Managers across Penn State will soon be asked to review access for their employees within the University’s three enterprise resource planning (ERP) systems — LionPATH, Workday and SIMBA.
In March 2022, managers will receive an email from IdentityIQ (IIQ), the University’s first enterprise application to manage identity and access management, prompting them to verify each user has the access necessary to perform the responsibilities of their job. During the review, if a manager indicates access is not needed, the system will automatically remove it.
To support managers and other stakeholders in performing the required tasks in IIQ, the project team will be offering system demonstrations and training sessions in advance of the review period. In addition, the team is developing training documentation, including job aids, that will be posted in the Penn State IT Knowledge Base. Recorded demonstrations of how to complete the required tasks within IIQ also will be available. The Penn State IT Service Desk will provide first-tier assistance to IIQ users through the Penn State IT Support website.
The goal of implementing IIQ across Penn State’s enterprise systems is to automate and standardize the access to these systems, including requesting, approving, reviewing and provisioning access to meet internal and external auditing requirements and align with industry best practices.
“IIQ will move us toward a more modern security model, replacing legacy systems,” said Keith Brautigam, director of identity and access management. “This new process will make it easier for managers to ensure people have the access they need and improve security by removing any unnecessary access.”
Access management for Workday and LionPATH will be moved into IIQ by March. Access management for SIMBA is currently handled through the IIQ software.
More information on IIQ training and access reviews for the ERPs will be available later this month on the LionPATH, Workday and SIMBA support websites and via Penn State communications channels.