Constitution, Bylaws, and Standing Rules of THE UNIVERSITY FACULTY SENATE

 

The new Constitution for the University Faculty Senate was approved by the President of the University and adopted by Faculty Referendum of March 27, 1971, to become effective on June 1, 1971. Since that date other major changes were made in May 1975 and April 1993.

 

All changes in this printing are as approved by the Senate as of April 29, 2014.

 

CONTENTS

 

Constitution                                                                                          

Article I - Functions                                                                                         

Article II - Membership                                                                                   

Article III - Amendments                                                                                 

 

BYLAWS                                                                                                       

Article I - Officers                                                                                           

Article II - Senate Council                                                                               

Article III - Election to the Senate                                                                    

Article IV - Committees                                                                                   

Article V - Meetings                                                                                        

Article VI - Quorum                                                                                        

Article VII - Delegation of Authority                                                                

Article VIII - Referenda                                                                                   

Article IX - Rules of Procedure                                                                        

Article X - Amendments                                                                                  

 

Standing Rules                                                                                                 

Article I - Rules of Procedure                                                                          

Article II - Senate Committee Structure                                                            

a. Committee on Committees and Rules                                                       

b. Committee on Admissions, Records, Scheduling and Student Aid                                               

c. Committee on Curricular Affairs
d. Committee on Educational Equity and Campus Environment
                                               

e. Committee on Faculty Affairs                                                                   

f. Committee on Faculty Benefits                                                                 

g. Committee on Global Programs
h. Committee on Intercollegiate Athletics                                                      

i. Committee on Intra-University Relations                                                  

j. Committee on Libraries, Information Systems, and Technology                                                                            

k. Committee on Outreach                                                             

l. Committee on Research                                                                          

m. Committee on Student Life                                                                       

n. Committee on Undergraduate Education                                                 

o. Committee on University Planning                                                            

Article III - Other Functions of the Senate                                                        

Article IV - Amendments     

 

Senate Office Staff

 

Senate Council

 

Standing and Other Senate Committees

 

Senate Membership

 

Officers of the Senate

 

Senate Calendar                                                                                 



CONSTITUTION

Article I

FUNCTIONS

SECTION 1

 

The University Faculty Senate shall have the following functions:

(a)  Legislative

      To serve as the sole legislative body representing the University faculty as a whole. Its actions shall be authoritative on all matters that pertain to the educational interests of the University (graduate and undergraduate resident instruction, research, and continuing education) and on all educational matters that concern the faculties of more than one college, subject, after consultation, to revision and orders of the president of the University. Among the matters within the legislative jurisdiction of the Senate are:

 (1) instructional program

 (2) courses and programs of study

 (3) academic admissions standards

 (4) retention and graduation requirements

 (5) University-wide unspecified scholarships, honors programs, and honors designation

 (6) academic standards for intercollegiate athletic participation

 (7) access to library and information systems for academic purposes.

 

(b)   Advisory and Consultative

        To act as an advisory and consultative body, both through its corporate whole and any of its constituent parts, to the President on any matter that may affect the attainment of the educational objectives of the University, such as:

(1)  the establishment, reorganization, or discontinuation of organizational units and areas of instruction or research

(2)  policies concerning the planning of physical facilities when these may affect the attainment of the educational objectives of the University

(3)  policies and administration of the Libraries of the University

(4)  policies affecting University development and utilization of resources

(5)  matters pertaining to the general welfare of the University

(6)  overall educational policy and planning, as they affect instruction, research, and service

(7)  University calendar

(8)  faculty affairs including academic personnel

(9)  regulations affecting students

(10)  general admissions policy

(11)  other appropriate matters.

Consultation with Senate committees or officers does not constitute formal action or approval by the Senate.

 

(c)   Forensic

To serve as a forum for the exchange of ideas among the members of the University Faculty Senate.

 

(d)   Informational

To receive and disseminate information to the Senate and the University that is deemed important by the Senate or its committees.

 

 (e)  Recognition

To recognize or honor those individuals, organizations, or institutions the Senate deems worthy of special recognition by the University Faculty Senate. Such courtesy actions normally shall originate from Senate Council or the Senate officers.

 

SECTION 2

 

The Senate shall interpret its legislation.

 

SECTION 3

 

In case of question of legislative jurisdiction, the power of decision shall rest with the President of the University in line with the requirement of the Board of Trustees that the faculty, as appropriately organized as the University Faculty Senate, shall have certain authorities.

 

SECTION 4

 

The Senate shall have the authority to redelegate authority in the areas listed in Section 1, according to such procedures as the Senate may establish.

Senate committees are authorized to act for and in the name of the Senate as specified in the Standing Rules. Such actions shall be reported promptly to the Senate and will stand unless the Senate, upon receiving such a report, takes jurisdiction of the matter for further consideration.

Senate committees may serve as advisory bodies to administrative officials. Reports made by committees shall not be considered to be or identified as reports of the Senate unless they have been approved by the Senate.

 

SECTION 5

 

Guests of the Senate and members of the University community who are not members of the Senate shall have the right to attend Senate meetings as observers and may be granted the privilege of the floor in accordance with rules established by the Senate.

 

 

Article II

MEMBERSHIP

SECTION 1

 

For the purpose of defining the electorate of the Senate, the term “University faculty” shall mean all persons who hold full-time academic appointments, and who hold one of the following ranks: Lecturer, Instructor, Senior Lecturer, Senior Instructor, Research Assistant, Senior Research Assistant, Senior Scientist, Research Associate, Senior Research Associate, Professor of Practice, Assistant Librarian, Associate Librarian, Librarian, Assistant Professor, Associate Professor, or Professor with the following exclusions:

(a) The President's immediate staff;
(b) The immediate staff of the Executive Vice President and Provost, including Vice Provosts and Associate and Assistant Vice Provosts;
(c) Other Vice Presidents, including Associate and Assistant Vice Presidents, Academic Deans and Chancellors;
(d) Those holding affiliate academic appointments.
(e) Faculty members of the Pennsylvania College of Technology are not included in the electorate of the University Faculty Senate.

 SECTION 2

 

The Senate shall be elected by the University faculty from among its members, except for ex officio, student, and appointed members as provided in Section 5.  All members of the Senate shall have full voting rights.

 

SECTION 3

 

For the purpose of electing senators, the University faculty shall be divided into the following groups, hereinafter referred to as academic voting units:

(a) Each college/unit at University Park

(b) Penn State Abington

(c) Penn State Altoona

(d) Penn State Berks

(e) Penn State Erie, The Behrend College

(f ) Penn State Great Valley

(g) Penn State Harrisburg, The Capital College

(h) Dickinson School of Law

(i ) University Libraries at University Park. All members of the University Libraries at locations other than University Park who fit the definition of the Senate Electorate are included in the Senate Electorate and census for that particular location

(j ) College of Medicine

(k) The Combined Departments of Military Science at University Park. All members of the Departments of Military Science at locations other than University Park who fit the definition of the Senate Electorate are included in the Senate Electorate and census for that particular location

(l ) Each campus of the University College

(m) Such groupings as may be designated, according to such procedures as the Senate may establish

(n) The academic voting units shall elect their senators at-large rather than as representatives of smaller units wtihin the academic voting units, except at multi-campus units. In the case of a multi-campus unit, the academic voting unit itself shall determine the method of allocations Senate seats within that unit, provided that each geographic location is represented by at least one senator. The method of allocating Senate seats must be approved by Senate Council.

Each faculty member shall be counted in one, and only one, academic voting unit. Members of the University faculty who are not included in one of the above units (described in a-m of this section of the Constitution) may petition for assignment to an academic voting unit, according to procedures as the Senate may establish.

 

SECTION 4

 

The University Faculty Senate will be set at a fixed size of 200 elected faculty seats. Each unit (as defined in Section 3) will initially be allocated one elected faculty Senate seat. Remaining Senate seats, up to the total size, will be allocated proportionately to each academic unit based on the ratio of full-time faculty in each unit to the total of all full-time faculty. No academic unit may have more than 15 percent of the elected faculty senators. Seats will be allocated on the basis of the Senate census preceding the election. The University faculty of each unit shall elect their senators. The normal term of elected faculty senators shall be four years. One-fourth of the total number, as nearly as practicable, of faculty senators from each voting unit shall be elected each year. The Elections Commission may, on request, permit the voting unit to elect a senator for a term of less than four years.

   

SECTION 5

 

(a)    The following persons shall be ex officio members of the Senate: the President of the University; the Executive Vice President and Provost of the University; the Vice President for Research and Dean of the Graduate School; the Chair of the Academic Leadership Council; the Vice President and Dean for Undergraduate Education; the University Registrar; the Executive Director, Division of Undergraduate Studies; and any elected member of the Faculty Advisory Committee who is not an elected faculty senator.

 

 (b)  The President may appoint other University personnel to membership in the Senate on an annual basis. The total number of appointed and ex officio members (not including any member of the Faculty Advisory Committee) shall not exceed a number equal to ten percent of the elected faculty senators.

 

 (c)  The full-time, degree-seeking students at the University shall be represented by student senators elected by their units and by two ex officio student senators from undergraduate student government organizations. Student senators shall be allocated as follows:

 

(1)  One undergraduate student from each of the colleges at University Park

 

(2)   One student from each of the following locations or units:

      Penn State Abington

      Penn State Altoona

      Penn State Berks

      Penn State Erie, The Behrend College

      Penn State Great Valley
Penn
State Harrisburg
, The Capital College

      Dickinson School of Law

      Division of Undergraduate Studies

      Graduate School

      College of Medicine

 

(3) Two students from the University College

 

(4) Two leaders of undergraduate student government organizations, as follows:
One representative of the University Park Undergraduate Association
One representative of the Council of Commonwealth Student Governments

Whenever comparable units are added to the University or created through reorganization, each new unit shall elect one student senator. The term of a student senator shall be one year.

 (d)  The retired faculty of the University shall be represented by two elected retired faculty senators.

 

SECTION 6

 

An Executive Director appointed by the Provost of the University after recommendation by the Senate officers shall carry out staff functions, manage the Senate office, and support and facilitate the Senate in the performance of its duties. The Executive Director shall be responsible to the Senate Chair. A review of the Executive Director will be conducted every five years by the Senate Chair. The Executive Director shall be nonvoting but shall have the privileges of the floor.

 

 

Article III

AMENDMENTS

 

Amendments of the Constitution consistent with directives of the Board of Trustees may be adopted at any meeting of the University Faculty Senate by a two-thirds vote of those senators present, provided that the amendment shall have been presented in writing in a preceding regular meeting. Such amendments shall not be in effect until they have been approved by the President.

 


BYLAWS

Article I

OFFICERS

SECTION 1

 

 (a)  The officers of the Senate shall be a Chair, a Chair-Elect, an Immediate Past Chair, and a Secretary.

 (b)  The Senate shall elect annually from among its elected faculty members a Chair-Elect and a Secretary from among members who are serving as elected faculty senators in the current Senate year. The Secretary shall be eligible for reelection, but shall serve no more than three consecutive one-year terms. The Chair-Elect, at the end of one year of service in that office, shall automatically succeed to the office of Chair. The Chair, at the end of one year of service in that office, shall automatically succeed to the office of Immediate Past Chair.

 (c)  If a senator’s term as representative of an academic voting unit expires while serving as Chair or Chair-Elect, and the senator is not reelected, that senator shall be permitted to succeed to the offices of Chair and/or Immediate Past Chair. While completing terms as Chair and Immediate Past Chair, the officer will have all the rights and privileges of a regular member of the Senate.

 (d)  When a vacancy occurs in the office of Immediate Past Chair, the elected members of the Senate Council shall elect a faculty member from among Past Chairs to complete the unexpired term. If a vacancy occurs in the office of Chair, the Chair-Elect will move immediately into the office, complete the unexpired term, and continue through a full term as Chair. When a vacancy occurs in the office of Chair-Elect, the elected Secretary of the University Faculty Senate shall, within no more than thirty days of notification of the vacancy, convene a meeting of the Nominating Committee for the purpose of presenting nominees to fill the unexpired term of the Chair-Elect. The Nominating Committee, acting under the procedures enumerated in the Standing Rules, Article I, Section 11 (c), shall present at least two nominees to fill the vacancy. These nominees shall be announced at the next meeting of the Senate. At this time, additional nominations may be made from the floor of the Senate. The Elections Commission shall then conduct a special election to fill the vacancy. The special election shall be conducted in the manner enumerated in the Standing Rules, Article I, Section 1 (b). The name of the new Chair-Elect shall be announced at the next Senate meeting. The new Chair-Elect shall complete the unexpired term and succeed to the office of Chair. If a vacancy occurs in the office of Secretary, the elected members of the Senate Council shall elect a senator to complete the unexpired term.

 

SECTION 2

 

 (a)  The Chair shall be the presiding officer of the Senate and shall appoint a faculty member as Parliamentarian who shall not vote unless otherwise entitled.

 (b)  The Chair, after consultation with the other Senate officers and the President of the University, shall have the authority to declare the existence of a situation of special Senate concern and convene the Senate Council. If the Senate Council acts on behalf of the Senate, the Chair shall also convene a special meeting of the Senate within a week following the announcement unless a regular meeting of the Senate is scheduled within that period. At either the special or a regular meeting of the Senate, the Chair shall report the actions taken under authority of Article II, Section 1, below, and the Senate shall then take appropriate action.

 

SECTION 3

 

The Chair-Elect shall convene the officers and the chairs of the Standing Committees of the Senate before each Senate meeting for the purpose of exchanging information on committee activities and advising the officers. The Chair-Elect shall also assume the duties of the Chair in the absence of the Chair.

 

SECTION 4

 

The Immediate Past Chair shall serve on the Faculty Advisory Committee to the President and shall also assume the duties of the Chair when the Chair and Chair-Elect are both absent.

 

SECTION 5

 

The Secretary shall keep the official roll, shall prepare and publish notices, agenda, and minutes of Senate meetings, and shall perform other duties appropriate to the office. The Secretary, in consultation with other Senate Officers, shall review and disseminate issues of concern from the Senate Discussion Forum to the Senate Council.

 

SECTION 6

 

Any officer of the Senate may be removed for neglect of duty or for misconduct in office in accordance with procedures for removal in the Standing Rules, Article I, Section 11 (b).

 

 

Article II

SENATE COUNCIL

SECTION 1

 

Duties:

 (a)  It shall ensure that the Senate addresses issues of major concern to the faculty voting units and the faculty as a whole.

 (b)  It may initiate Senate legislation in the same manner as a standing committee. In addition, it may charge a standing committee of the Senate to investigate matters deemed appropriate by the Council.

 (c)  It shall provide a mechanism for Council members’ review of all legislative, consultative, and informational reports submitted for the Senate Agenda. If Council determines the report is adequately prepared, it will be submitted to the Senate Agenda with the following options:
1. Place an informational report, mandated or otherwise, on the Senate Agenda for presentation an discussion.
2. Place an informational report, mandated or otherwise, on the Senate Agenda only for the purposes of dissemination to the Senate and University community.
Decision on whether an item is to be placed on the Agenda for full Senate discussion is to be based on whether a report is adequately prepared and documented.

(d)   It shall advise, upon consultation with appropriate Senate committees, the President and Executive Vice President and Provost of the University on the establishment, reorganization, or discontinuation of organizational units and areas of the University that involve two or more teaching, research, and continuing education functions (whether or not delegation of authority exists). Such advice should be given before official action is taken.

 (e)  It shall recommend to the Senate the delegation of authority and responsibility to carry out specific legislative, advisory and consultative functions to properly organized faculty organizations. It shall maintain criteria and guidelines for such delegation and review approved organizations at appropriate intervals.

 (f)  In coordination with the University administration, it shall represent the Senate in seeking information from officials and agencies external to the University especially those who establish policies and control resources affecting University academic programs. It shall advise the University administration on external government legislation and other external issues that may have impact on the University. It shall advise the Senate on the preparation of statements on such matters. It shall be the Senate advisory body to the University on public and alumni relations, public information, general publications and private fundraising. The Chair shall be the spokesperson for the Council in these matters.

               The External Matters Subcommittee is a standing subcommittee of Senate Council that will be charged to deal with issues external to the University.  The subcommittee will consist of at least five Council members together with appropriate additional elected faculty senators and resource personnel and will be chaired by the Immediate Past Chair of the Senate. A majority of the subcommittee will be councilors with at least two members from locations other than University Park. The members of the External Matters Subcommittee will serve terms of two years, and may complete the second year of the term even in cases where they are no longer a member of Senate Council.

 (g)  It shall serve as an advisory body to the Senate officers and the Senate as a whole.

 (h)  In the event that the Chair of the Senate declares existence of a situation of special Senate concern, the Senate Council shall be empowered to act for the Senate in all matters until this authority is terminated by actions of the Senate.

 

SECTION 2

 

The Senate Council shall include:

 (a)  The Senate officers, with the Chair presiding.

 (b)  One faculty senator elected from and by the elected faculty senators of each academic unit entitled to four or more elected faculty senators. One faculty senator elected by and among the elected faculty senators of other voting units at University Park, The Dickinson School of Law, and Great Valley. One faculty senator elected from and by the elected faculty senators of the campuses of the University College. One student senator elected from and by the elected student senators. All elections to the Senate Council shall be for terms of one year. A member of Senate Council unable to attend a meeting may send another elected senator from the member’s voting unit to represent the unit and vote.

 (c)  In the event of a vacancy among the elected members of the Council, the electing body shall elect a replacement.

 (d)  The elected members of the Faculty Advisory Committee shall participate, without vote, in Senate Council deliberations.

 (e)  The President and the Executive Vice President and Provost of the University may attend Senate Council meetings at their own discretion.

 

SECTION 3

 

The Senate Council shall be convened by the Chair of the Senate at least as often per annum as the Senate.

 

 

Article III

ELECTION TO THE SENATE

SECTION 1

 

Election to the Senate by members of the University faculty in each voting unit shall be as follows:

 (a)  Nominations shall be made by members of the University faculty. The procedures shall provide that every member of the electorate shall have the opportunity to place names in nomination.

 (b)  While it is recommended that there be at least twice as many nominations as there are senators to be elected, there must be no fewer than one-and-one-half times the number of senators to be elected.

 (c)  Election shall be by secret ballot.

 

SECTION 2

 

The Elections Commission shall review annually and adjust, if necessary, the number of senators to be elected from each voting unit, based on the distribution of the University faculty as of the preceding November 1.

 

SECTION 3

 

Student senators shall be nominated and elected according to such procedures as the Elections Commission of the Senate may establish.

 

If a student senator is unable to attend a meeting of the University Faculty Senate, an alternate may substitute for the senator at the plenary meeting of the Faculty Senate. The alternate may also substitute for the senator at the senator's committee meeting being held on the same day. The Senate office must be provided with the name of the alternate senator prior to the first full meeting of the Senate year.  The alternate senator must notify the Senate office prior to attending the meeting in order to receive the same voting privileges as the senator for whom he/she is substituting for the day.

 

SECTION 4

 

The names of newly elected and newly appointed senators to serve during the following year shall be reported to the Senate office by the first Friday in February in order to be reported to the Senate at the last regular meeting of the academic year.

 

SECTION 5

 

An elected senator who is engaged in any type of professional activity making it impossible to carry out Senate responsibilities for a period exceeding three consecutive months, excluding June, July and August, may resign if he or she wishes, but otherwise shall be replaced by an alternate to fill the period of time that the senator will be absent from the Senate.

 

SECTION 6

 

In case an elected faculty senator is unable to complete the elected term, the University faculty of the senator’s voting unit shall identify a replacement in the following manner: In addition to identifying an elected senator for each vacant seat, regular Senate elections shall identify at least the highest ranking alternate, that is, the candidate receiving the highest number of votes of those not elected. If more than one alternate is identified, the alternates’ names should be submitted in order of rank, based on the number of votes. The names of the winner(s) and all of the alternate(s) shall be reported directly to the Senate office. First choice for replacement is to be the highest ranking alternate, as identified in the most recent regular Senate election; if the highest ranking alternate is not available, then the choice will move to all remaining alternates, in order of their rank by vote. If no alternates are available from the most recent regular Senate election, then the University faculty of the voting unit shall hold a special election to identify a new elected senator, who will complete the unfinished term. This same procedure shall be followed in the replacement of committee members elected at-large by the Senate.

 

SECTION 7

 

Duties of Senators:

a) Attend the Senate plenary meetings. If a senator is absent from three or more plenary meetings in each of two consecutive years, the senator may resign if he or she wishes, otherwise the Senate will remove the senator and require the unit to replace that senator with an alternative representative. This provision does not pertain to sabbatical, medical, or other leaves of absence, or otherwise absence related to professional responsibilities.

b) Attend the assigned standing committee meetings.

c) Communicate with their unit faculty governance organization pertaining to the activities of the Senate.

 

SECTION 8

 

All elections of the Senate shall be supervised by an Elections Commission consisting of the Secretary of the Senate and four other elected faculty senators selected by the Committee on Committees and Rules.

SECTION 9

In cases in which a voting unit or geographic location has only one faculty senator, if that senator is unable to attend a meeting of the University Faculty Senate, an alternate may substitute for the senator at the plenary meeting of the Faculty Senate. The alternate may also substitute for the senator at the senator's committee meeting being held on the same day. The substitute must be identified on the Senate office's list as an alternate for the voting unit or geographic location and must notify the Senate office in order to receive the same voting privileges as the senator for whom he/she is substituting for the day.

 

Article IV

COMMITTEES

 

SECTION 1

 

The Senate shall determine its committee structure and composition with only the following stipulations:

 (a)  Any University personnel or any student of the University may be appointed to a committee.

 (b)  Chairs of Standing Committees must be elected faculty senators.

 (c)  A majority of the voting membership of a Senate standing or special committee must be elected faculty senators.

 

SECTION 2

 

Persons who are appointed to committees and standing subcommittees who are also members of the University Faculty Senate have full voting privileges on the committee or subcommittee on which they serve whether elected faculty, ex-officio, student, or appointed senators.

 

SECTION 3

 

All members of Standing Committees who are not members of the Senate shall have nonvoting privileges of the floor when the subject of discussion pertains specifically to the work of their respective committees.

 

SECTION 4

 

Direct consultation between Senate committees and other instrumentalities of the Senate and members of the administration, faculty, and student body of the University is encouraged subject to Article I, Section 4 of the Constitution.

 

SECTION 5

 

Any legislative or non-legislative report approved by a committee at the last meeting of one Senate year shall be presented to Senate Council and if approved for the Agenda will be presented to the Senate at the beginning of the next Senate year without review by the new committee.

 

 

Article V

MEETINGS

 

SECTION 1

 

Regular meetings of the Senate shall be held at least three times per semester during the academic year at times and dates decided upon by Senate Council, except as provided in Section 4 of this Article.

 

SECTION 2

 

Upon the request of the President of the University, the Chair shall convene the Senate.

 

SECTION 3

 

The Chair shall convene the Senate in response to a written petition of at least fifty members of the University faculty to consider proposals of the petitioners stated in writing, providing the petition contains:

 (a)  statement of purpose of petition and

 (b)  names of five faculty members designated to meet with the Senate Council.

The five designated faculty members will review the issue substantively with the Senate Council before the special meeting of the Senate.

 

SECTION 4

 

Any regular meeting of the Senate may be cancelled (as long as the provisions of Section 1 are met) or scheduled for a new date in either of the following ways: (a) by a majority vote of the members present at any Senate meeting (at which a quorum is present) or (b) by a two-thirds vote of the total voting membership of the Senate Council. In case of emergency the Senate Chair, after consulting with the other Senate officers, may postpone any Senate meeting for no longer than three weeks unless the Senate Council subsequently acts as specified earlier in this section.

 

Article VI

QUORUM

 

SECTION 1

 

A quorum for the transaction of business shall consist of fifty (50) senators.

 

Article VII

DELEGATION OF AUTHORITY

 

SECTION 1

 

Authority for functions of the Senate as defined in Article I, Section 1, of the Constitution may be delegated in whole or in part to appropriately organized faculty bodies upon recommendation of the Senate Council and approval by the Senate in accordance with Article X, Section 1, of the Bylaws. Such delegation shall be limited to those functions appropriate to the faculty body concerned, and such delegations shall be specified in succeeding sections of this Article and shall be established in accordance with Article X, Section 1, of the Bylaws as interpreted by Senate Council. Legislative actions and minutes of all bodies to which authority has been delegated under Article VII shall be forwarded to the Chair of the Senate. Where appropriate, actions will be transmitted to the President following established procedures. The Executive Director is charged with assuring that review and transmittal to the Chair is made.

 

SECTION 2

 

The faculty of the Graduate School, as represented by the Graduate Council, is delegated authority for the interests of the Graduate School except in those matters that have University-wide implications; it shall administer its own affairs subject to review by the Senate.

 (a)  The review process shall include a report of actions of the Graduate Council to the Senate through the Senate Council. On special motion of the Senate Council, any of those actions may be placed on the agenda of the Senate for appropriate action.

 (b)  The Senate Council will provide for liaison with the Graduate Council.

 (c)  The Dean of the Graduate School shall present an annual report to the University Faculty Senate.

 

SECTION 3

 

The faculty of the College of Medicine , as represented by the faculty organization of the College of Medicine, is delegated authority for the approval of 700-level courses and their content taken by medical students in the medical curriculum and by physician assistant students in the Physician Assistant Master's Program. This delegation of authority is subject to review by the Senate. The review process shall include the submission of all 700-level courses to the Curriculum Coordinator for inclusion on the Senate Curriculum Report and will be subject to the same hold and approval procedures as those listed in The Guide to Curricular Procedures.

 

SECTION 4

 

The faculty of The Dickinson School of Law is delegated responsibility for the approval and content of courses taken by law students in the law curriculum (900-level courses). This delegation of responsibility is subject to review by the University Faculty Senate. The review process shall include the submission of all 900-level courses to the Curriculum Coordinator for inclusion on the Senate Curriculum Report (Blue Sheet) and will be subject to the same

hold and approval procedures as those listed in The Guide to Curricular Procedures.

 

Article VIII

REFERENDA

 

SECTION 1

 

The Senate may conduct referenda of the University faculty to obtain information concerning any subject under its purview.

 

Article IX

RULES OF PROCEDURE

 

SECTION 1

 

The Senate shall establish its rules of procedure.

 

Article X

AMENDMENTS

SECTION 1

 

Amendments of the Bylaws may be adopted at any meeting of the Senate by a two-thirds (2/3) vote of those senators present, provided that the amendments shall have been presented in writing at a preceding regular meeting.


STANDING RULES

Article I

RULES OF PROCEDURE

SECTION 1

 

 (a)  The rules of procedure in the meetings of the University Faculty Senate, except as may be otherwise specified in the Senate Constitution, Bylaws, and Standing Rules, shall be those of Robert’s Rules of Order, Newly Revised 2000. All motions, except as may be otherwise specified in these documents, shall be determined by a majority of the votes cast. Roll-call votes may be initiated only by the decision of the Chair or by a two-thirds majority of senators present and voting. The role of the Parliamentarian is advisory only.

 (b)  Election of officers of the Senate shall be by secret preferential ballot, the preferred candidate being designated by “1,” the next by “2,” and so on. In counting votes the Hare System of the single transferable ballot shall be used. In the event of a tie, the results of the election shall be determined by drawing lots among the tied candidates. (See The Senate Record, March 5, 1974, Vol. 7, No. 8.)

 (c)  Each academic voting unit eligible under the provisions of Article II, Section 2, of the Bylaws shall elect its Senate Council member(s) from among its elected faculty senators.

 

SECTION 2

 

The order of business at each regular meeting of the Senate shall be as follows:

 (a)  minutes of the preceding meeting

 (b)  communications to the Senate

 (c)  report of the Senate Council

 (d)  announcements by the Chair

 (e)  comments by the President of the University

 (f)  forensic business

 (g)  unfinished legislative business

 (h)  legislative reports

 (i)  advisory/consultative reports

 (j)  informational reports

 (k)  new legislative business

 (l)  comments and recommendations for the good of the University.

The order of business may be changed by the Senate Council prior to any meeting. Any or all items in this Section may be suspended at any regular meeting of the Senate by a two-thirds (2/3) vote of the members present, and at any special meeting by decision of the Chair.

 

SECTION 3

 

The Chair of the Senate may convene special meetings of the Senate, in addition to those specified in Article V or Article I, Section 2 of the Bylaws, at such times and for such purposes as the Chair deems necessary for the effective discharge of the business of the Senate.

 

SECTION 4

 

The order of business for any special meeting of the Senate shall be determined by the Chair of the Senate.

 

SECTION 5

 

The agenda and appendices shall be distributed no fewer than six days before the meeting to which they pertain, to all members of the Senate and to others as determined by the Senate Secretary.

 

SECTION 6

 

The Chair of the Senate shall appoint Special Committees to consider subjects not already assigned to Standing Committees of the Senate. These Special Committees shall be terminated no later than the end of the Senate year unless reappointed by the new Chair of the Senate. They shall file reports of actions taken with the Senate office for inclusion in The Senate Record.

 

SECTION 7

 

 (a)  To introduce new legislative or advisory and consultative business, a senator may address a communication to the Chair of the Senate indicating the item of business that the senator wishes to be considered, or to any member of an appropriate Standing Committee or member of Council. The senator may also request, on the Senate floor, referral to committee by the Chair. The above procedures represent the normal means for introducing new legislation in that they provide for detailed study by the appropriate Standing Committee or Committees, but a senator may introduce, by a direct motion from the floor, new legislation that the senator considers to be of exceptional urgency. When such a motion has been made and seconded, it shall be laid on the table until the next regular meeting of the Senate unless the Chair calls a special meeting to consider this item before the next regular meeting.

 (b)  Forensic business provides an opportunity for any senator to discuss any matter of concern to the University. To introduce forensic business a senator must present in writing a title and brief summary of the matter to be discussed at least seven days before the meeting at which the matter is to be considered. The senator’s name will be placed on the agenda together with the title and summary.

 (c)  Any member of the University community, not a member of the Senate may request the privilege of the floor on any item of business already before the Senate. Such a request must be made to the Chair, through the Executive Director of the Senate, at least five calendar days before the meeting at which the individual wishes to speak.

 (d)  Any matter of forensic business under debate shall become legislative or advisory and consultative business when it is made the subject of a motion on which a vote of the Senate is required. When such a motion has been made and seconded, the matter in question shall be laid on the table until the next regular meeting of the Senate unless the Chair calls a special meeting of the Senate to consider this item before the next regular meeting.

 (e)  Matters of forensic business shall not be the subject of any motion until the Chair declares the forensic discussion period to be at an end. Any senator wishing to make any matter of forensic business a matter of legislative business may do so under the provision of Section 7 (a).

 (f)  Only members of the Senate may introduce new legislative, advisory and consultative, or forensic business.

 (g)  At the discretion of the Chair of the Senate, any member of the Board of Trustees, University faculty, administration, student body, staff, or guest of the University not a member of the Senate may be granted the privilege of the floor to make comments and recommendations for the good of the University. Requests shall be made to the Chair, in writing at least five calendar days before the meeting. The time period may be waived by the Chair.

 (h)  The Chair shall have the authority to place a time limit on the remarks of any nonmember of the Senate.

 (i)  The rules of this Section may be suspended only by a three-fourths vote of the senators present.

 

SECTION 8

 

New rules for Policies and Procedures for Students, new Standing Rules of the Senate, and amendments to these rules may be acted upon only after they have been presented in writing to all senators six days before a regular meeting of the Senate, except that this section may be suspended by unanimous consent of the senators present.

 

SECTION 9

 

Under the direction of the Executive Director of the Senate, the Senate shall publish an official record (The Senate Record) of its proceedings within fourteen days after each meeting, and this record shall contain:

 (a)  agenda of the meeting;

 (b)  verbatim minutes of the meeting except for informational and mandated reports. An executive summary of informational and mandated reports will be included in The Senate Record unless a verbatim transcription is requested by the Chair or the Executive Director;

 (c) documents distributed at the door of the meeting;

 (d)  such other items as the Chair shall direct.

Note: Senate meetings are digitally recorded (audio and video) and the recordings are available in the Senate office.

All Informational Reports will be made available via a link through the Senate website and archived for long-term reference.  Copies of The Senate Record shall be deposited in the University Archives of the University Library.

Under the direction of the Executive Director of the Senate, the Senate office shall establish:

 (a)  A Senate Discussion Forum that will foster open lines of communication between senators

 (b)  An electronic Senate Newswire

The Office of the University Faculty Senate shall directly communicate on Senate matters, as appropriate, with faculty governance leaders and with deans/ chancellors.  The Senate office shall send pertinent documents directly to the relevant elected leaders of faculty governance units with copies to deans/ chancellors when appropriate. 

 

SECTION 10

 

Senators shall be assigned regular seats in the Senate chamber by the Secretary of the Senate. A new seating arrangement shall be made each year immediately after the names of newly elected senators shall have been reported to the Chair. If a senator is replaced by another for any reason during the senatorial year, the new senator shall occupy the seat until the next annual seating arrangement is made.

 

SECTION 11

 

 (a)  The elective year of the Senate and Senate Council shall begin with the installation of the new officers at the last regularly scheduled meeting, before which meeting the Senate shall elect a Chair, if necessary, a Chair-Elect, and a Secretary. The terms of Senate officers, Council members, and members shall be from this time until the corresponding time at the last regularly scheduled meeting the following Senate year. Names of newly elected senators shall be reported to the Senate office no later than four weeks prior to the next-to-last regularly scheduled meeting of the Senate year.

 (b)  At any meeting of Senate Council, a petition may be presented to the  Chair requesting that any Senate officer be removed from office for neglect of duty or misconduct in office. The petition must be signed by at least two elected Senate Council members. Senate Council after appropriate investigation and discussion shall vote whether the Senate shall be polled to consider the removal of the officer. A majority vote of the total number of elected councilors shall be required. If the Council vote is to poll the Senate, a ballot or e-mail notification of the election website will be sent to all senators allowing at least ten working days for voting. A two-thirds majority vote shall be required for removal of the officer. In the case of the removal of the Senate Chair, the Chair-Elect shall succeed immediately to the Chair. If the Chair-Elect is removed, a new election will be held using regular procedures. If the Secretary is removed, the Senate Council shall elect a replacement.

 (c)  The Nominating Committee of the Senate shall develop the slate of nominees for the offices of Chair-Elect and Secretary, as well as for a member of the Faculty Advisory Committee to the President. It shall also be responsible for developing the slate of nominees for the Committee on Committees and Rules. The Nominating Committee shall consist of the elected members of Senate Council and the Immediate Past Chair of the Senate, who shall chair the committee. The Chair of the Senate shall activate the Nominating Committee at least four weeks prior to the second regularly scheduled meeting of the spring semester. The committee shall meet at the call of the Secretary, who shall charge the committee. The committee shall present at least two nominees for the offices of Chair-Elect and Secretary. In addition, in the event that the Chair-Elect received a vote of no-confidence or that the Secretary is serving as interim Chair-Elect, the committee shall report a slate of at least two nominees for the office of Chair. The committee shall also report a slate of at least two nominees for a member of the Faculty Advisory Committee to the President (three-year term). Nominations shall reflect the variety of disciplines, functions, and geographic locations of University units. A report of all the nominations for Senate offices and the Faculty Advisory Committee to the President shall be submitted to the Chair of the Senate at least fourteen calendar days before the next-to-last regularly scheduled meeting of the Senate year, and the slate shall be published in the agenda for the next-to-last meeting. These nominations shall be announced to the Senate at the next-to-last meeting by the Chair of the Nominating Committee. At this time additional nominations may be made from the floor of the Senate. Nominations for the Committee on Committees and Rules shall be presented to the Senate Council at their next-to-last regularly scheduled meeting of the Senate year. Senate Council shall then elect the members of the Committee on Committees and Rules in accordance with Article II, section 6 of the Standing Rules of the Senate.

 (d)  Elections will be conducted by mail or electronically by secret preferential ballot. Ballots or e-mail notification of the election website will be sent to all current senators at least 21 days before the date of the last regularly scheduled meeting of the Senate.

 (e)  Votes shall be counted or verified by three tellers, appointed by the Chair of the Senate from among the members of the Senate who are not members of the Nominating Committee [see (c)]. The tellers will report the results of the election to the Chair of the Senate by 12:00 noon of the sixth day prior to the last regularly scheduled meeting of the Senate year. The Chair of the Senate will immediately inform the chair of the Committee on Committees and Rules of these results.

 (f)  The Chair of the Senate for the previous elected year shall preside at the last regularly scheduled meeting of the Senate year until a successor shall have been duly installed.

 (g)  At the last regularly scheduled meeting of the Senate year, announcement shall be made of the results of elections of Senate officers, of the member of the Faculty Advisory Committee to the President, of the Committee on Committees and Rules, and the Senate Council, and their installation shall be placed on the agenda between Items “j” (informational reports) and “k” (new legislative business). The results of Senate elections, including the number of votes received by each candidate for Chair-Elect, Secretary, Faculty Advisory Committee to the President, Faculty Rights and Responsibilities Committee, University Promotion and Tenure Committee, and Standing Joint Committee on Tenure, will be posted on the Senate website immediately after the last regularly scheduled meeting of the Senate year.

 

SECTION 12

 

 (a)  Prior to the next-to-last regularly scheduled meeting of the Senate year, the Senate Council shall select the members of the Committee on Committees and Rules. The Committee on Committees and Rules shall consist of ten members serving two-year terms, five members to be selected each year. Appointments shall reflect the variety of disciplines, functions, and geographic locations of University units. If a committee member is no longer an elected senator at the end of the first year of the term on the committee, a vacancy shall occur in that position and a selection shall be made to fill the unexpired term.

 (b)  The newly selected Committee on Committees and Rules shall be convened immediately following the last regularly scheduled meeting of the Committee on Committees and Rules. In response to the call of the outgoing Chair of Committees and Rules, the incoming Committee shall elect a new Chair and Vice Chair, whose names shall be reported to the Senate at the last regularly scheduled meeting of the Senate year.

 (c)  The Committee on Committees and Rules shall complete selection of the roster of all committees, including Chairs and Vice Chairs, for the coming Senate year within three weeks of the last regularly scheduled meeting of the Senate year. The membership of each committee will be reported in writing to the Standing Committee Chairs within four weeks of the last regularly scheduled meeting of the Senate year. This roster will be listed in The Senate Record for the last regular meeting of the Senate year.

 (d)  The terms of the Committee on Committees and Rules shall be from the conclusion of the last regularly scheduled meeting of the Committee on Committees and Rules of one year until the conclusion of the last regularly scheduled meeting of the Committee on Committees and Rules of the next year.

 (e)  When a member of a Senate committee resigns before the expiration of the appointment, the Chair of that committee shall notify the Chair of the Committee on Committees and Rules of this circumstance, and the latter group shall name a replacement.

 

SECTION 13

 

At least six regular meetings of the Senate shall be scheduled on Tuesdays during the academic year at times and dates decided upon by Senate Council, except as provided for in Section 4 of this Article. A schedule of regular meetings and starting times for the following academic year will be presented to the Senate at the last meeting of each academic year. The Senate Council may change the time or date of a meeting by notifying all senators in writing at least ten days before the earlier of either the originally scheduled or rescheduled dates.

 

 

Article II

SENATE COMMITTEE STRUCTURE

SECTION 1

 

The Chair of the Senate as an ex officio member of all Standing Committees may authorize the Chair-Elect, the Secretary, the Immediate Past Chair, or any elected member of the Senate Council to be a representative at meetings of any committee.

 

SECTION 2

 

All Standing Committees may add to their membership (consistent with the distribution requirement imposed by the Constitution, and with the approval of the Committee on Committees and Rules) nonvoting resource personnel  on the basis of their position, interest, expertise, or membership in a particular sector of the University community. Committees may add resource personnel on either a continuing or an ad hoc basis depending on the issues before the committee.

 

All Standing Committees are encouraged to invite individuals to render testimony or advice on particular questions as circumstances indicate. They are also encouraged to appoint ad hoc subcommittees as needed. The Chair of the Committee on Committees and Rules is to be notified of the charge and personnel of all ad hoc subcommittees at the time of their formation. These ad hoc subcommittees shall be terminated no later than the end of the Senate year unless reappointed by the new Standing Committee. Their reports, if any, are an internal responsibility of the parent Standing Committee. All Standing Committees shall file reports of their actions with the Senate office for inclusion in The Senate Record.

 

Most standing committee duties include liaison with other University bodies. Liaison implies information sharing. Membership on other bodies is pre-scribed by the appointing authority. The Chair of the Senate has full authority to decide which Committee has responsibility for considering and proposing legislation and/or consultation on any item which may overlap the responsibilities of more than one Committee. Committees may speak on behalf of the Senate on items specifically delegated in their charge in the Standing Rules.

 

SECTION 3

 

Elected members of the Committee on Committees and Rules of the Senate may not serve as members of [other] Standing Committees of the Senate except in such ex officio capacities as may now or in the future be designated. This restriction on committee membership may be suspended on an individual basis by a two-thirds vote of the senators present at a regular or special meeting.

 

SECTION 4

 

Except for the Committee on Committees and Rules all committee positions held by elected faculty senators are normally tenable for two years ending on May 31 and beginning on June 1. Administrative and Student senator positions are tenable for one year, unless otherwise specified. In any given year the Committee on Committees and Rules may assign senators one year terms of membership on a committee in order to balance membership. As far as practicable at least half of any committee’s elected faculty membership should extend for two years. No senator may serve longer than six consecutive years on a given committee nor more than three consecutive years as its chair. Committee chairs are selected annually by the Committee on Committees and Rules in consultation with the Senate Chair.

 

SECTION 5

 

All Senate committees will be available for consultation with the Office of the President of the University.

 

SECTION 6

 

Senate Committees:

 

 (a)  Committee on Committees and Rules

 

1. Membership:

 

(i) Ten (10) elected faculty senators

 

(ii) Chair-Elect of the Senate (non-voting)

 

(iii) Immediate Past Chair of the Senate (non-voting)

 

(iv) Secretary of the Senate (non-voting)

 

2. Election:   

By the Senate Council for a term of two years. Elected members of the Committee may serve no more than four consecutive years nor more than three consecutive years as its chair. Elected members of Senate Council may not serve on the Committee on Committees and Rules.

 

3. Duties:
The Committee on Committees and Rules shall review and make recommendations on the Senate’s committee structure. It shall appoint the members of all Standing Committees. It shall be responsible for proposing changes in the Constitution, Bylaws, and Standing Rules of the University Faculty Senate for action by the Senate. This committee shall serve as a Nominating Committee to the administrative officers of the University in the selection of University faculty to serve on University-wide committees. In addition, this committee has the investigative function in determining the constitutionality of acts of the Senate, failures to implement Senate legislation, problems resulting from conflicting legislation, and errors in the implementation of legislation. The Committee on Committees and Rules shall have the authority to interpret the Senate Constitution, Bylaws, and Standing Rules subject to review by the Senate.

Each year the Committee on Committees and Rules shall ask returning and new senators to rank their preferences for committee assignments. The Committee on Committees and Rules will then select the senatorial members of each Standing Committee, taking into consideration the preferences of senators. Where a representative of an administrative office is to be an ex officio member of a committee, this member will be selected by the Committee on Committees and Rules in consultation with the appropriate administrative officer. Appointments to all committees should reflect the variety of disciplines, functions, and geographic locations of University units. Annually, the Committee on Committees and Rules shall elect its own Chair and Vice Chair. In consultation with the Senate Chair, the Committee shall designate the leadership of all other Standing Committees of the Senate.

While the Senate officers are the primary faculty representatives to the Committee on Institutional Cooperation (CIC), the Committee on Committees and Rules shall be informed and consulted on faculty governance issues that arise in the CIC. Such items will be periodically reported to the Senate.

4. Mandated reports: Nomination report. The Committee on Committees and Rules shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda. The committee shall send its Informational Reports to the Senate Council.

   (b)  Committee on Admissions, Records, Scheduling, and Student Aid

 

1. Membership:

 

(i)         At least ten elected faculty senators

 

(ii)        One undergraduate student senator

 

(iii)       Executive Director for Undergraduate Admissions*

 

(iv)       The University Registrar*

 

(v)        The Assistant Vice Provost for Student Aid*

 

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      
The Committee on Admissions, Records, Scheduling, and Student Aid shall initiate legislation relating to academic admissions and readmissions standards for the Senate Policies and Procedures for Undergraduate Students. It shall make recommendations on policies concerning the effect that Admissions, Records, Scheduling, and Student Aid procedures have on the attainment of the University’s overall educational objectives. It shall be the University Faculty Senate advisory body to the Vice Provost for Enrollment Management and Administration and the Registrar, and it shall maintain liaison with other University officials in these areas. It shall be the University Faculty Senate advisory body to the Assistant Vice Provost for Student Aid for responsibilities related to student aid. It shall be concerned with policies involving student awards, scholarships, and student aid. It shall have the authority to act on individual problems of reinstatement and certification of credit referred to it by the Vice Provost for Enrollment Management and Administration or the Registrar.

4. Mandated reports: none. The Committee on Admissions, Records, Scheduling, and Student Aid shall send its Informational Reports to the Senate Council.

  *nonvoting unless Article IV, Section 2 of the Bylaws applies

 

   

(c)  Committee on Curricular Affairs

 

1. Membership:

 

(i)         At least 17 elected faculty senators including one faculty senator from each college at University Park and one faculty senator from each of Abington, Altoona, Berks, Erie, Harrisburg, and the University College.

 

(ii)        Two undergraduate student senators

 

(iii)       A member of the Administrative Council on Undergraduate Education (selected by ACUE)*

 

(iv)       Dean of University Libraries and Scholarly Communications or representative*

 

(v)        Chair of the Graduate Council Committee on Programs and Courses*

 

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      
The Committee on Curricular Affairs shall review, evaluate, and approve or reject all course and curriculum proposals including proposals to limit program enrollment submitted by the various departments, colleges, and other appropriate units of the University that have not received delegation or responsibility in this area from the Senate. With regard to program enrollment limitations, restrictions proposed for academic reasons are subject to approval or rejection while restrictions proposed for resource restraints are subject only to consultative review. The Committee shall study the existing courses and curricula of the University with reference to the needs of students and opportunities for service to the Commonwealth and make recommendations for changes where appropriate. It shall develop criteria for evaluating courses and curricula and recommend procedures for handling courses and curriculum proposals. It shall have oversight of the the following subcommittees: Bachelors of Arts, General Education, Retention and Transfer, United States and International Cultures, and Writing. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organizational units pursuant to Council duties specified in Article II, Section 1 (d) of the Bylaws. It shall maintain such liaison with University administration and faculty as may be necessary for the implementation of these procedures.

 

4. Standing Subcommittees:

 

(i)         General Education Subcommittee

            It shall consist of nine members to monitor the General Education Program and make recommendations for assuring the delivery of effective general education as mandated in the General Education legislation. The Subcommittee shall review all General Education course proposals (except as provided in ii and iii below) and forward recommendations to the Committee. It shall also develop, revise, and edit official University publications that provide information about General Education. (See Appendix “H,” 1-23-90.)

 

(ii)       United States and International Cultures Subcommittee
It shall consist of ten members and shall be responsible for overseeing the implementation of the United States cultures and International Cultures requirement in the undergraduate curriculum. It shall periodically review and revise, as necessary, guidelines for courses intended to fulfill this requirement. It shall also review proposals for courses under this requirement and forward recommendations to the Committee. (See Appendix II, 12-4-90 and III, 4-27-04.)

(iii)      Writing Subcommittee

            It shall consist of ten members and shall be responsible for overseeing and reviewing, as necessary, the implementation of Writing Across the Curriculum in the undergraduate curriculum. It shall periodically review and revise, as necessary, guidelines for writing-intensive courses. It shall also review all writing-intensive course proposals and forward recommendations to the Committee. (See Appendix “E” 3-20-90.)

  

(iv)       Bachelor of Arts Requirements Subcommittee

It shall consist of eleven members including a faculty member from each college that offers the BA degree (Abington, Altoona, Arts and Architecture, Berks, Communications, Earth and Mineral Sciences, Erie, Harrisburg, Liberal Arts, Science, and University College). It shall review BA course proposals and monitor and review all BA requirements and it shall consider recommendations for changes in these requirements. These recommendations shall be reported to the Committee and, if approved, shall be forwarded to the Senate for vote. (See Appendix II, 4-13-93 and E, 10-26-04.)

 

(v)        Retention and Transfer Subcommittee

It shall consist of five members to review, make recommendations and monitor all holds on student admissions to programs and special or more restrictive academic requirements for entrance into a college, major or minor, and/or for retention in a program, consistent with general academic guidelines established by the Committee on Undergraduate Education. (See Appendix “E,” 10-26-93.)


5. Mandated reports: Senate Curriculum Report.
The Committee on Curricular Affairs shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda.  The committee shall continue to send its Informational Reports to the Senate Council.

 

*nonvoting unless Article IV, Section 2 of the Bylaws applies

 

(d)  Committee on Educational Equity and Campus Environment

 

1. Membership:

 

(i)     At least seven elected faculty senators with at least two senators from locations other than University Park

 

(ii)    One undergraduate student senator

 

(iii)   One graduate student senator

(iv)   One representative from each of the following Commissions (selected by each Commission):

(a) Commission on Lesbian, Gay, Bisexual, and Transgender Equity

(b) Commission on Racial/Ethnic Diversity

(c) Commission for Women

(v) Vice Provost for Educational Equity*

2. Selection: By the Committee on Committees and Rules

 

3. Duties:

The Committee on Educational Equity and Campus Environment, in conjunction with other Senate Committees and other bodiesoutside of the University Faculty Senate (e.g., Commission on Racial/Ethnic Diversity), will recommend policy and advise the University on activities to improve the campus environment and educational equity across the entire University at all of its campuses. The Committee will initiate joint explorations and investigations with other Senate standing committees to ensure diversity and equity issues are integrated throughout Senate deliberations.

It shall be the Senate advisory body to the Vice Provost for Educational Equity. The purview of the Committee shall include but not be limited to recruitment efforts, admissions policy, housing practices, curriculum review and development, graduation demographics, student life issues and outreach as they relate to matters of equity and diversity. The Committee will not only participate in the current strategic planning activities for the University but will also develop and maintain an action plan for the University Faculty Senate specifically addressing the challenges as outlined in the University’s diversity strategic plans.
 

4. Mandated reports: The Committee shall report to the Senate at least annually.
The Committee on Educational Equity and Campus Environment shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda.  The committee shall send its Informational Reports to the Senate Council.

(e)  Committee on Faculty Affairs

 

1. Membership:

 

(i)   At least 23 elected faculty senators including

(a) at least one faculty senator from each college at University Park and one faculty senator from each of the following:  Abington; Altoona; Berks; Law; Erie; Great Valley; Harrisburg; University Libraries; Medicine; and University College; and

(b) at least three faculty senators who hold a fixed-term appointment.

 (ii)    A representative of the Office of the President

   

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      
The Committee on Faculty Affairs shall advise the Senate on matters of policy concerning faculty affairs; on matters regarding the cultural, social, and material welfare of the faculty; and on matters affecting the educational environment in which the faculty works. Among the policy matters of concern to the Committee on Faculty Affairs are the following:

 

(a)           faculty appointments

 

(b)           policies on promotions in rank

 

(c)           tenure

 

(d)           policies on leaves including sabbatical leaves

 

(e)           academic freedom

 

(f)            rights and responsibilities including due process

 

(g)           matters of faculty privacy

 

(h)           affirmative action and equal opportunity

 

(i)            faculty development

 

(j)            faculty/student assessment outcomes issues.

 

(k)           issues that concern all faculty irrespective of the character of their appointment.

 

In the area of its concern, the Committee on Faculty Affairs shall make recommendations for the modification of existing policies and shall assist the University administration in the formulation of new policies. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organizational units pursuant to Council duties specified in Article II, Section 1 (d) of the Bylaws. It shall maintain liaison with the Equal Opportunity Planning Committee.

 

4. Standing Subcommittees:

 

Each standing subcommittee shall consist of at least five members, all designated by the Committee, with a majority of the members also holding membership on the Committee. One fixed-term faculty member will be appointed to each subcommittee. Additional duties may be assigned.

 

(i)   Subcommittee on Promotion, Tenure, Appointments and Leaves

 

It shall monitor all proposed changes in policy and provide appropriate recommendations to the Committee. It shall monitor and suggest policies in all

areas of faculty evaluation.

 

(ii)  Subcommittee on Faculty Development

 

It shall promote the personal development of all faculty members by making recommendations concerning policies and practices related to scholarly progress, enhancement of teaching, new pedagogical initiatives, and mechanisms for supporting change or regeneration of professional interest. It shall have special responsibility to ensure that expectations and resources are consistent. It shall coordinate its recommendations with other subcommittees and groups, as appropriate.

 

(iii) Subcommittee on Faculty Rights and Privacy Issues

 

It shall monitor and suggest policies to the Committee on matters of faculty rights and responsibilities and faculty privacy including copyright issues and disciplinary matters.

 

5. Mandated reports: none. The Committee on Faculty Affairs shall send its Informational Reports to the Senate Council.

 

(f)  Committee on Faculty Benefits

 

1. Membership:

 

        (i)    At least seven elected faculty senators

 

(ii)       Associate Vice President for Human Resources*

 

        (iii)   One retired faculty senator

 

2. Selection: By the Committee on Committees and Rules  

3. Duties:      
The Committee on Faculty Benefits shall investigate and be the faculty’s voice on the adequacy and other attributes of the University’s provisions for salaries, retirement privileges and benefits, sabbatical leaves, hospitalization and medical insurance, life insurance, other insurance, investment and savings plans, travel reimbursement, educational benefits, recreational benefits, and other perquisites, benefits and conditions of faculty employment. It shall maintain liaison with the Joint Committee on Insurance and Benefits and the Joint Faculty/Administrative Committee to Monitor Travel Policies.

4. Mandated reports: The Committee shall report to and make recommendations to the Senate at least annually. The Committee on Faculty Benefits shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda.  The committee shall send its Informational Reports to the Senate Council.

*nonvoting unless Article IV, Section 2 of the Bylaws applies

 

(g)  Committee on Global Programs

 

1. Membership

(i) At least seven elected faculty senators with at least two senators from locations other than University Park
(ii) A representative of Graduate Council
(iii) One undergraduate student senator
(iv) One graduate student
(v) The Vice Provost for Global Programs

 

2. Selection: By the Committee on Committees and Rules


3. Duties:
The Committee on Global Programs shall provide advice and consultation to the Vice Provost for Global Programs about the implementation of activities, standards, and programs to enhance the internationalization of Penn State’s undergraduate and graduate education, research, campus environment, and student affairs. It shall be the Senate advisory body to the Vice Provost for Global Programs. The committee will provide guidelines and develop policies that are relevant to the academic integrity of content, delivery, and support of programs associated with the Office of Global Programs. It shall provide consultation on the affiliation and partnerships of the University with institutions and organizations outside the United State. The committee shall provide advice and consultation for programs that support international and exchange students at Penn State. It will also participate in tracking progress in achieving the strategic goals of the Office of Global Programs and the University for internationalizing the students and academic programs. The committee shall also maintain liaisons with other Senate committees, where appropriate, as well as with students and faculty, University-wide through the Senate.


4. Mandated Reports: The committee shall report annually to the Senate on the participation of Penn State students in global programs, both on campus and abroad, and other University-wide global initiatives related to the University’s strategic goals. The Committee on Global Programs shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda.  The committee shall send its Informational Reports to the Senate Council.

 

(h)  Committee on Intercollegiate Athletics

 

1. Membership:

 

(i) At least eight elected faculty senators.

 

(ii) At least two of the eight elected faculty senators must be from a location other than University Park. One of these two elected faculty senators must be from a campus with a varsity athletic program participating in NCAA Division III or PSUAC and will also serve as the chair of the extra-senatorial Committee on Campus Athletics.

 

(iii) Two undergraduate student senators, one from University Park and one from a location other than University Park. The student from a location other than University Park will also serve on the extra-senatorial Committee on Campus Athletics.

 

(iv) The University Park, Division I, Faculty Athletics Representative to the National Collegiate Athletic Association

 

(v)  Director of Intercollegiate Athletics at University Park*

 

(vi) Senior Women’s Administrator for Intercollegiate Athletics at University Park*

 

(vii) Two members of the University Faculty Senate selected by the President of the University.


2. Selection: By the Committee on Committees and Rules unless otherwise specified

 

3. Jurisdiction: The Committee on Intercollegiate Athletics is responsible to the Senate for all intercollegiate athletic programs at the University as they relate to the University’s academic and educational objectives. Intercollegiate athletics shall include all teams and individuals representing the University with significant off-University activity.


(a) Scope: Without limiting the jurisdiction of the Committee, it shall, specifically (1) consider policies on eligibility of students for intercollegiate athletics, (2) certify the academic eligibility of students for athletic grants-in-aid, (3) approve intercollegiate athletic schedules as they affect academic standards, (4) review and approve matters from the Committee on Campus Athletics as required, and (5) help promote a sound academic climate for the intercollegiate athletic programs at all University locations.


(b) Consultation: The Committee shall meet with responsible administrators and others concerning the intercollegiate athletic programs at University Park and other University locations that offer intercollegiate competition. It shall make a particular effort to seek the views of students participating in these intercollegiate athletic programs.


(c) Advisory role: Subject to the Constitution and rules of the Senate, and in consultation with the Senate Chair, the committee may also serve as the representative of the Senate to advise the President of the University on the operation of the intercollegiate programs at University Park and other University locations that offer intercollegiate competition. Subject to the general authority of the President of the University, as delegated by the University Board of Trustees and to the delegated authority of the Senate under its constitution to manage its own governance where matters considered touch on Senate jurisdiction, it shall initiate new policies, or review existing policies, which govern these intercollegiate athletic programs. These policies shall guide the Department of Intercollegiate Athletics and administrators at other University locations that offer intercollegiate competition in administering their respective programs when approved in accordance with applicable rules. With appropriate consultation, it shall develop recommendations to the President of the University on matters affecting the Penn State University Athletic Conference (PSUAC), the Big Ten Conference, the NCAA, and other national athletic governance bodies in which the University holds membership and shall work closely with the faculty representatives in establishing the University’s formal vote to these organizations. Without otherwise limiting the Senate’s general forensic and related authority, and at the request of the President of the University to the Senate Chair, the committee may consider other issues affecting the various athletic programs under the President’s jurisdiction.

4. Mandated reports: The Committee shall report on its activities to the Senate at least annually. The Committee on Intercollegiate Athletics shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda.  The committee shall send its Informational Reports to the Senate Council.

  *nonvoting unless Article IV, Section 2 of the Bylaws applies

                              

(i)  Committee on Intra-University Relations

 

1. Membership:

 

(i)               At least 16 elected faculty senators including

(a) one faculty senator each from Abington, Altoona, Berks, Erie, Harrisburg, Law, and Medicine; four faculty senators from the University College, and five faculty senators from different colleges at University Park; and

(b) at least two faculty senators who hold a fixed-term appointment.

 

(ii)        Two student senators (including one from a campus other than University Park)

 

(ii)                A member of the Administrative Council on Undergraduate Education (selected by ACUE)*

 

(iv)       A representative of the Graduate Council Committee on Programs and Courses*

 

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      

The Committee on Intra-University Relations shall make recommendations to the Senate on policies and procedures of an inter-campus nature or concerning the relation of one or more campuses to other units of the University. In consultation with the appropriate college(s) it shall review, evaluate, and make recommendations on issues pertaining to the University which cut across disciplinary and geographic lines. In this context it shall review, evaluate, and make recommendations on issues concerning all faculty irrespective of the character of their appointment.

 

4. Standing Subcommittees:

The membership of the standing subcommittee shall consist of at least five members, all designated by the parent committee, with a majority of the members also holding membership on the parent committee. Additional duties may be assigned.

(i) Subcommittee on Fixed-Term Faculty

It shall be responsible for considering all matters related to and issues of concern for fixed-term faculty. It shall be responsible for submitting an annual report to Intra-University Relations, copied to Faculty Affairs, on the status of fixed-term faculty across the University. The chair, or one of two co-chairs, shall hold appointment as fixed-term faculty.

5. Mandated reports: none.  The Committee on Intra-University Relations shall send its Informational Reports to the Senate Council.

 

*nonvoting unless Article IV, Section 2 of the Bylaws applies

 

  (j)       Committee on Libraries, Information Systems, and Technology

 

1. Membership:
(i) At least eight elected faculty senators
(ii) One undergraduate student senator
(iii) One graduate student
(iv) Dean of University Libraries and Scholarly Communications*
(v) Vice Provost for Information Technology*


2. Selection: By the Committee on Committees and Rules

3. Duties: The Committee on Libraries, Information Systems, and Technology shall advise the Senate and University administration on strategic issues involving the University Libraries and information technology. These include such areas as: the use of information technology and University Libraries to support research, instruction and education; information security, access, retrieval and content stewardship; telecommunication and knowledge dissemination; library access and information technology training; collections and administrative issues; and open access and scholarly communication issues.


It shall ensure an active faculty role in considering policies affecting the University Libraries and information systems, and supporting infrastructure. It shall carry on studies, surveys, and advisory activities either on request or under its own initiative. It shall be the Senate advisory body to the Dean of University Libraries and Scholarly Communications and to the Vice Provost for Information Technology. One member of
the committee shall serve on the Penn State Press Editorial Committee, and one member shall serve on the Faculty Advisory Committee on Academic Computing. It shall also maintain liaisons with other Senate committees, where appropriate, as well as with students and faculty University-wide through the Senate.


4. Mandated reports: The Committee shall report biennially on the use of the Technology Fee that is charged to all students for the fiscal year ending June 30. It shall also report biennially on the results of the Faculty Advisory Committee on Academic Computing Surveys of faculty, staff, and students. The Committee on Libraries, Information Systems, and Technology shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda.  The committee shall send its Informational Reports to the Senate Council.

 

*nonvoting unless Article IV, Section 2 of the Bylaws applies

 

 (k)        Committee on Outreach

 

1. Membership:

 

(i)                  At least seven elected faculty senators

 

(ii)                One student senator

 

(iii)               Vice President for Outreach and Vice Provost for Online Education*

 

(iv)       Director of Cooperative Extension*

 

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      

The Committee on Outreach will recommend policy and advise the University on outreach activities. Outreach is understood as the exchange of information between the University and its many external audiences. The Committee shall be responsible for identifying University outreach, establishing evaluation methodologies to ensure quality, and creating recognition measures to reward outstanding performance. Its responsibilities focus on the University’s outreach and public scholarship mission as realized through community engagement, research, credit and noncredit instruction, service through continuing and distance education, cooperative extension, public broadcasting, and other programs beyond the sphere of resident education. Liaison will be maintained with the Senate Committee on Undergraduate Education, the University Council on Engagement, and other bodies as appropriate.

 

4. Mandated reports: none. The Committee on Outreach shall send its Informational Reports to the Senate Council.

 

  *nonvoting unless Article IV, Section 2 of the Bylaws applies

 

 (l)       Committee on Research

 

1. Membership:

 

(i)                  At least ten elected faculty senators

 

(ii)        One graduate student senator

 

(ii)                One undergraduate student senator

 

(iv)       Vice President for Research and Dean of the Graduate School*

 

(v)        Six members of the Graduate Council Committee on Graduate Research including the Committee Chair

 

2. Selection: By the Committee on Committees and Rules. Members from the Graduate Council on Graduate Research will be chosen in consultation with that committee.

 

3. Duties:      

The Committee on Research is charged with promoting graduate and undergraduate research and scholarly activities and advising the Senate on research policies including research facilities and overhead and fringe benefit computation. It shall, within the advisory and consultative functions of the Senate, be consultative and advisory on all items involving research policies and services. It shall ensure an active faculty role in formulation of all research computing and information systems policies as they affect faculty and students in conjunction with the Libraries, Information Systems, and Technology Committee. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organized research units and institutes. It will maintain formal liaison with the University Research Council. One member of the committee shall serve on the Penn State Press Editorial Committee. It shall be the Senate advisory body to the Vice President for Research and Dean of the Graduate School.

 

4. Mandated reports: none. The Committee on Research shall send its Informational Reports to the Senate Council.

 

*nonvoting unless Article IV, Section 2 of the Bylaws applies

 

 (m)  Committee on Student Life

 

1. Membership:

 

(i)                  At least seven elected faculty senators

 

(ii)        Two graduate students, at least one a senator

 

(iii)                One undergraduate student senator from a location other than University Park

 

(iv)       President of the University Park Undergraduate Association

 

(v)              Vice President of the University Park Undergraduate Association

 

(vi)       Vice President for Student Affairs*

 

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      

The Committee on Student Life shall be concerned with policies involving those aspects of student life on the University campuses that are of concern to students, both graduate and undergraduate, and that are not specifically covered in other committees. The purview of the Committee shall include but not be limited to student housing, health, conduct, organizations, extracurricular activities, and career development and placement. The committee shall be a principal agency to the Senate for representation of student opinion on academic matters in the Senate, and to this end it shall be a point of entry for student proposals. It shall maintain liaison with the elected officers of the students as appropriately organized and with the appropriate University offices. It shall be the Senate advisory body to the Vice President for Student Affairs. It shall maintain awareness of current trends and long-range studies in student life. It shall maintain liaison with all student organization committees and boards as appropriate.

 

4. Mandated reports: none. The Committee on Student Life shall send its Informational Reports to the Senate Council.

  

*nonvoting unless Article IV, Section 2 of the Bylaws applies

(n)  Committee on Undergraduate Education

 

1. Membership:

 

(i)                  At least twelve elected faculty senators

 

(ii)        Two undergraduate students senators

 

(iii)                Chair of the Academic Affairs Committee, University Park Undergraduate Association

 

(iv)       Vice President and Dean for Undergraduate Education*

 

(v)                Executive Director, Division of Undergraduate Studies*

 

(vi)       Dean of the Schreyer Honors College*

 

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      

The Committee on Undergraduate Education shall make recommendations on policies relating to all undergraduate instruction offered for credit by all delivery systems including Resident Instruction, Continuing and Distance Education, and Independent Learning. It shall serve as an advisory body to the University Faculty Senate on matters that may affect the attainment of the University’s undergraduate instruction and research objectives by all methods of delivery including all University services aiding teaching and learning including but not limited to the Division of Undergraduate Studies, the Schreyer Honors College, the Academic Assistance Program, the Instructional Development Program, and other student advising programs. It shall be the Senate’s review body for the academic standards in all areas of undergraduate instruction including all proficiency and placement tests offered by the University. It shall make recommendations to Senate Council on the establishment, reorganization, or discontinuation of organizational units and areas in undergraduate education. The committee shall maintain liaison with the Libraries, Information Systems, and Technology Committee. Liaison will also be maintained with the Faculty Advisory Committee for the Schreyer Honors College and the University Committee on Testing and Assessment. It shall be the University Faculty Senate advisory body to the Vice President and Dean for Undergraduate Education.

 

4. Standing Subcommittee:

 

The membership of the subcommittee shall include at least five members and shall be designated by the Undergraduate Education Committee with a majority of the members of the subcommittee also holding membership on the parent committee.

 

(i)                  Subcommittee on Academic Standards

 

The subcommittee, chaired by the Vice Chair of the parent committee, and including appropriate resource personnel, shall  have responsibility for the Academic Policies and Procedures for Undergraduate Students (except for Academic Admissions Policy) and shall make recommendations to the parent committee for transmittal to the Senate for changes in the Policies. Unless otherwise specified in the Policies, the subcommittee together with the Executive Director of the Senate shall serve as the final review board for petitions for exceptions to the Policies. It shall make recommendations to the administration on the procedures necessary for policy implementation.

 

5. Mandated reports: none. The Committee on Undergraduate Education shall send its Informational Reports to the Senate Council.

 

   *nonvoting unless Article IV, Section 2 of the Bylaws applies

 

(o)  Committee on University Planning

 

1. Membership:

 

(i)                  At least twelve elected faculty senators

 

(ii)        One undergraduate student senator

 

(ii)                One graduate student senator

 

(iv)       Executive Vice President/Provost of the University or representative

 

(vi)              Senior Vice President for Finance and Business/Treasurer*

 

(vi)       Senior Vice President for Development and Alumni Relations*

 

2. Selection: By the Committee on Committees and Rules

 

3. Duties:      

The Committee on University Planning solely and in consultation with other committees, shall report on and/or propose action on matters of University planning that affect development and alumni relations, physical plant resources, and the academic and financial policies of the University. In accordance with the Constitutional advisory and consultative roles of the Senate, specific areas of responsibilities include but are not limited to: the allocation of resources among units and functions as they relate to educational policy; academic planning, development planning, and campus and physical planning. The committee shall be the primary Senate body advisory to the Office of the President, including the Senior Vice President for Finance and Business/Treasurer, Senior Vice President for Development and Alumni Relations, and the Executive Vice President/Provost, for all planning functions; and shall review those functions of the University that contribute to the planning processes. The committee shall participate in the development and review of the master plans for each of the University's campuses and be consulted regularly in regards to proposed changes to those plans. In addition, this committee shall assist in creating an understanding of the University’s planning functions among all units within the University. The committee shall have access to all information necessary to perform their charge.

 

4. Mandated reports:

a. Annual Construction Report

b. Annual Space Allocation and Utilization Report

c. Annual University Budget and Planning Report

d. Biennial Development and Alumni Relations Report

The Committee on University Planning shall have the authority to approve its mandated Informational Reports for publication to the Senate Agenda.  The committee shall send its Informational Reports to the Senate Council.

 

*nonvoting unless Article IV, Section 2 of the Bylaws applies


Article III

OTHER FUNCTIONS OF THE SENATE

 

SECTION 1

 

The Senate participates in the selection of members for extra-senatorial standing committees, commissions, and boards of the University. For the purposes of Sections 2 and 5 of this Article, a faculty member is defined as University faculty by Article II, Section 1 of the Constitution but who does not have administrative signatory authority on promotion and tenure documents.

 

SECTION 2

 

Standing Joint Committee on Tenure

 

(a)  Membership: Five members — two members representing the administration appointed for a one-year term by the President of the University, three tenured University faculty elected by the elected faculty members of the University Faculty Senate. The chair will be chosen by the committee from the elected tenured faculty members and will serve a one-year term as chair.

 

(1)  The term of office of the elected members shall be three years. The terms of elected members will commence on July 1 and will be staggered to provide for continuity.

 

(2)  The Committee on Committees and Rules shall serve as the nominating committee.

 

(3)  Nominations shall be presented by elected faculty senators during the next-to-last regular meeting of the Senate each academic year. The quorum for this purpose shall consist of fifty elected faculty senators.

 

(4)  Election of the three faculty members and the three faculty alternates shall be by plurality election by secret written mail ballot.

 

(5)  In case an elected faculty member resigns, the alternate elected in the same year as the member resigning will complete the term. The candidate in the most recent election receiving the highest number of votes of those not elected will fill the unexpired term of the alternate provided there are two or more eligible candidates. Otherwise a special election will be held.

 

(6)  No member of this committee may serve concurrently on the University Promotion and Tenure Review Committee and/or the Committee on Faculty Rights and Responsibilities.

 

(b)  Duties: See The Pennsylvania State University Policy Manual, Promotion and Tenure Procedures and Regulations, HR-23 and SR: 5-6-75 IV.

 

SECTION 3

 

Joint Committee on Insurance and Benefits

 

(a)  Membership:

 

(1) Six faculty members appointed by the Chair of the Senate. Four of the faculty members serve rotating three-year (renewable) terms; the fifth faculty member, selected from the Faculty Benefits Committee, serves a one-year (renewable) term; the sixth faculty member is a retired faculty senator, and serves a one-year (renewable) term. At least one faculty member must be from University Park and one faculty member from a location other than University Park.

 

(2) Seven members appointed by the President. One member shall be selected from the Staff Advisory Committee; one member shall be selected from the Teamsters Local Union No. 8; and one member shall be selected from the Office and Professional Employees International Union (OPEIU) Healthcare Pennsylvania.

 

(3) The Chair of the Committee is appointed jointly by the President and the Chair of the Senate from among the faculty members on the Committee.

 

(b)   Duties:  The Joint Committee on Insurance and Benefits shall review and make recommendations to the Senate through the Faculty Benefits Committee on policies relating to the University’s insurance programs including life, medical, dental, and vision, as well as other areas including, but not limited to retirement and tuition remission. It shall be an advisory body to the Office of Human Resources and other appropriate administrative units in the formulation of all policies affecting insurance and benefits.

 

SECTION 4

 

University Promotion and Tenure Review Committee

 

(a)  Membership:

 

(1)  The committee shall consist of eleven members.

 

(2)  Seven of these faculty members shall be selected by plurality election by the University Faculty Senate from a slate of nominees prepared by the Committee on Committees and Rules with provisions for nominations from the Senate floor.  At  least two faculty members shall be from campuses other than University Park.

 

(3)  The remaining four members of the committee shall be appointed by the President of the University.

 

(4)  The President shall appoint the chair of the committee from among the seven elected and four appointed committee members.

 

(5)  All tenured Professors, Librarians, and other faculty of equivalent rank holding full-time standing appointments are eligible for election by the Senate or appointment by the President with the following exclusions:

 

(a) the President’s immediate staff;

 

(b) the Executive Vice President and Provost of the University’s immediate staff;

 

(c) those holding affiliate academic appointments;

 

(d) Administrators as defined in Policy AD-14.

 

(6) All members of the committee shall serve for two-year terms commencing on July 1, staggered to provide continuity to the committee’s deliberations. No persons may serve more than two successive terms and after serving two successive terms may not be appointed or elected to the committee for the following two-year (one-term) period.

 

(7) In case an elected faculty members resigns, the candidate in the most recent election receiving the highest number of votes of those not elected will complete the term provided there are two or more eligible candidates. Otherwise a special election will be held.

 

(8) No member of this committee may serve concurrently on the Standing Joint Committee on Tenure and/or the Committee on Faculty Rights and Responsibilities.

 

(b)   Duties: See The Pennsylvania State University Policy Manual, Promotion and Tenure Procedures and Regulations, HR-23 and SR: 5-6-75 IV.

 

SECTION 5

 

Senate Committee on Faculty Rights and Responsibilities

 

(a)  Membership: Nine members elected by the Senate – six tenured faculty members and three members of the Academic Leadership Council who have signatory authority (through the college level) for promotion and tenure. Two of the faculty members shall be from academic voting units other than those at University Park. Alternates: Six tenured faculty members and three members of the Academic Leadership Council who have signatory authority (through the college level) for promotion and tenure will be elected as alternates. Two of the faculty member alternates shall be from academic voting units other than those at University Park. The chair will be chosen by the committee from the elected faculty members and will serve a one-year term as chair.

 

(1)  The term of office for members and alternates will be three years commencing on July 1. The terms will be staggered to provide for continuity.

 

(2)  The Committee on Committees and Rules will present a list of nominees to fill vacancies and expiring terms on the committee at the next to last meeting of the Senate each academic year. Additional nominations may be made from the floor at that time.

 

(3)  Election of committee members and alternates will be by secret mail ballot.

 

(4)  In case an elected faculty member resigns, an alternate elected in the same year as the member resigning will complete the term. The candidate in the most recent election receiving the highest number of votes of those not elected will fill the unexpired term of the alternate provided there are two or more eligible candidates. Otherwise a special election will be held.

 

(5) No member of this committee may serve concurrently on the Standing Joint Committee on Tenure and/or the University Promotion and Tenure Review Committee.

 

(b)  Duties and Procedures: See SR: 5-8-73 III, pp. 7-15.

 

SECTION 6

 

Faculty Advisory Committee to the President

 

(a)  The Faculty Advisory Committee to the President, hereinafter referred to as the Faculty Advisory Committee, shall be an instrumentality of the Senate without legislative authority. It shall represent the Senate and thus the faculty at large as an advisory and consultative body to the President of the University. It shall provide advice and consultation to the President on matters of general concern to the faculty pertaining to the welfare and effectiveness of the University. (See Article I of the Constitution.) Topics for discussion may include any matter initiated either by the President or the committee. The committee shall report regularly to the Senate. The term of office for members of this committee shall begin with the passing of the gavel at the last regular Senate meeting of each Senate year.

 

 (b) The committee shall participate regularly in Senate Council deliberations.

 

 (c) The Faculty Advisory Committee shall include:

 

(1)  Chair of the Senate

 

(2)  Chair-Elect of the Senate

 

(3)  Immediate Past Chair of the Senate

 

(4)  Secretary of the Senate

 

(5)  Three elected faculty members chosen for three-year staggered terms with the following exclusions:

 

(i)  The President's immediate staff;

 

(ii)  The immediate staff of the Executive Vice President and Provost, including Vice Provosts and Associate and Assistant Vice Provosts;

 

(iii)  Other Vice Presidents, including Associate and Assistant Vice Presidents, Academic Deans and Campus Chancellors;

 

(iv)  Those holding affiliate academic appointments.

 

(v)  The elected faculty members shall be chosen at the same time and in the same manner as Senate officers. At least one of the elected members of the committee must always be from a location other than University Park while at least one elected member must be from University Park. In case an elected faculty member resigns, the candidate in the most recent election receiving the highest number of votes of those not elected will complete the term provided there are two or mor eligible candidates and provided representation of both University Park and a location other than University Park is maintained. Otherwise, a special election will be held to fill the facancy.

 

  (d)  Any member of the Faculty Advisory Committee who is not a member of the Senate shall have all the rights and privileges of a regular member of the Senate while continuing to serve on the Faculty Advisory Committee. Such individuals shall not be counted as members of academic voting units.

 

SECTION 7

 

Joint Faculty/Administrative Committee to Monitor Travel Policies

 

(a)  Membership:

 

(1)  Four members appointed by the Chair of the Senate from a slate of six candidates nominated by the Committee on Committees and Rules. The faculty members shall serve rotating two-year terms and may serve for no more than two consecutive two-year terms.

 

(2)  Four members appointed by the President.

 

(3)  Executive Director of the Senate (ex-officio, non-voting). The Chair of the Committee is appointed jointly each Senate year by the President and the Chair of the Senate from among the faculty members on the Committee.

 

(b)  Duties: The Joint Faculty/Administrative Committee to Monitor Travel Policies shall advise and consult with others involved in the University travel program on all University travel policies. It shall include in its activities ways to publicize programs, disseminate information to travelers and facilitate the development of policies to eliminate obstacles to the effective functioning of the program. It shall act in an advisory and consultative capacity to the University Travel Services office. It shall act in a similar capacity to facilitate and improve relations between the University Travel Services office and University travelers. It shall act as liaison between the University travel program and the University Faculty Senate to maintain a well understood, efficient and economic ongoing program for the University. It shall receive suggestions for improvement in the program and shall submit a written report annually to the Senate Committee on Faculty Benefits.

 

SECTION 8

 

Faculty Athletics Representatives

 

(a)  The Faculty Athletics Representative shall be appointed by the President following nomination by the Committee on Committees and Rules of the Faculty Senate. The representative shall be a tenured full Professor at University Park with a full-time faculty appointment.

 

(1) The term of appointment shall be five years and is renewable. Reappointment by the President requires prior endorsement by the Committee on Committees and Rules of the Faculty Senate.

 

(2) The Faculty Athletics Representative for University Park shall serve under the direction of the President and represent the faculty in all matters related to varsity athletics at University Park . The representative shall serve as an ex officio member of the Committee on Intercollegiate Athletics and as the primary liaison between the Athletic Director and the Faculty Senate. Under the direction of the Committee on Intercollegiate Athletics and in accord with Policies and Procedures for Students, Section 67-00, and in compliance with Big Ten and NCAA rules, the representative will act on behalf of the University faculty to certify eligibility for competition and financial aid; approve minor exceptions to 67-00 normal progress and GPA policies; approve waivers for outside competition; assist student athletes in pursuing and receiving academic awards; review proposed NCAA and Big Ten legislation and assist in developing an institutional position on such matters; review forms and documents related to compliance with 67-00, Big Ten, and NCAA rules; administer the NCAA Coaching Certification examination; facilitate research and data collection related to intercollegiate athletics, in general, and the academic status of student athletes, specifically; assist in preparing waivers related to NCAA and Big Ten rules; consult with the President, Athletic Director, and faculty regarding any matters related to the general status of intercollegiate athletics; participate in investigations of possible rule infractions; and represent Penn State at NCAA, Big Ten, and other appropriate meetings or conventions. After consultation with the chair of the Committee on Intercollegiate Athletics, the Faculty Athletics Representative may approve minor exceptions to committee-approved University Park intercollegiate athletic schedules. The representative will also report to the Committee on Intercollegiate Athletics all University Park varsity athletic schedules prior to the beginning of the sport season and schedule changes as they occur, all excused class absences for athletic teams each semester, and academic eligibility of athletes for both grade-point deficiency and normal progress each semester.

 

(3) The Faculty Athletics Representative will present to the Senate annually a summary of the year’s activities.

 

(4) He/she will also advise Faculty Athletics Representatives at campuses other than University Park, as appropriate.

 

(b)  Faculty Athletics Representatives (other than University Park) shall be appointed by the chancellor of each campus that participates in any National Collegiate Athletic Association (NCAA) programs following nomination  by the campus faculty organization, to act for the faculty of that campus. The Penn State University Athletic Conference (PSUAC) should use the same process to appoint a Faculty Athletics Representative for all Penn State locations that participate in two-year intercollegiate athletic associations. The Faculty Athletics Representatives shall be tenured full-time Penn State faculty members from their respective campuses.

 

(1) The term of appointment shall be five years (renewable) and reviewed by the appropriate administrative officers in consultation with the committees or faculty organizations at the end of each term.

 

(2) The Faculty Athletics Representatives shall act for their respective faculties in accord with Academic Policies and Procedures for Undergraduate Students, Section 67-00, and present a summary of activities annually to the Committee on Intercollegiate Athletics. The Faculty Athletics Representatives also serve as ex-officio members of the extra-senatorial Committee on Campus Athletics. The Faculty Athletics Representatives shall also serve, under the direction of the appropriate administrative officers of their campus, as the representative to the appropriate intercollegiate athletic associations.

 

SECTION 9

 

Committee on Campus Athletics

 

(a)  Membership:

 

(1) All NCAA Division III Faculty Athletics Representatives.

 

(2) The Penn State University Athletic Conference (PSUAC) Faculty Athletics Representative.

 

(3) One faculty senator elected from a campus competing in athletics events other than University Park.

 

(a)  Serves as Chair of the Committee.

 

(b)  Serves concurrently on the Senate Committee on Intercollegiate Athletics.

 

(4) One student senator elected from a campus competing in athletics events other than University Park. The student senator serves concurrently on the Senate Committee on Intercollegiate Athletics.

 

(5) One Division III campus athletics director.

 

(6) Director, Commonwealth Campus Athletics.

 

(7) One student athlete from a campus competing in athletics events other than University Park.

 

(b)  The University Park, Division I, Faculty Athletics Representative, will be available to advise the campus FARs as noted in the Senate’s Standing Rules, Article III, Section 8, (b) (2).

 

(c)  The membership of the Committee on Campus Athletics will be determined annually by the Senate Committee on Committees and Rules. Committee meetings will be held at least three times per semester.

 

(d)  Any changes recommended by the Committee on Campus Athletics to University or student policy relating to athletics (i.e., 67-00) would be proposed through the committee chair to the Senate Committee on Intercollegiate Athletics or chair of the appropriate Senate committee.

 

(e)  Duties: The Committee on Campus Athletics will maintain a reporting to, and information-sharing, relationship with the Senate Committee on Intercollegiate Athletics. Responsibilities will include the approval of campus athletic schedules; review of studentathlete eligibility reports; ensure campus compliance with Policy 67-00; monitor student athlete GPA requirements (both Division III and PSUAC); oversight of academic review/graduation rates of campus student-athletes; and provide consultation for campuses considering changes in athletics conferences. The CCA will provide a forum for discussion and consultation for intercollegiate athletics programs on the campuses and promote positive communication between faculty, coaches, and student athletes. The CCA will review the annual reports from the campuses and compile them for presentation to the Senate Committee on Intercollegiate Athletics. The CCA will prepare and present a biennial report on the status of campus athletics to the University Faculty Senate. The CCA will facilitate and enhance faculty consultation prior to the appointment of FARs at the campuses. The CCA will develop guidelines for the involvement of campus faculty organizations in providing oversight and consultation to the campus athletic director.

 

(f)  Mandated reports: biennial report on the status of campus athletics.

 

SECTION 10

 

University Faculty Ombudsperson:

 

(a)  Eligibility: Current or emeritus faculty member

 

(b)  Election: By the Senate Council for a term of four years (renewable). While University Faculty Ombudsperson, the incumbent may not serve on the Standing Joint Committee on Tenure, the Committee on Faculty Rights and Responsibilities, or the University Promotion and Tenure Review Committee

 

(c)  Duties: The University Faculty Ombudsperson shall coordinate the training of all college and campus ombudspersons; shall provide for the appropriate dissemination of information among the various college and campus ombudspersons; and shall be the University-level contact for the various college and campus ombudspersons. The University Faculty Ombudsperson shall report periodically to the Senate Council and shall maintain liaison with the Office of the University Provost, the Office of Human Resources and the Office of the University Faculty Senate. The University Faculty Ombudsperson shall have no appeal function.

 

SECTION 11

 

Council of Past Senate Chairs:

 

(a)  Membership: The Council shall consist of the Past Chairs of the Senate other than the Immediate Past Chair. It shall have no legislative authority, and shall
serve only as an advisory and consultative body to the Chair of the Senate.


(b)  Duties: The Council shall convene only at the call of the Senate Chair to provide consultation and advice.

 

SECTION 12

 

Senators representing the Senate on extra-senatorial committees, boards, and commissions shall report actions of these bodies to the Senate when requested by the Senate Council or the Chair.

 

 

Article IV

AMENDMENTS

 

Amendments to the Standing Rules may be adopted at any meeting of the Senate by a majority vote of those senators present, provided that the amendments have been presented in writing in the agenda for that meeting.

 

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