Penn State Live ..

Guidelines for photos

Below are general guidelines for the submission of photos. All photos are subject to review and editing. Final decisions for inclusion of a photo rests with the editorial staff of Penn State Live.

Still Life photo packages

-- Photos must be sent individually, each on a separate e-mail, to ensure that they are received. Attaching several photos to a single e-mail increases the size of the e-mail document to the point that the e-mail and its attachments could be rejected by the e-mail server. Sending photos on separate e-mails eliminates this problem.

-- Photos must be sent as soon as possible after the event -- the same day, if possible, but no later than the morning after the event. Friday night or weekend event photos should be sent first thing Monday morning.

-- Advance notice of photo packages is appreciated. If we know you will have photos coming, we can plan for their publication as a Still Life.

-- Photo slugs should be descriptive, but short. The Web does not recognize spaces in file names, so the name should not include spaces. Photos with camera-designated names such as MVC-002F.JPG or DSC_2375.jpg are not easy to identify. We prefer them to be renamed.

-- Photos should be at least 150 dpi, maximum-quality .jpg files. Although the primary use of the photos may be the Web, we like to have the high-resolution versions on file for other uses.

-- Complete caption information should be embedded in the photo information using PhotoShop or another software program. If you are unable to embed caption information, include the description in the body of the e-mails.

-- Grip-and-grin or line-'em-up-and-shoot-'em photos (posed photos of check or award presentations, or posed group photos) will not be used.

-- Include the name of the photographer for photo credit.

Submit each photo on a separate e-mail to Julie Brink at

General photos for Department of Public Information Media Gallery

-- Follow guidelines above, but photos should be submitted on a CD to Chris Koleno, 312 Old Main, University Park, PA 16802. Include the name of the photographer and caption information.

Photos included with stories on Newswires

-- Those of you listed as trusted editors often submit photos to run with your stories. Please include cutline, photographer's name and orient the photos to the right. These photos are small on the Live site, so it's best to restrict the number of people in them.