University Editor Representatives are responsible for reviewing promotional publications to be sure they meet University publication standards. William Farnsworth serves as the University Editor Representative for Undergraduate Education.
A University Editor (U.Ed.) Number is required on all promotional materials produced by the University. A U.Ed. Number indicates that the publication has been reviewed, meets University publication standards, and serves as a way of tracking the publications produced by a unit and the specifications of those publications.
When your publication is at its most complete, submit it to the Office for Communication via e-mail or campus mail (to 103 Wagner Building) along with a completed Review Form. Please allow 2-3 days for reviewing. Once the publication has been reviewed you will be contacted with any required changes and the assigned U.Ed. Number. Send three hard-copies of the final publication to 103 Wagner Building. These copies will be kept on file.
You will most likely be using the Penn State mark on your publication and it is important that it be used correctly. For information on the correct use of the mark please visit the University Mark page on the University Publications Web site. Please note that when placing the mark on a dark background the special line-art designed for use on dark backgrounds should be used. Do not reverse the solid mark.
Three statements are required on promotional publications.
1. Americans with Disabilities Act (ADA) Alternative Format Statement:
This publication is available in alternative media on request.
The alternative format statement must appear in easy-to-read type as a separate paragraph above the statement of nondiscrimination.
2. Nondiscrimination Statement (updated May 2014):
The University is committed to equal access to programs, facilities, admission, and employment for all persons. It is the policy of the University to maintain an environment free of harassment and free of discrimination against any person because of age, race, color, ancestry, national origin, religion, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, sexual orientation, marital or family status, pregnancy, pregnancy-related conditions, physical or mental disability, gender, perceived gender, gender identity, genetic information, or political ideas. Discriminatory conduct and harassment, as well as sexual misconduct and relationship violence, violates the dignity of individuals, impedes the realization of the University's educational mission, and will not be tolerated. Direct all inquiries regarding the nondiscrimination policy to Dr. Kenneth Lehrman III, Vice Provost for Affirmative Action, Affirmative Action Office, The Pennsylvania State University, 328 Boucke Building, University Park, PA 16802-5901; Email: email@example.com; Tel 814-863-0471.
For space consideration, you may use the shorter version:
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to minorities, women, veterans, individuals with disabilities, and other protected groups. Nondiscrimination: http://guru.psu.edu/policies/AD85.html
3. ADA Accommodation Statement:
The Pennsylvania State University encourages qualified persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please contact (insert the name, office address, and office phone number of someone in your area who knows the facility where the event is taking place) in advance of your participation or visit.
This statement is only required if the publication makes reference to a physical place.