Office of Student Aid : Aid Programs : Federal Work-Study : Information for Supervisors : Employment Information

It is suggested that the supervisor and the Federal Work-Study student discuss the following items before the student begins working:

• Describe and review the student's duties.
• Explain the standard of conduct, mode of dress, and job performance standards expected from the student.
• Explain that the name "Federal Work-Study" does not imply that students should be given opportunities to study during work hours. The program is designed to provide employment to help students meet educational expenses.
• Clarify matters concerning supervisory personnel (e.g., who is the student's immediate supervisor; contact for student if the supervisor is not available; and emergency contact information for the student in case you cannot reach him or her).
• Consider the student's award amount. Both student and supervisor should understand when the student's eligibility will end (e.g., $1,000 undergraduate award, 20 hours per week, lasts approximately 8.5 weeks; a $1,200 graduate award, 20 hours per week, lasts approximately 8 weeks).
• Establish a procedure for recording hours worked. It is suggested that students keep track of the hours worked as well as the remaining balance of the award; however, supervisors are responsible for verifying the hours worked by each student.
• Explain to the student that if he or she wishes to discontinue employment he or she should notify the supervisor at least two weeks in advance.