Senate Policy: 37-30, Entrance to and Changes in Major Programs of Study
College Common Year Designation and Initial Campus Assignment
1. First-semester baccalaureate and associate degree candidates admitted to the University will be assigned to a campus only if that campus can provide at least two semesters of normal academic progress toward the baccalaureate or associate degree program selected by the student.
2. Regardless of campus, first-semester baccalaureate degree candidates are normally admitted into a college or the Division of Undergraduate Studies (DUS), assigned a college common year designation code, and enroll in course work consistent with normal academic progress for the academic majors in that college.
3. A student is expected to remain at his/her campus of admission until he/she achieves fifth semester standing. At this point, a baccalaureate degree candidate may have to change to a University campus that is authorized to deliver his/her major.
4. The dean for each college is responsible for establishing advising procedures to accomplish each of the following objectives:
a. Inform each baccalaureate degree candidate in the college of the policies and procedures governing relocation to another campus.
b. Identify the course requirements to maintain normal academic progress for the student’s major preference.
c. Identify the probable semester of relocation for a student based on major preference.
d. Assure that relocation does occur consistent with the current course requirements of a student’s major preference, the student’s actual course experience, and the planned course offerings of the campus over the next several semesters.
5. Students may enroll at any campus during the summer session. However, this will not change their regularly assigned campus for the fall semester.
Early Change of Campus Request Procedure
1. A student is expected to remain at his/her campus of admission until he/she achieves fifth semester standing. A student may request an early change of campus in order to maintain normal academic progress when he/she is unable to obtain a full schedule of relevant (i.e., to his/her major) courses at his/her current campus. Students requesting an early change of campus because of academic reasons are expected to remain in their current major and schedule courses consistent with that major at the new campus.
2. Student requests for an early change of campus because of personal reasons may be considered. However, the student must document that there are clear and compelling reasons why an early campus change should be considered.
3. Both the sending campus and the receiving campus have the authority to deny the student request.
4. A currently enrolled student initiates an early change of campus request through the change of campus contact at the student’s current campus.
5. The student’s current campus will:
a. Determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the present campus. This will be determined by the Associate Dean/DAA or designate at the campus.
b. If normal academic progress toward the student’s major preference can be maintained at the present campus, the Associate Dean/DAA or designate notifies the student that the request is denied.
c. If normal academic progress cannot be maintained at the student’s current campus, the change of campus contact forwards the request to the receiving campus for consideration (see 5.e below).
d. If the student’s request is based on non-academic reasons, the Associate Dean/DAA at the campus will make an informed decision based on available facts. If the request is not supported, the Associate Dean/DAA notifies the student that the request is denied. If the request is supported, the change of campus contact forwards the request to the receiving campus for consideration (see 5.e below).
e. To initiate an early change of campus request (for either academic or non-academic reasons), the sending change of campus contact enters the appropriate student information and reason for the request on ISIS screen ARUSBC. This action provides email notification to the receiving change of campus contact.
6. If the receiving campus is a non-UP location, the receiving campus will:
a. Review the request to determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the receiving campus and determine if space is available. This review should be accomplished by the Associate Dean/DAA or designate.
b. The change of campus contact at the receiving campus will enter an approval/denial decision on screen ARUSBC. This action provides an email message to the sending change of campus contact.
c. The Registrar’s office notifies the student if the request is approved. If the request is denied, notification to the student is initiated by the sending change of campus contact.
d. If approved, the campus Registrar at the receiving campus is responsible for providing the student with appropriate registration instructions.
7. If the receiving campus is University Park:
a. The college change of campus contact will review the request.
b. If approved, the college will enter an approval decision on screen ARUSBC. This action provides an email message to the sending change of campus contact and generates a notification to the student.
c. If denied, the college will enter a denial decision on screen ARUSBC. This action provides an email message to the sending change of campus contact, who then notifies the student.
Cancellation of an Approved Campus Change
The student may elect to cancel an approved change of campus. Upon notification by the student, the receiving change of campus contact cancels the approved change using screen ARUSBC. The Registrar’s office confirms this cancellation by notifying the student.
If a student's schedule of courses is not consistent with the reason that an early change of campus was approved, the change of campus approval may be rescinded and the student may be required to return to his/her original campus for the semester immediately following.
Approved: ACUE (1-8-98)
Approved: ACUE (10-6-05)
Approved: ACUE (6-7-07)
Senate Policy: 37-30, Entrance to and Changes in Major Programs of Study