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Penn State Intercom..
Guidelines
for submitting information
to Intercom and the Faculty/Staff Newswire
These are general
guidelines for the submission of material. All material is subject to
review and editing. Final decisions for inclusion of an item rests with
the editorial staff of the Intercom. Items not listed
here will be reviewed on a case-by-case basis.
General
All information
for publication in Intercom should be sent in the body of an e-mail to
AMountz@psu.edu by noon on the deadline
day. Due to the volume of information received, hard copy or faxed material
will not be accepted for publication unless the sender does not have access
to e-mail. Due to space constraints, items will be published only once
per semester.
Intercom
does not print announcements of events that occur on the date of publication.
Events that occur on a Thursday should be submitted in time to appear
in the issue of the week before the event takes place.
25-Year Awards
Intercom
runs photos with cutlines that includes: name, title, college or unit
for which the individual worked and the Penn State location. Information
for 25-year awards is submitted by HR representatives or by communicators
in those units. Photos are charged to Intercom budget. For
the online submission form, click
here.
Awards
Intercom
and the Faculty/Staff Newswire run basic information, with full
stories appearing in Intercom Online, for employees who:
1. make significant
contributions in areas such as the arts or music;
2. receive
such awards as Guggenheim, Fulbright or NATO fellowships;
3. receive
any statewide or national award from associations or organizations, which
may warrant longer story than Penn Stater mention;
4. win staff
and faculty recognition awards from campuses, colleges and larger units,
such as Graduate School, C&DE. Space limitations prohibit use of departmental
awards; or
5. earn teaching
awards from colleges or campuses. Story of a few paragraphs and photo
inclusion, space permitting.;
Intercom
does not use distinguished alumni awards from campuses, colleges or departments.
Alumni Fellow award is only alumni award to be used;
Intercom
also does not publish regional awards (ie. Northeast Chapter of ...).
Bookshelf
Intercom
and the Faculty/Staff Newswire run basic information, with full
information appearing in Intercom Online, about employees who have
written or edited a book. Information should include book title, publisher,
Web site and short description of book's contents. One to two paragraphs
is preferable length. These will not be used until the book is actually
published.
Lectures
Upcoming lectures
will be published and a photo used when appropriate and if available.
Same-day events will not be used.
Partings
Intercom
and the Faculty/Staff Newswire run basic information, with full
stories and photos appearing in Intercom Online, for retirements
or departures of employees with 25 years or more of service or with emeritus
rank. Articles and photos should be supplied by the employee's unit. Those
who retire or depart with more than 10 but fewer than than 25 years of
service appear in an Intercom Online listing with their name, title,
department and number of years of University service.
Intercom
and the Faculty/Staff Newswire will continue to accept/publish special
circumstances, interest stories and articles on unusual departures.
Penn Staters
Penn Stater
items are published in Intercom Online for employees who:
1. receive
a national honor (examples: appointment to a prestigious national committee,
awards for outstanding papers, special awards from a professional society,
etc.);
2. are elected
to office in a nationally recognized society or organization;
3. are elected
fellows of a nationally recognized society;
4. are appointed
editor-in-chief of a journal;
5. presented
papers at an international meeting;
6. are invited
plenary/keynote speakers at an international or national meeting;
7. are selected
as visiting scholars;
8. make significant
contributions in areas such as the arts or music, which may not fit under
the above categories;
9. serve on
a panel at an international meeting;
10. win any
statewide or national award from associations. However, chapter or regional
awards -- ie. "The Northeastern Chapter of..." -- will not be used; or
11. are named
distinguished alumnus/alumna by an educational institution.
Intercom,
Intercom Online and the Faculty/Staff Newswire do not publish items on
Congressional testimony, or the receipt of an honorary doctorate degree.
Promotions
Listings of
the names of staff and technical support employees, their new titles and
campus location will be included in Intercom Online, unless the
Intercom staff is notified of an employee's wish not to be listed.
Promotion listings come from the Office of Human Resources.
Research
Story must
be written in newstyle, preferably by a writer from Public Information.
Stories from communicators within the colleges are acceptable, but must
meet editorial standards. Stories should be of general interest to Intercom
readers and be current (within the last eight months). Stories that have
broader appeal more often are selected to appear on this page.
Research
Roundup stories selected for this page are always heavily edited to
fit format.
Other areas
for inclusion:
* Special
events: Events or programs related to diversity; photos are welcome. Information
on events should be provided to the Intercom staff before the event
is held. Any plans for special days, such as Martin Luther King Jr. holiday
or celebrations of Black History Month, or Women's Awareness Week, should
be submitted well in advance. The Intercom generally tries to do
a roundup of events. Events of unusual magnitude, such as presidential
visits, will be taken on case-by-case basis.
* Special
features/Outreach and service: Stories on interesting faculty/staff. (ie.
those with unusual jobs, hobbies, volunteer work); or programs that show
how Penn State is fulfilling its mission.
* News Stories:
Programs, upcoming events, etc.
FYI
-- Intercom,
Intercom Online and the Faculty/Staff Newswire do not carry
news of colloquia or lectures presented at other educational institutions,
papers presented at national meetings or papers published in journals.
Congressional testimony of faculty or staff is not published as a Penn
Stater.
-- Distinguished
alumni named by departments will not be published.
-- News of
appointments (with photo when appropriate) will be published in Intercom
Online, with name and title running in Intercom and
the Faculty/Staff Newswire. "Acting" or interim appointments of
individuals who will oversee campuses, colleges or larger units will be
used in the same manner.
Submit copy
to Annemarie Mountz at AMountz@psu.edu.
For the list of publication dates and deadlines, click
here.
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