for the second degree are included in the calculation of grade point average. Credits for courses taken under the first degree, which are acceptable in the subsequent degree program, should be included on the same basis as transfer credits from another institution. This applies whether the first degree is an associate degree or a baccalaureate degree. (Ref: Senate Policy 51-50)

Approved: ACUI (11-20-75)

G-9: ACADEMIC INTEGRITY

Introduction:

Recognizing the importance of academic integrity to the Penn State community, the University Faculty Senate adopted a new Academic Integrity policy, Spring 2000. The shared conviction, represented in the procedures that follow, is that academic integrity is best taught and reinforced by faculty as an element of the teaching and learning process. Only in the limited instances in which faculty believe that disciplinary, as well as academic, sanctions are called for should the process move to the Office of Judicial Affairs.

Each campus or academic college at University Park, shall interpret and apply Academic Integrity Procedures consistent with University policy.

Campus or college committees maintain guidelines on ranges of appropriate sanctions for given types of infractions. Academic sanctions range from a warning to removal from the academic program.
 
Procedures:

A. When Academic Dishonesty is Suspected:

1. The faculty member informs the student of the allegation while taking into account the confidential nature of the information and the goal of maintaining an environment that supports teaching and learning.

2. When evidence suggests that an academic misconduct has occurred, the faculty member will enter the charge and the academic sanction on the campus or college’s Academic Integrity Form, will sign the form, and then convey the charge and sanction to the student for his or her signature (in person or through other methods if necessary).

3. After reviewing the allegation of academic misconduct with the student, the faculty member may provide the student with an additional period of time (determined by the campus or college procedures) before the student has to make a decision and sign the Academic Integrity Form as to whether or not to accept the academic sanction. A student’s failure to sign and return the Academic Integrity Form, by the specified deadline, consistent with campus or college procedures, will be construed as not contesting the charge or sanction.

4. Normally, it is preferable to settle issues between faculty and students, relying on the assignment of grades and course-related sanctions to support the learning process, rather than requesting additional University-level disciplinary sanctions. However, where integrity violations are considered to be extreme, the faculty member may also opt to pursue a disciplinary action in conjunction with both the campus or college Academic Integrity Committee and the Office of Judicial Affairs. A more detailed and comprehensive listing of the types of sanctions faculty may assign to students can be found in the document Sanctioning Guidelines for Academic Integrity Violations.

5. Throughout the academic integrity process, the authority to administer academic sanctions remains the responsibility of the instructor (or AI Committee) when the case is managed and closed at the campus or college level. In situations where the allegation is referred to the Office of Judicial Affairs, the application of academic sanctions will be carried out by Judicial Affairs, but only in consultation with the Academic Integrity Committee of the campus or college.

6. Once a student has been informed that academic dishonesty is suspected, the student may not drop the course during the adjudication process. Any drop or withdrawal from the course during this time will be reversed. A student who has received an academic sanction as a result of a violation of academic integrity may not drop or withdraw from the course at any time. These drop actions include regular drop, late drop, withdrawal, retroactive late drop and retroactive withdrawal. Any such drop action of the course will be reversed. This drop policy may be superceded in exceptional circumstances with the approval of Judicial Affairs (i.e. trauma drop).

NOTE: The following statement shall appear on all campus and college Academic Integrity Forms:

"You may not drop or withdraw from this course to avoid a sanction for a violation of academic integrity. Any such drop action of the course will be reversed. If, after notification of a violation of academic integrity, you fail to sign this form, the academic integrity adjudication process will go forward as defined by campus or college procedures."

7. If, after notification of a violation of academic integrity, a student fails to sign the Academic Integrity Form by the specified deadline, the adjudication process will go forward as defined by campus or college procedures.
 
B. If the Student Accepts Responsibility for the Violation and the Proposed Academic Sanction:

1. The faculty member asks the student to sign the campus or college's Academic Integrity Form, then forwards the form to the Academic Integrity Committee Chair or Coordinator (at University Park) or to the appropriate designee at other campuses or colleges.

2. In all cases, before submitting the Academic Integrity Form to the Office of Judicial Affairs for recording, it is the responsibility of the campus or college to determine through consultation with Judicial Affairs if the student has prior academic integrity violation(s).

3. If a prior record is discovered after the student has admitted responsibility and accepted the academic sanction(s), a new academic sanction will be considered by the campus or college Academic Integrity Committee while affording the student his or her institutional rights (including the right to contest the violation and/or new academic sanctions). Information concerning prior academic misconduct may not be used as a basis for judging a student's guilt, but it may be used as a basis for imposing academic sanctions or deciding whether disciplinary action is also warranted.

4. When a prior record of academic misconduct is discovered, the Academic Integrity Committee, in consultation with Judicial Affairs, may consider also recommending University-level disciplinary sanction(s). If University-level sanction(s) do apply, the Academic Integrity Form, along with other relevant documents, will be sent to Judicial Affairs for review and case management.

5. If the faculty member recommends University-level disciplinary sanctions, and the Academic Integrity Committee is in agreement, then the student is informed that the case will be referred to Judicial Affairs. If the case is referred to Judicial Affairs, jurisdiction for assigning all sanctions, academic and disciplinary, is the responsibility of that office, after consideration of the recommended academic sanction of the faculty member and of the campus or college Academic Integrity Committee.

6. Upon final disposition of the case, Judicial Affairs will communicate the outcome to the Academic Integrity Chair and/or appropriate Associate Dean or designee at the campus or college.

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation:

1. The faculty member asks the student to sign the campus or college's Academic Integrity Form indicating that the charge or sanction(s) is being contested and then forwards the form to the Academic Integrity Committee Chair or Coordinator (at University Park) or to the appropriate designee at other campuses or colleges.

2. It is the responsibility of the campus or college to determine through consultation with Judicial Affairs if the student has prior academic integrity violation(s).

3. When disciplinary sanctions have not been recommended, and the student does not have a record of previous academic integrity violations, the campus or college Academic Integrity Committee will conduct a hearing in accordance with their respective procedures.

During the hearing, if the campus or college Academic Integrity Committee finds that the student violated standards of academic integrity the Committee may elect to: uphold the original charge(s) and sanction(s); uphold charges, but modify sanction(s); apply no sanction(s).

4. When the instructor and Academic Integrity Committee are in agreement that a disciplinary sanction(s) may be warranted, or the Academic Integrity Committee finds that a record of prior academic misconduct is present, then the case is forwarded to the Office of Judicial Affairs.

When this occurs, the Academic Integrity Committee will not manage the case, but will simply conduct a preliminary review before referring the case to the Office of Judicial Affairs. All formal fact-finding and hearing procedures will be conducted by Judicial Affairs in accordance with normal University operating procedures.

At the conclusion of the case, in which the student is found responsible for violating the Academic Integrity Policy, the Office of Judicial Affairs may assign University-level disciplinary sanctions and contact the Academic Integrity Committee at the campus or college for the assignment of any recommended academic sanctions.

D. Disciplinary Sanctions:

1. Faculty may assign a wide range of sanctions to a student found responsible for violating academic integrity. Most faculty may choose to utilize academic sanctions (the modification of grades due to misconduct), but when referring cases to Judicial Affairs, faculty have the option to also recommend a full range of disciplinary sanctions available to Judicial Affairs such as: Disciplinary Warning; Disciplinary Probation; Temporary, Indefinite or Permanent Expulsion; or the "XF" transcript notation (see Sanctioning Guidelines for Academic Integrity Violations and Explanations for Disciplinary Sanctions).

2. "XF" sanctions are assigned only after consultation with the instructor, the campus or college Academic Integrity Committee, and Judicial Affairs. Assigning an "XF" notation to a student’s transcript should be a rare occurrence and is reserved for the most serious breaches of academic integrity which may include repeat misconduct.

3. In any instance in which the instructor believes an "XF" sanction is warranted, whether or not the student has admitted responsibility, the case is forwarded to the campus or college Academic Integrity Committee which will determine in consultation with the involved faculty member, whether the case should be referred to the Office of Judicial Affairs for appropriate fact finding and judgment.

4. The campus or college Academic Integrity Committee must include, with any recommendation to Judicial Affairs for an XF grade, those conditions (if any) under which it would approve the removal of the "XF" sanction from the transcript. Judicial Affairs will consider this recommendation when deciding upon the length of time that the “XF” notation will remain on the student’s transcript. When the conditions are met for removal of the “XF”, an academic “F” will remain on the transcript. Such conditions must reflect both the circumstances of the individual case and consultation among the instructor, the campus or college Academic Integrity Committee, and the Office of Judicial Affairs.
 
E. Schreyer Honors College Students:

1. For honors courses, as with all other courses, the campus or college delivering the course maintains responsibility for reviewing and issuing academic sanctions and/or referring cases to the Office of Judicial Affairs.

2. When a college finds that a Schreyer Honors College student has committed an academic misconduct, the Schreyer Honors College will be notified.

3. The Schreyer Honors College maintains authority over alleged breaches of academic integrity for its students in all cases in which the violation concerns Schreyer Honors College work, such as thesis research, but in which the student is not enrolled in a course.
 
F. Students Involved in Other University Related Academic Activities or Programs:

Students involved in other University related academic activities or programs (e.g. World Campus, Cooperative Education, internships, study abroad programs, etc.) are subject to the University Academic Integrity Policy as implemented by the appropriate campus or college responsible for delivering the program or course/activity.

G. Record Keeping:

1. The appropriate Associate Dean or designee is responsible for forming Academic Integrity Committees and seeing that students and faculty have ready access to such bodies. They are also responsible for seeing that all cases are reported to Judicial Affairs. The specific information reported to Judicial Affairs should include: a) a copy of the signed Academic Integrity Form, and b) other supporting documents that were established or reviewed while managing the case.

2. Judicial Affairs alone is responsible for the central record keeping and disclosing of student discipline records at the University, including academic dishonesty cases. Judicial Affairs will disclose student disciplinary records of academic dishonesty to third parties when those records include University-level disciplinary sanctions assigned by the Office of Judicial Affairs. Judicial Affairs will disclose student discipline record information to third parties in accordance with federal law (FERPA) and the University policy on managing Student Discipline Records (http://www.sa.psu.edu/ja/pdf/stu_dis_records.pdf).

Approved: ACUI (1-5-78)
Revised: ACUI (5-19-83)
Revised: ACUI (3-29-84)
Revised: ACUE (7-26-96)
Revised: ACUE (11-2-00)
Revised: ACUE (7-5-01)
Revised: ACUE (1-8-04)
Revised: ACUE (9-1-05)

K-1: RE-ENROLLMENT AS A DEGREE CANDIDATE

Former students wishing to re-enroll must complete a re-enrollment request form available at any campus Registrar’s office or on the Web at www.psu.edu/registrar/. The completed form and the non-refundable re-enrollment application fee are to be returned to the Registrar’s office at the campus where the student wishes to enroll.

The campus Registrar will first use screen ARISBD before recording the re-enrollment request. This inquiry screen will provide an early answer to the student’s re-enrollment request by indicating whether the request will be immediately approved or forwarded to the appropriate college for further consideration.

The campus Registrar will record the re-enrollment request on screen ARUSBE and deposit the application fee following approved cash handling procedures. Students eligible for re-enrollment according to Senate Policy will receive a re-enrollment confirmation from the campus Registrar. All other students will receive notification that their request is being reviewed by the appropriate college or DUS. After the college or DUS notifies the Registrar’s office of its decision, the Registrar’s office notifies the student of the decision.

Students are always expected to meet with their designated academic adviser or appropriate advising center personnel to plan a course of study before registration. In some cases re-enrolled students must also obtain academic advice from their college regarding program requirements and future entrance to major.

Colleges may request the Registrar’s office to automatically place a registration hold after the re-enrollment request has been approved to insure that proper advising occurs. A registration hold will prevent the student from registering for courses but will not impede the re-enrollment process.

The re-enrollment process allows a student to request a campus other than the campus of last enrollment, provided that the student’s requested major is offered at the requested campus. If the re-enrollment is approved, the new campus location is also approved. All requested changes to the University Park Campus automatically result in a Dean’s review.

A former Penn State student who has attended another accredited college or university must arrange to have a transcript sent to the Undergraduate Admissions Office. The external transcript will be evaluated and appropriate credits will be added to the Penn State record.

Non-degree conditional students desiring to return to degree status must be reinstated. See policy I-2.

Special accommodations are extended to adult learners. An adult learner does not need to re-enroll if:

Approved: ACUI (11-16-78)

Revised: ACUE (7-30-97)
Revised: ACUE (8-4-05)

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G-9: ACADEMIC INTEGRITY

Introduction:

Approved: ACUI (1-5-78)
Revised: ACUI (5-19-83)
Revised: ACUI (3-29-84)
Revised: ACUE (7-26-96)
Revised: ACUE (11-2-00)
Revised: ACUE (7-5-01)
Revised: ACUE (1-8-04)
Revised: ACUE (9-1-05)

D-2: ENTRANCE TO MAJOR AND UPPER DIVISION LOCATION

Recording and Use of Major Preference Data

1. Colleges are encouraged, but not required, to accept into major status students from outside of the college. Students indicating major preferences outside of their common year college are informed of the decision regarding their acceptance accordingly.

2. Each student may identify up to three major preferences. Student major preferences are initially collected from the admissions application and recorded in the admissions file in ISIS. At the time the student accepts the admission offer (paid accept status) the major preferences move to the Freshman Academic Information file in ISIS. These major preferences can be further modified by the student through the Educational Planning Survey distributed by the Division of Undergraduate Studies (DUS).

Students have opportunities to modify their major preferences at any time prior to entering a major. Major preferences can be changed by informing the student's academic adviser at advising sessions; ISIS screen ARUEA is used to update major preferences. The eLion Entrance to Major application can be accessed directly by the student to modify major preferences.

3. Each college must provide information to their freshmen and advisers relevant to gaining entrance to the college's majors, in order to assist students in their selection of major preferences. All colleges must make this information available to all University students and advisers.

4. Colleges that have received authorization to have administrative controls imposed on the number of students who may be granted entrance to a major each year must inform students about these controls and the procedures for gaining entrance to a controlled major.

5. The major preference data is used to review entrance to all majors, regardless of whether the major is controlled or not. Students generally enter a major after their first year and before their third year. The specific timing depends on the requirements of the college and major.

6. Each college is responsible for reviewing freshmen expressing preferences for controlled majors. The Registrar's office provides a report to support the colleges with this process. All students expressing preferences for controlled majors are to be informed of alternative majors that they might explore.

Designation of Selection Pools

1. All baccalaureate degree candidates are assigned a specific selection pool. The assigned selection pool should be such that following the time of entry to a major, the student would be ready to begin enrolling in major-required courses with the next semester of registration. Entering freshmen are assigned a selection pool as appropriate for their preferred major. For controlled majors, the selection pool designation is normally the spring of the sophomore year.

2. The college is responsible for notifying freshmen in the college and appropriate students in DUS of their specific assigned individual selection pool designations.

3. Under exceptional circumstances, the college dean may designate an alternative selection pool for a student.

4. The college dean assigns the selection pool designation for advance standing-students at the time of admission to the college.

5. All selection pool designations are entered into the ISIS system. The Registrar's office will provide support for batch entry of these data. Entries to individual student records are made by the college using ISIS screen ARUES.

Student Entrance to Majors And Upper Level Locations

 

The Registrar's office, on behalf of the college, will notify each student in the designated selection pool. This notification will:

1. Instruct students to confirm their three major preferences.
2. Instruct students that changes to their major preferences can be made using eLion, by contacting their adviser, or by contacting their college dean's office. A deadline change date will be specified.
3. Inform the student of the upper division location(s) at which each of the three major preferences is offered.

 

Selection of Students from the Pool

1. The Registrar's office will provide all colleges with Major Decision Reports. The report identifies students requesting the identified major preference. In addition to the report, the Registrar's office will identify whether or not the students have satisfied the academic requirements for entrance to the major.

2. Students shall be reviewed for selection eligibility by the college. Eligibility will be determined on the basis of approved and published criteria.

3. The college will assign eligible students requesting non-controlled majors to those majors within the college.

4. Eligible students with a cumulative grade-point average of 3.00 or higher are guaranteed entrance to controlled majors. The college will assign remaining students in order of descending cumulative grade-point average until all controlled spaces are assigned.

1. All students in a specific pool are to be notified by the college performing the selection of their status after selections have been made. Notification is to occur prior to the beginning of the registration period for the next fall semester. The notification will indicate whether the student was considered eligible for selection and, if so, whether the student was selected for the major.

2. Students actually selected are to be informed that they have been granted entrance to a specific major and upper-level location effective the next semester of enrollment. For those students who have not yet completed the course entrance requirements but are currently enrolled in such courses, or those students with marginally competitive grade-point averages, the entrance to major is conditional pending appropriate current semester performance.

3. The status of all students selected into the major is to be recorded using the ISIS system. The Registrar's office will provide appropriate support services to all of the colleges.

 

Advising of Students Who are Declared Ineligible or Who Were Not Selected for Majors

1. All students in the selection pool who are either declared ineligible or not selected are to be notified by the college performing the selection. The college performing the selection will also notify the student's common year college if these two colleges are different.

2. The college performing the selection is not required to advise ineligible or non-selected students if the student has a common year designation in a different college. The college in which the student is currently enrolled will provide the advising.

 

Calendar

1. The Office of the University Registrar will publish an annual Entrance to Major calendar with specific dates and events.

2. Entrance to non-controlled majors may occur each semester. Entrance to controlled majors occurs only during the spring semester.

 

Entrance to Major Outside of This Process

 

The college dean has the authority to allow a student to enter a major as an exception. Such approvals are entered using ISIS screen ARUES.

 

 

Approved:       ACUE (1-8-98)
Revised:        Editorial (9-6-01)

D-3: CHANGE OF MAJOR

Baccalaureate-to-Baccalaureate and Associate-to-Associate 

1. Each college dean shall establish procedures for assisting students in the change of major process. These procedures should include where forms may be obtained, how forms are sent to the new college dean, and how students are notified of the decision.

2. When processing changes of major, the University-approved Change of Major form will be used. The student completes the form and forwards it to the new college dean for review. If the requested change is approved, the new college dean updates the major on ISIS using screen ARUSAD. The new dean notifies the current dean and the student of the outcome.

 

Baccalaureate-to-Associate 

1. The procedures for obtaining approval of the change of major are the same as outlined in section 1 above. In addition, the new college dean notifies the Registrar's office.

2. The Registrar's office will re-calculate the student's cumulative  agrade-pointverage in accordance with University Faculty Senate policy.

 

Associate-to-Baccalaureate 

1. Students Enrolled in an Associate Degree Program

1. Requests from students who were clearly admissible to a four-year program at the time of their initial enrollment should be handled as if the change is from one baccalaureate program to another and will be at the discretion of the receiving college dean.

2. Requests from students who were not admissible to a four-year program at the time of their initial enrollment will be handled on an individual basis by the college dean involved. No commitments for a change of major should be made until authorization has been obtained from the appropriate college dean.

3. The procedures for obtaining approval of the change of major from associate-to-baccalaureate are the same as outlined in section 1 above. In addition, the new college dean notifies the Registrar's office.

4. The Registrar's office will re-calculate the student's cumulative a grade-pointverage in accordance with faculty senate policy.

5. If the associate-to-baccalaureate change is approved, the approving college will notify the student, assign a selection pool, and identify the student's previously completed credits that will apply to the baccalaureate degree program.

2. Students Who Have Completed an Associate Degree Program

1. Entrance to a baccalaureate degree program for a student who has completed an associate degree is processed as a re-enrollment. The student initiates the re-enrollment request with the campus Registrar.

2. Approval will be based on the student's associate degree record and other pertinent information. Students should not be advised that they would be automatically re-enrolled in a baccalaureate degree program after satisfactorily completing the requirements for the associate degree.

 

Approved: ACUE (1-8-98)

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D-1: ENTRANCE TO COLLEGE AND LOWER DIVISION LOCATION

Senate Policy: 37-30, Entrance to and Changes in Major Programs of Study

College Common Year Designation and Initial Campus Assignment

1. Students may be admitted to the University as first-semester baccalaureate or associate degree candidates at a university location as long as the location offers course work appropriate to normal degree progress for the student's academic program of admission.

2. Regardless of location, first-semester baccalaureate students are normally admitted into a college or the Division of Undergraduate Studies (DUS), assigned a college common year designation code, and enrolled in course work consistent with normal degree progress for the academic majors in that college. Each college and DUS has only one college common year designation code for this purpose.

3. First-semester baccalaureate and associate degree students will be assigned to a location only if that location can provide at least two semesters of normal progress toward the baccalaureate or associate degree program selected by the student.

4. Normally, baccalaureate and associate degree students are expected to complete two full years of academic work at their location of admission. At the end of two years, an associate degree candidate will normally graduate and a baccalaureate degree candidate may have to change to a University location that offers the upper level course work required in the student's major. Relocation to University Park during the first two years of academic work is only to occur under exceptional circumstances.

5. The dean for each college will be responsible for establishing procedures to accomplish each of the following objectives:

1. Inform each baccalaureate student (in the college) of the policies and procedures governing relocation to another campus.
2. Identify the course requirements to maintain normal academic progress for the student's major preference.
3. Identify the probable semester of relocation for a student based on major preference.
4. Assure that relocation does occur consistent with the current course requirements of a student's major preference, the student's actual course experience, and the planned course offerings of the campus over the next several semesters.

6. Students may enroll at any location during the summer session and return to the regularly assigned location for the fall semester.

Student-Initiated Change of Location Request

1. A student may request a change of location in order to maintain normal degree progress toward the preferred major. Under special circumstances, requests for other reasons may be approved as exceptions.

2. Student-initiated change of location requests are considered on a space-available basis and must have the approval of the receiving change of location administrator.

3. Students declaring majors that require early change of location are expected to remain in that major and to schedule courses consistent with the major.

4. The sending change of location administrator should:

1. Determine that the student is currently registered in either a baccalaureate or associate degree program. Students not meeting this criterion should be directed to the campus admissions or re-enrollment counselor and treated as new admissions to degree candidacy or re-enrollments.
2. Using the student's major preference and semester, determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the present location.

5. To initiate a change of location request, the sending change of location administrator enters appropriate student information on ISIS screen ARUSBC and also notifies the receiving change of location administrator of the request by e-mail. The receiving administrator enters the approval/denial decision on screen ARUSBC and also notifies the sending administrator of the decision through e-mail. The Registrar's office notifies the student if the request is approved. The sending administrator notifies the student if the request is not approved.

6. The campus Registrar at the receiving location is responsible for providing the student with appropriate registration instructions.

Cancellation of an Approved Location Change

3.1. The student may elect to cancel an approved change of location. Upon notification by the student, the sending change of location administrator cancels the approved change using screen ARUSBC. The Registrar's office confirms this cancellation by notifying the student.

Approved: ACUE (1-8-98)

L-5: WORLD CAMPUS COURSES FOR GRADUATION

Procedure:

When a grade for an eight-month World Campus course is needed for graduation, all lessons and examinations must be received three weeks prior to graduation and/or prior to the course ending date, whichever comes first. Graduating students enrolled in World Campus courses that have set start and end dates must notify World Campus to ensure grades are assigned prior to the academic college's graduation deadlines.

Approved: ACUI (8-5-76)
Effective: September 1, 1976
Revised: ACUI (2-22-79)
Revised: ACUE (9-26-96)
Procedure:

Degree students needing a maximum of six credits for graduation may be permitted to enroll for six credits through the World Campus, subject to approval by the student's college dean.

Approved: ACUI (2-22-79)
Revised: ACUE (9-2-04)

K-2: RE-ENROLLMENT WITH ACADEMIC RENEWAL

Procedure for Former Degree Students (Ref: Senate Policy 58-60):

A student who has had an interruption of his/her studies at the University for a period of at least four calendar years may request re-enrollment with academic renewal in the Registrar's office.

The student must complete a Request for Re-enrollment form and submit it to the Registrar's office. This request may be entered at any campus location in the Registrar's office, though final action will be taken in the Registrar's office at University Park because there are notations that must be entered on the student's academic record.

In the event the student's grade point average is at least 2.0, and the student is not requesting an administratively controlled academic area, the Registrar's office may take action on the renewal request.

In cases where the grade point average is less than 2.0, a request for support for renewal will be sent to the requested college. If the college supports the renewal, the Registrar's office will take appropriate action.

The earlier academic record will remain on the transcript. Total credits completed will be recalculated based on prior courses with a grade of C or higher. The number of late drop credits will be refreshed and the new grade point average will begin with the next registration.

Retroactive academic renewals are possible and may be initiated at any campus location in the Registrar's office, though final action will be taken in the Registrar's office at University Park because there are notations that must be entered on the student's academic record.

The Registrar's office will inform the student about the decision and will make database notations as appropriate.

Procedure for Former Provisional or Nondegree Students (Ref: Senate Policy 15-50):

A provisional or nondegree student who wants to return to the University after an interruption of no fewer than four calendar years may request provisional re-entry with academic renewal through the Registrar's office. The student may not have enrolled in any Penn State credit courses during this period and must be seeking to return either in a degree program or in provisional status. In rare instances a student may request renewal as a nondegree student.

Former provisional or nondegree students who want to return to provisional status must submit a provisional re-entry request form to the Registrar's office. Support from the Division of Undergraduate Studies will be sought for these students.

Former provisional or nondegree students asking for admission into a degree program with academic renewal must file an application for degree status with the Undergraduate Admissions Office. If approved for admission into a degree program, the Registrar's office is to be notified so the appropriate notations can be recorded on the database and on the educational record. Total credits completed will be recalculated based on prior courses with a grade of C or higher. The number of late drop credits will be refreshed and the new grade point average will begin with the next registration.

Retroactive academic renewals are possible and may be initiated at any campus location in the Registrar's office, though final action will be taken in the Registrar's office at University Park because there are notations that must be entered on the student's academic record.

The Registrar's office will inform the student about the decision and will make database notations as appropriate.

 

Approved: ACUI (10-25-84)

Revised: ACUE (10-3-96)

K-1: RE-ENROLLMENT AS A DEGREE CANDIDATE

Procedure:

To request re-enrollment, a former degree candidate must submit a Request for Re-enrollment form to the Registrar's office or they may call the Registrar's office to request re-enrollment via telephone or they may contact the Registrar's office via the Web at www.psu.edu/registrar. It is recommended the request be submitted at least 30 days prior to the beginning of the semester/session in which re-enrollment is sought. (Ref: Senate Policies 58-20, 58-50)

A former Penn State student who has attended another accredited college or university and wants to re-enroll with advanced standing must arrange to have a transcript sent to the Undergraduate Admissions Office. The transcript will be evaluated and appropriate credits will be added to the Penn State record.

NOTE 1: In most cases, re-enrollment requests may be processed by the Registrar's office. However, in some cases additional approval may be required. (Ref: Senate Policy 58-50).

Approved: ACUI (4-29-76)

Revised: ACUI (4-8-82)

Revised: ACUE (7-30-97)

NOTE 2: Re-enrollment procedures do not apply to degree candidates admitted to extended access programs who interrupt continuous enrollment by not enrolling in credit courses for one semester.

Approved: ACUI (11-16-78)

Revised: ACUE (7-30-97)

I-2: REINSTATEMENT

Procedure:

A student who has been dropped from the University for unsatisfactory scholarship may request reinstatement from the dean of the college in which reinstatement is sought.

In accordance with Senate Policy 14-00, a nondegree conditional student should, as part of the initial reinstatement process, consult with a designated representative of the college in which reinstatement is sought. The college representative clarifies the specific conditions for reinstatement which must be met and assists the student with course selection.

NOTE 1: Commonwealth Campus students consult with the Director of Academic Affairs to determine the appropriate college representative.

A student is eligible to seek reinstatement if the following criteria are met:

1. At least one-half of the grade point deficiencies accumulated at the time of the drop action must be eliminated.

2. The grade point deficiency must be reduced below the point at which the student would be subject to drop action again.

3. Any additional requirements specified by the sponsoring college, such as stricter grade point deficiency reduction or attainment of a cumulative grade point average consistent with entrance to college and major standards in effect at the time of reinstatement.

A student who believes the above requirements have been met requests verification from the dean of the college in which reinstatement is sought and submits a Request for Readmission form (FORM K-1) to the Undergraduate Admission Office at least 30 days prior to registration for the semester for which reinstatement is sought. The college dean issues the student an Authorization of Reinstatement form (FORM I-1) and enters the reinstatement request on the AIS via screen ARUSBR. If the three reinstatement standards have been met, the college dean approves the request and forwards a copy of the Authorization of Reinstatement form to the Undergraduate Admissions Office for readmission consideration. The college dean also enters the reinstatement action on ARUSBR and informs the student of the reinstatement action.

If the student has not met the three reinstatement standards, but expects to meet them pending the outcome of coursework in progress, the college dean asks the student to return for verification after grades have been issued for such courses.

NOTE 2: Students may be reinstated and readmitted to the Division of Undergraduate Studies only upon recommendation of the college dean and subject to the approval of the director of the the Division of Undergraduate Studies. In such cases, the college dean forwards to DUS the Authorization of Reinstatement form for review and consideration for approval at least 20 days prior to registration for the semester for which reinstatement is sought. The director of DUS informs the college dean of the decision, enters the reinstatement action on ARUSBR, sends a copy of the approved Authorization of Reinstatement form to the Undergraduate Admissions Office, and informs the student of the action.

NOTE 3: Behrend College students request reinstatement information from the Behrend College Associate Provost's Office.

NOTE 4: Capital College students request reinstatement information from the Capital College Admission Office.

NOTE 5: Commonwealth campus students forward the Authorization of Reinstatement form to the dean of the college in which reinstatement is sought. and submit a Request for Readmission form to the Undergraduate Admissions Office. If DUS is recommended, the college dean follows the procedure in NOTE 2. The college dean or the director of DUS also writes to the student concerning the reinstatement action.

NOTE 6: Reinstatement and readmission are two separate actions. See Section K-1 for readmission procedures.

(Ref: Senate Policies 54-80, 54-80, 58-20)

Approved: ACUI (9-15-77)

Revised: ACUI (5-5-83)

Revised: ACAS (5-8-87)

G-9: ACADEMIC INTEGRITY

ACADEMIC INTEGRITY

Introduction:

Recognizing the intrinsic nature of academic integrity as a linchpin of the Penn State community, the University Faculty Senate adopted a new Academic Integrity policy, Spring 2000. The shared conviction represented in the procedures that follow is that academic integrity is best taught and reinforced by faculty as an element of the teaching and learning process. Only in the limited instances in which faculty believe that disciplinary, as well as academic, sanctions are called for should the process move from the realm of faculty and students to the Office of Judicial Affairs.

The associate dean or campus director of academic affairs maintains and makes available to students and faculty the academic integrity procedures adopted by the college's Academic Integrity Committee.

College Committees maintain guidelines on ranges of appropriate sanctions for given types of infractions. Academic sanctions range from a warning to removal from the academic program.

Procedures:

A. When Academic Dishonesty is Suspected

1. The faculty member informs the student of the allegations while taking into account the need to respect each student's privacy and the goal of maintaining an environment that supports teaching and learn

2. The faculty member next conveys to the student the grade or grade and disciplinary action to be taken and asks the student to sign the college's academic integrity form.

3. The faculty member may provide a cooling-off period after confronting a student with the allegation that she or he violated academic integrity.

4. The faculty member may opt also to pursue a disciplinary action in conjunction with the College Academic Integrity Committee and Judicial Affairs. Normally, however, it is preferable to settle issues between faculty and student, which means relying on the awarding of grades and course-related activities to support the learning process, rather than requesting additional disciplinary sanctions.

5. Throughout the academic integrity process, grading authority remains the responsibility of the instructor.

6. Once a student has been informed that academic dishonesty is suspected, the student may not drop the course during the adjudication process, and a drop or withdrawal from the course will be reversed. A student whose grade has been adjusted or assigned as a result of a violation of academic integrity, may not drop or withdraw from the course at any time (includes regular drop, late drop, withdrawal. retroactive late drop and retroactive withdrawal). Any such drop action of the course will be reversed.

7. If, after notification of a violation of academic integrity, a student fails to sign the academic integrity conduct disposition form, the adjudication process will go forward as defined by college procedures.

NOTE: The following statement to students being accused of academic misconduct shall appear on all college academic integrity conduct disposition forms:

"You may not drop or withdraw from this course to avoid a sanction for a violation of academic integrity. Any such drop action of the course will be reversed. If, after notification of a violation of academic integrity, you fail to sign this form, the academic integrity adjudication process will go forward as defined by college procedures."

B. If the Student Accepts Responsibility for the Violation and the Proposed Academic Sanction

1. The faculty member has the student sign the college's academic integrity form. This closes the academic sanction element of the case. The form is forwarded, through the appropriate associate dean, to the Office of Judicial Affairs for record keeping.

2. When the student has a history of two or more previous academic integrity violations, or the faculty member recommends an Office of Judicial Affairs consideration of disciplinary sanctions, the student is informed at this time and it is indicated on the form that the disciplinary issues remain open.

3. The signed admission of responsibility is forwarded to the associate dean for administrative review of:

a) An instructor recommendation that a disciplinary sanction be applied by the Office of Judicial Affairs. The associate dean forwards the case to the College Academic Integrity Committee for review (without formal fact finding) of the faculty disciplinary sanction recommendation. When the College Academic Integrity Committee feels it is appropriate, the request for a disciplinary sanction is forwarded to the Office Judicial Affairs for review.

b) The existence of past academic integrity violations. When a record of such violations exists (the dean checks with the Office of Judicial Affairs, which is the only body that maintains such university-wide records), the case will be forwarded to the Office of Judicial Affairs, which may levy a disciplinary sanction based on the cumulative record of repeat offenses.

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation

1. The instructor forwards the case to the College Academic Integrity Committee.

a) When the instructor has not recommended disciplinary sanctions, and the student does not have a record of two or more previous academic integrity violations, the College Academic Integrity Committee conducts fact finding in accordance with due process procedures. If the Committee finds that the student violated standards of academic integrity, the Office of Judicial Affairs is notified for record-keeping purposes. The College Committee notifies the faculty member to carry out academic sanction, as approved.

b) If after administrative review, which does not include formal hearings or the questioning of witnesses, the committee finds (1) a record of two or more previous violations of academic integrity, and (2) the instructor and the committee are in agreement that a disciplinary sanction may be warranted, then the case is forwarded to the Office of Judicial Affairs, which conducts formal fact finding and seeks relevant input from the instructor and College Academic Integrity Committee.

c) Office of Judicial Affairs will notify the faculty member to (1) carry out the proposed academic sanction if the Judicial Affairs finding warrants, or (2) grade the student based on a finding that no violation of academic integrity has occurred.

D. The "XF" Grade

1. An "XF" grade is a formal University disciplinary sanction.

2. "XF" sanctions are only awarded with the concurrence of the instructor, the College of Academic Integrity Committee, and Judicial Affairs. Reliance on the "XF" should be a rare occurrence and reserved for the most serious breaches of academic integrity.

3. In any instance in which the instructor believes an "XF" sanction warranted, and whether or not the student has admitted responsibility, the case is forwarded to the College Academic Integrity Committee for review and then to the Office of Judicial Affairs for appropriate fact finding and judgment.

4. The College Academic Integrity Committee must include with any recommendation of an "XF" grade to Judicial Affairs, conditions under which itwould approve the removal by Judicial Affairs of the "XF" sanction from the transcript (with an academic F remaining). Such conditions must reflect both the circumstances of the individual case and consultation among the instructor, the college academic integrity committee, and the Office of Judicial Affairs.

E. Schreyer Honors College Students

1. The college with authority for courses, including those designated Honors courses, in which an alleged violation of academic integrity occurs maintains responsibility for issuing academic sanctions and referring cases to the Office of Judicial Affairs.

2. When a college finds that a Schreyer Honors College student has violated academic integrity, then the Schreyer Honors College will be notified and may invoke its own sanctions.

3. The Schreyer Honors College maintains authority over alleged breaches of academic integrity for its students in all cases in which the violation concerns Schreyer Honors College work, such as thesis research, but in which the student is not enrolled in a course.

F. Record Keeping:

1. The appropriate assistant or associate dean is responsible for convening Committees of Academic Integrity and seeing that students and faculty have ready access to such bodies. They also are responsible for seeing that all cases handled on the college level, in which a student is found responsible for dishonesty, are reported to Judicial Affairs.

2. Judicial Affairs alone is responsible for central record keeping of all academic dishonesty cases.

3. A Committee on Academic Integrity or dean may request information from Judicial Affairs on whether students found responsible for academic dishonesty have previously been sanctioned for other acts of academic dishonesty. This information may not be used as a basis for judging a student's guilt, but it may be used as a basis for imposing sanctions or deciding whether disciplinary action is warranted.

 
Approved: ACUI (1-5-78)
Revised: ACUI (5-19-83)
Revised: ACUI (3-29-84)
Revised: ACUE (7-26-96)
Revised: ACUE (11-2-00)
Revised: ACUE (7-5-01)
Revised: ACUE (1-8-04)

O-2: GRADUATION POLICIES -- ASSOCIATE DEGREE

Policy:

All associate degree students, irrespective of the location at which their degree requirements are completed, will receive the appropriate diploma at the end of the semester in which all degree requirements are completed. Such students may subsequently return to the campus at which the degree requirements were fulfilled and participate in the next graduation exercises.

University Park shall include associate degree students in graduation exercises each time they are held, contingent on their having satisfied all of the degree requirements and notified appropriate University officials of their intent to participate in such exercises sufficiently in advance of the date of graduation exercises to allow for the inclusion of names in the commencement program.

Students who complete the requirements for an associate degree at a Commonwealth Campus/Behrend College/Hershey at a time other than when graduation exercises are held at that location, may participate in the next commencement held at University park after they have (a) been certified by the appropriate college faculty that all requirements have been satisfied, and (b) notified the University Registrar of their desire to participate in graduation exercises at University Park. The University Registrar shall immediately inform the pertinent campus official of the student's desire.

 
Endorsed: ACUI (1-23-75)
Approved: Provost Larson (2-10-75)
Effective: Summer Term 1975
Revised: ACUI (5-21-81)
Revised: ACUI (5-19-83)

Procedure:

1. Permission to attend commencement exercises and receive a diploma at University Park or to receive a diploma at the end of a semester when no commencement exercises are held at a campus and with the option to return to participate in the next scheduled exercises may be obtained by completing a Request for Alternate Commencement Site (Associate) form (FORM O-2). These forms are automatically supplied to all associate degree candidates who file for graduation in accordance with Senate Policy 86-00 for Fall Semester and Summer Session.

2. Copies of the approved form will be forwarded to the student and the campus location involved by the University Registrar.

 
Approved: ACUI (5-15-75)
Revised: ACUI (5-21-81)
Revised: ACUI (5-19-83)

O-1: GRADUATION POLICIES -- BACCALAUREATE DEGREE

Policy:

Students who have completed the requirements for a baccalaureate degree and who have been certified by the appropriate faculty at University Park, but who for appropriate reasons desire to attend the graduation exercises and be recognized by receiving their diplomas at a Commonwealth Campus or Behrend College Provost/Dean shall immediately be informed of a student's desire by the University Registrar. Ample notice must be given in advance of the date of the graduation exercises to allow for the inclusion of names in the commencement program.

 
Approved: Provost Larson (2-10-75)
Effective: Summer Term 1975
Revised: ACUI (5-21-81)

Procedures:

Procedure: 1. Permission to attend commencement exercises and receive a baccalaureate degree diploma at a campus location other than University park may be obtained by completing a Request for Alternative Commencement Site (Baccalaureate) form (FORM O-1).

2. If approval is granted to attend commencement at an alternative site, the University Registrar will forward the completed form to the campus involved. That campus must provide the student with instructions concerning the commencement ceremony.

3. If the request to graduate at an alternate site is not approved, the University Registrar will notify the student and the appropriate campus to that effect.

NOTE: This form is not used by students receiving baccalaureate degrees in Behrend College majors or in Capital Campus majors.

Approved: ACUI (5-29-75)
Revised: ACUI (5-21-81)

G-1: GRADE REPORTING
 
Procedure:
Grade reporting deadlines are set accordingly so that 1) grades for graduating seniors are available to allow sufficient time for checking the final semester's work to assure that graduation requirements have been met and 2) students who are academically dropped for unsatisfactory scholarship can be notified of that fact prior to registration for the next semester. Grade reporting instructions and Grade Reporting Forms are distributed to the appropriate departments and campuses for transmission to the instructors.
 
Approved: ACUI (9-15-77)
Revised: ACUI (5-19-83)
 
Procedure:
The Registrar's office will establish deadlines in the grade reporting instructions distributed to the college and department offices. The deadlines announced will be, by agreement with all colleges, set at no more than four hours after the deadline by which the Registrar's office would expect to receive the grades from the college deans. The instructions will clearly indicate that the published deadline is that grades are due in the college dean's office 48 hours after the final exam.
 
Approved: ACREP (4-29-71)
Revised: ACUI (5-19-83)
Revised: ACUE (7-26-96)

G-5: CORRECTED GRADES
 
 Procedure:
When a change in grade is deemed appropriate, the instructor will request a Grade Change Authorization form from the instructor's college dean or campus executive officer. After completing the form, assigning the corrected grade, signing the form, and removing the department/instructor copy, the instructor returns the form to the college dean or campus executive officer for signature verification and submission to Registrar's office. The dean's/campus executive officer's copy of the form is retained in the dean's/campus executive officer's office.
The Registrar will process the change and return a report of the change to the instructor's college dean or campus executive officer, and the instructor via academic department or campus registrar. A grade report is also sent to the student by the Registrar to notify the student that a change of grade has been made (Ref: Senate Policy 48-30)
The grade change to the student record will be verified by both the department/instructor and the office of the college dean or campus executive officer by comparing the retained copies of the grade change authorization forms with the report of grade change provided to the offices.
 
Approved: ACUI (4-1-76)
Effective: Fall Term 1976
Revised: ACUI (2-26-81)
Effective: Summer Term 1981
Revised: ACUI (4-8-82)
Revised: ACUE (10-3-96)
 
NOTE: No grade change can be made more than one year after the end of the semester in which the course was taken.

A-1: FRESHMAN
Senate Policy 05-80:  Freshman Admission as a Baccalaureate or an Associate Degree Candidate  
 
Procedure: Application
1. An application form, available from the Undergraduate Admissions Office in September for the following admissions year, should be submitted at the earliest possible date. Although there is no deadline for filing the application, the September-November period is recommended since applications with complete credentials are processed as they are received beginning in September and many academic programs and campus locations are filled early by qualified applicants.2. A nonrefundable application fee must accompany the application.3. Applications with complete credentials received by the admissions office before December 1 of each year, with SAT scores from the junior or earlier year test, have priority for consideration of campus locations and academic programs. Complete credentials must include (a) secondary school record showing grades received for all courses completed beyond the eighth grade; (b) senior schedule of courses; (c) required courses completed (or scheduled) for area of enrollment (college choice); (d) SAT, SAT I, or ACT  assessmentscores (applicants are encouraged to submit the results of the junior year SAT or ACT); (e) record of any courses taken at other colleges or universities.

Evaluation:
1. An evaluation index is computed for each applicant. The evaluation index is based on a combination of the following factors: (a) grades in applicable courses completed in grades nine through eleven (if the student has graduated from high school at the time he or she applies to Penn State, the ninth through twelfth grade record is used); (b) the verbal and math scores of the SAT/SAT I or English and mathematics scores of the ACT; (c) participation in honors-type courses.2. Applications are processed as they are received in the following manner:

Eligibility levels, in terms of the evaluation index, are established for campus locations, and for certain programs, based on the number of students who can be admitted. Applicants who are clearly eligible for admission to the campus of their first choice are offered admission until spaces are committed. Applicants who are eligible for admission to the University, but not eligible for the campus of their first choice, are offered admission to an alternative campus. Applicants who are not eligible for admission to baccalaureate degree programs are advised of other possibilities for study at the University.
Because of uncertainty of the number of students who can be accepted for some campuses and programs, it may be necessary to delay the admission decision for some applicants. These applicants will be notified of this and given the option of making an alternative choice of location and receiving an admission decision promptly or waiting until a decision can be made on their first choice of location. 

Approved: ACUI (4-29-76)
Revised: ACUI (1-20-83)
Revised: ACUI (3-25-85)
Revised: ACUE (7-26-96)

G-9: ACADEMIC INTEGRITY

Policy: click to access Senate Policy 49-20, Academic Integrity

ACADEMIC INTEGRITY

Introduction:

Recognizing the intrinsic nature of academic integrity as a linchpin of the Penn State community, the University Faculty Senate adopted a new Academic Integrity policy, Spring 2000. The shared conviction represented in the procedures that follow is that academic integrity is best taught and reinforced by faculty as an element of the teaching and learning process. Only in the limited instances in which faculty believe that disciplinary, as well as academic, sanctions are called for should the process move from the realm of faculty and students to the Office of Judicial Affairs.

The associate dean or campus director of academic affairs maintains and makes available to students and faculty the academic integrity procedures adopted by the college's Academic Integrity Committee.

College Committees maintain guidelines on ranges of appropriate sanctions for given types of infractions. Academic sanctions range from a warning to removal from the academic program.

Procedures:

A. When Academic Dishonesty is Suspected

1. The faculty member informs the student of the allegations while taking into account the need to respect each student's privacy and the goal of maintaining an environment that supports teaching and learn

2. The faculty member next conveys to the student the grade or grade and disciplinary action to be taken and asks the student to sign the college's academic integrity form.

3. The faculty member may provide a cooling-off period after confronting a student with the allegation that she or he violated academic integrity.

4. The faculty member may opt also to pursue a disciplinary action in conjunction with the College Academic Integrity Committee and Judicial Affairs. Normally, however, it is preferable to settle issues between faculty and student, which means relying on the awarding of grades and course-related activities to support the learning process, rather than requesting additional disciplinary sanctions.

5. Throughout the academic integrity process, grading authority remains the responsibility of the instructor.

6. Once a student has been informed that academic dishonesty is suspected, a drop or withdrawal from the course will be reversed.

B. If the Student Accepts Responsibility for the Violation and the Proposed Academic Sanction

1. The faculty member has the student sign the college's academic integrity form. This closes the academic sanction element of the case. The form is forwarded, through the appropriate associate dean, to the Office of Judicial Affairs for record keeping.

2. When the student has a history of two or more previous academic integrity violations, or the faculty member recommends an Office of Judicial Affairs consideration of disciplinary sanctions, the student is informed at this time and it is indicated on the form that the disciplinary issues remain open.

3. The signed admission of responsibility is forwarded to the associate dean for administrative review of:

a) An instructor recommendation that a disciplinary sanction be applied by the Office of Judicial Affairs. The associate dean forwards the case to the College Academic Integrity Committee for review (without formal fact finding) of the faculty disciplinary sanction recommendation. When the College Academic Integrity Committee feels it is appropriate, the request for a disciplinary sanction is forwarded to the Office Judicial Affairs for review.

b) The existence of past academic integrity violations. When a record of such violations exists (the dean checks with the Office of Judicial Affairs, which is the only body that maintains such university-wide records), the case will be forwarded to the Office of Judicial Affairs, which may levy a disciplinary sanction based on the cumulative record of repeat offenses.

 

C. If the Student Does Not Admit Responsibility for an Academic Integrity Violation

1. The instructor forwards the case to the College Academic Integrity Committee.

a) When the instructor has not recommended disciplinary sanctions, and the student does not have a record of two or more previous academic integrity violations, the College Academic Integrity Committee conducts fact finding in accordance with due process procedures. If the Committee finds that the student violated standards of academic integrity, the Office of Judicial Affairs is notified for record-keeping purposes. The College Committee notifies the faculty member to carry out academic sanction, as approved.

b) If after administrative review, which does not include formal hearings or the questioning of witnesses, the committee finds (1) a record of two or more previous violations of academic integrity, and (2) the instructor and the committee are in agreement that a disciplinary sanction may be warranted, then the case is forwarded to the Office of Judicial Affairs, which conducts formal fact finding and seeks relevant input from the instructor and College Academic Integrity Committee.

c) Office of Judicial Affairs will notify the faculty member to (1) carry out the proposed academic sanction if the Judicial Affairs finding warrants, or (2) grade the student based on a finding that no violation of academic integrity has occurred.

D. The "XF" Grade

1. An "XF" grade is a formal University disciplinary sanction.

2. "XF" sanctions are only awarded with the concurrence of the instructor, the College of Academic Integrity Committee, and Judicial Affairs. Reliance on the "XF" should be a rare occurrence and reserved for the most serious breaches of academic integrity.

3. In any instance in which the instructor believes an "XF" sanction warranted, and whether or not the student has admitted responsibility, the case is forwarded to the College Academic Integrity Committee for review and then to the Office of Judicial Affairs for appropriate fact finding and judgment.

4. The College Academic Integrity Committee must include with any recommendation of an "XF" grade to Judicial Affairs, conditions under which it would approve the removal by Judicial Affairs of the "XF" sanction from the transcript (with an academic F remaining). Such conditions must reflect both the circumstances of the individual case and consultation among the instructor, the college academic integrity committee, and the Office of Judicial Affairs.

E. Schreyer Honors College Students

1. The college with authority for courses, including those designated Honors courses, in which an alleged violation of academic integrity occurs maintains responsibility for issuing academic sanctions and referring cases to the Office of Judicial Affairs.

2. When a college finds that a Schreyer Honors College student has violated academic integrity, then the Schreyer Honors College will be notified and may invoke its own sanctions.

3. The Schreyer Honors College maintains authority over alleged breaches of academic integrity for its students in all cases in which the violation concerns Schreyer Honors College work, such as thesis research, but in which the student is not enrolled in a course.

F. Record Keeping:

1. The appropriate assistant or associate dean is responsible for convening Committees of Academic Integrity and seeing that students and faculty have ready access to such bodies. They also are responsible for seeing that all cases handled on the college level, in which a student is found responsible for dishonesty, are reported to Judicial Affairs.

2. Judicial Affairs alone is responsible for central record keeping of all academic dishonesty cases.

3. A Committee on Academic Integrity or dean may request information from Judicial Affairs on whether students found responsible for academic dishonesty have previously been sanctioned for other acts of academic dishonesty. This information may not be used as a basis for judging a student's guilt, but it may be used as a basis for imposing sanctions or deciding whether disciplinary action is warranted.

Approved: ACUI (1-5-78)

Revised: ACUI (5-19-83)

Revised: ACUI (3-29-84)

Revised: ACUE (7-26-96)

Revised: ACUE (11-2-00)

Revised: ACUE (7-5-01)

L-6: MINORS - ENTRANCE AND CERTIFICATION

Procedure:

1. Students may apply for entrance to a minor by completing and submitting an Application for Entrance to a Minor to the person in charge of the minor.

Students approved for entrance to a minor who terminate degree enrollment and subsequently return to degree status through the re-enrollment process must reapply for entrance to a minor, if desired.

2. Application for minors will be accepted anytime after the student has achieved at least fifth semester classification, but not later than 5:00 p.m. on the day before commencement of the student's final semester. A copy of the approved application form will be provided to the student, and a copy will be retained by the person in charge of the minor. The person in charge of the minor* will enter the student's minor into ISIS screen path ARUSAN.

3. The person in charge of the minor* will be responsible for monitoring the academic progress (i.e., minimum g.p.a.) required for retention and graduation.

4. During the seventh week of the student's final semester, copies of the Degree Audit Report for students accepted into minors will be forwarded from the Registrar to the appropriate college dean for distribution to the persons in charge of the minors.

5. By 5:00 p.m. on the day before commencement of the student's final semester, the person in charge of the minor* is responsible for certifying the student's successful completion of the requirements for the minor by adding an approval indicator on ISIS screen path ARUGB.

6. The Office of the University Registrar will prepare a minor certificate for each student approved, by the appropriate academic unit, to graduate in the minor program. The certificate will include the signature of the President of the University and the College Dean that is responsible for the minor program. The minor certificate will be presented to the graduate along with the diploma.

7. The Registrar will be responsible for recording on the student's academic record the successful completion of the minor program at the time the baccalaureate degree is conferred.

NOTE: A minor may be awarded retroactively through the following process: The academic department is to certify that the student met the requirements for the minor at the time of graduation and forward this information to the college associate dean, who will endorse the request and send it to the University Registrar in writing. The Registrar will see that the appropriate notation is added to the student's transcript and that the certificate for the minor is produced.

Approved: ACUI (4-7-83)

Revised: ACAS (6-10-88)

Revised: ACAS (9-8-89)

Revised: ACUE (11-2-95)

Revised: ACUE (9-26-96)

Revised: ACUE (1-21-99)

Revised: ACUE (3-2-00)