University’s records management policy, AD35, remains in effect

UNIVERSITY PARK, Pa. — While the University reviews implementation of a new tool to assist with records management, faculty and staff are reminded to continue to follow the existing policy, AD35.  

“While we realized we had to hit the pause button with respect to the new tool, I can’t emphasize enough the importance of properly managing high level records, and policy AD35 is designed to help people achieve this,” said Provost Nick Jones. “We have a solid program in place that we are looking to enhance, but in the meantime everyone should continue to follow AD35 as it currently exists.”

The University Archives and Records Management Policy (AD35) explains the annual review units should conduct of records, including documentation of the review, how long records should be kept and steps to follow when destroying or disposing of records.

In May 2015, the University introduced a new tool to help units follow the policy and its steps for reviewing, destroying, reformatting or transferring records. Because of questions about the tool, it was decided to delay implementation while a more workable tool and strategy are developed in consultation with the Academic Leadership Council, the Faculty Senate and University administration.

As that review continues, AD35 remains in effect.

For more information, contact Jackie Esposito, University archivist, at 863-3791 or; or Internal Audit at 865-9596. 

Last Updated October 15, 2015